May 21st 2026

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AGENDA

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

  • President: Andy Tannahill
  • Vice President: Stephan Reckers
  • Treasurer: Aaron Grindstaff (virtual)
  • Secretary: Paul Shackelford
  • Director at Large: Cooper Cummings
  • Director at Large: Dean Day

Absent:

  • Director at Large: Piper Thomas
  • Director at Large: Tessa Garlough-Jones
  • Immediate Past President: Gretchen Koch


Members:

  • John Cummings

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on June 1st . Please send blurbs to communications@makeict.org by the 25th.

  • Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
  • Teachers, please take pictures of your classes and send them to us.
  • If anyone is interested in reviving member of the month, feel free to write it and send it in


First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

  • This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
  • This is also not an "anything goes" environment. Be respectful of others in the discussion.
  • The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.


Area Updates

FabLab

  • Needing to do more repairs on resin and filament printers

Garden

  • Got approval from city to create greenhouse

Metalshop

  • Purchased string mower and murray push mower
  • Received donation, used for purchase of shear/brake, plate shear, sharpies, pencils
  • New electrical is getting put in

Stained Glass

  • Have more donations
  • Running a full intro class
  • Advanced class in July

Woodshop

  • Got parts for bandsaw

Radio

  • April 29 - met with city planning, others to get requirements for towers
  • Intro class 13/14 passed

Classroom

  • Getting ready to do the solar project

Communications

  • Maker Market posts have gone out

Events

  • Event at local school with 100 3rd gradres
    • Bridge building, airplanes
  • Working on 19 different vendors for maker market

IT

  • Working on redoing MCP
  • Put in new UPS batteries


Reminders

When leaving an area:

  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Turn heat to 60 degrees


Treasurer’s Report

TBD

Approval of Previous Minutes

April 16th 2026 Board Meeting

Motion: Cooper moves to approve the previous meeting minutes.

Seconded by: Dean

  • Stephan votes: Yay
  • Aaron votes: Yay
  • Paul votes: Yay
  • Cooper votes: Yay
  • Dean votes: Yay

Result: Motion passes.

@DECISION: April minutes are approved.

New Business

Thanks!

  • Everyone who helped with the Renaissance Festival!

Update to Ceramics Access Policy

Current access policy (Ceramics Access Policy):

  • Use of the Ceramics Studio requires attendance in the area authorization class. Completion of the authorization class will grant access to the area and use of the equipment.
  • Operation of the kiln and pug mill is limited to the Ceramics Studio Lead, Assistant Lead(s), and their designees.
  • Members that have been using the ceramics studio prior to 3/16/2023 are authorized but are encouraged to contact the area lead and have a 1 on 1 session to answer any questions or concerns.

Discussion revolved around rewording to clarify use of the wheels requires peer authorization, since the area authorization does not include how to operate the wheels.

New wording:

  • Use of the Ceramics Studio requires attendance in the area authorization class. Completion of the authorization class will grant access to the area and use of the equipment except as outlined below:
    • Operation of the kiln and pug mill is limited to the Ceramics Studio Lead, Assistant Lead(s), and their designees.
    • Use of the kick wheel or electric wheels is limited to those who have peer authorization.


Motion: Andy moves to accept our reworded policy.

Seconded by: Cooper

  • Stephan votes: Yay
  • Aaron votes: Yay
  • Paul votes: Yay
  • Cooper votes: Yay
  • Dean votes: Yay

Result: Motion passes.

@DECISION: Ceramics Access Policy is modified.

Lighting in the Parking Lot

  • Ask is to vote on setting $ aside as a NTE (not to exceed) so Jai could start getting quotes.

Discussion:

Andy checked with his work and another proposal is to update our existing lights with better ones that can cover the whole parking lot while still mounted on the building. They’d be motion activated and idle they’d be at 20% during the night. Motion will trigger them to go to 100%

  • All agree we need better lighting
  • Leaning towards do lighting on the building now; adding poles, etc. later
  • Aaron would like to see us do building first before adding poles - could identify the dark spots
  • Concern around solar lights not lasting through the night
  • Current setup on north side is 7 lights, all on a single run.
  • Aaron suggests tabling this until we know if the master electrician we had do some pro bono work prior could be re-engaged and until we have a better plan
  • Dark on south and east sides of building now - do we want to do anything to improve that?
  • Proposal to buy light meter and survey conditions, document and put together a document that outlines the plan for improvement.

Discussion tabled until we have the parking lot light surveyed at night and documented.

Cleaning Service

  • Request bids and open it up to members

Scope:

  • Bathrooms (the whole enchilada)
  • Hallways mopped
  • Roomba care
  • Wipe down welcome area
  • Trash cans emptied in bathrooms, hallways
  • Dusting as needed in hallways
  • Wipe down water fountains, sink areas in hallways
  • Insurance would be required
  • Aaron suggested it’d be a blind bid to prevent bias
  • Weekly cleaning
  • Paul is willing to be blind - send bids to secretary@makeict.org
  • Want bids by 6/11 to have a week before the next board meeting.

New Co-Lead for Textiles

Terry McHargue-Alcorn has volunteered for the role.

Motion: Paul moves to accept Terry as new textiles co-lead.

Seconded by: Stephan

  • Stephan votes: Yay
  • Aaron votes: Yay
  • Paul votes: Yay
  • Cooper votes: Yay
  • Dean votes: Yay

Result: Motion passes.

@DECISION: Terry McHargue-Alcorn is new textiles co-lead.

Scholarship

Board entered brief executive session (at this point only the board was left in the room anyways) to discuss a scholarship for a prospective member. Upon exiting executive session, the motion was entered.

Motion: Paul moves to approve scholarship for a duration of 6 months.

Seconded by: Cooper

  • Stephan votes: Yay
  • Aaron votes: Yay
  • Paul votes: Yay
  • Cooper votes: Yay
  • Dean votes: Yay

Result: Motion passes.

@DECISION: Scholarship approved for a duration of six months.

Decision Summary

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