October 10 2016

Roll Call

• Board Members
  • Barb Davis
  • Christian Kindel
  • Curt Gridley
  • Dominic Canare
  • James Lancaster
  • Kip Landwehr
  • Logan Pajunen
  • Tracy Hoover

• Members
  • Jeremiah Burian
  • Mike Barushok
  • Mike Hutton
  • Tom McGuire

• Guests
  • Brandon James

Officer Reports

• Secretary: Acceptance of previous meeting minutes
  • @DECISION: Meeting minutes for September 5, 2016, are accepted.

• Treasurer's Report
  • Budget
    • MakeICT Budgeting Philosophy - Draft
    • September Monthly Snapshot
    • October 2016 Financial Report
    • Fiscal Year 2016 Snapshot
    • Fiscal Year to Date Cash Flow Snapshot Notes
    • @TODO (Chairman of the Onboarding Committee, no date): Give the Board a recommendation for a “membership secretary” from the onboarding team
    • Looking to schedule a meeting with the BD’s to determine FY2017 area budgets (capital and operating costs) before the next board meeting
      • Need to determine, ask, and invite next year’s BD’s to that conversation
    • Have areas submit a low, middle, and high number for budget?
    • Committing to doing end of year fundraising
      • Write a thank-you to the mailing list and outline our successes, challenges, and the challenges we anticipate for the coming year.
    • Create a budget year from Jan 1 to Dec 31
  • Insurance
    • Brady came down from Newton and met with the insurance sub-committee
    • Found out we need to increase our coverage
      • Premiums will increase ~$1200, putting the total premium at ~$4100
        • Current property/liability covers $50K replacement and 100 members
        • Increased property/liability would cover $150K replacement and 250 members
      • $652 is being spent on the bus and will not change
      • Adding a $1M Umbrella bond would increase our premium by an estimated $750
      • For $50K of coverage on a Treasurer's Bond would increase our premium by an estimated $125
      • A $50K bond covering the President, Treasurer, and Secretary would increase the premium by an estimated $175
      • A $50K bond covering all 9 Board members would increase the premium by an estimated $250
    • @DECISION: The treasurer can update our insurance policy, in regards to the number of members and the equipment coverage, as (s)he sees fit.

Agenda Items

• Meeting times and locations
  • Options:
    • Saturday AM
    • Sunday PM
  • @TODO (Logan, no date): Send out Doodle Poll.

• Maker Faire
  • Options presented by Exploration Place
    • July 22 and 23 (preferred by Exploration Place)
    • July 29 and 30
  • No objections to telling EP to run with July 22 and 23

• Grant Applications
  • Commerce Bank: Benefactor Bridge
    • Presentation on October 25 at 3:45
    • Logan and Tracy will present
  • Knight Cities Challenge
    • $5 Million up for grabs
  • Would like to have a committee to write up grants
    • There's already a fundraising team that we should reach out to

• Alex Pimberton
  • Yellowbrick Street Team
    • The Better Block Foundation released WikiBlock
      • Open Sourced their plans for things such as benches
    • Wichita Transit was not able to add seating to bus stops
      • Can use the Better Block Foundation's bench plans to make benches, for the stops, on MakeICT's shopbot
        • Can make 2 benches per man-hour versus 1 bench per 2 man-hours without
    • Yellowbrick Street Team is looking for a partnership with MakeICT to make this happen
      • Looking at grants to cover costs of materials and wear-and-tear on MakeICT's equipment
    • Has anyone talked to the city about this
      • Do the benches meet all regulations for safety
      • Is there any liability to MakeICT, as the fiscal sponsor, if a bench were not up to code?
    • If we can solve the liability issue and cover the overhead/wear-and-tear cost to MakeICT, we would be interested in pursuing this relationship

• Access Policies
  • Printmaking access policy
    • Members using the printmaking studio are required to read the studio guidelines(link these on the Wiki) and have an understanding of use of equipment, materials and clean-up processes.
    • During workshops, classes, etc. access will be limited due to space availability.
  • @DECISION: The printmaking access policy is approved.
  • Levels of Policy (in order by precedence)
    • Bylaws
    • Standing Rules
      • Rules that are applicable to every area of the makerspace
    • Access Policies
      • Defines what is required to access an area or piece of equipment
    • Guidelines
      • Suggested best practices for an area or machine
  • @TODO (Logan, no date): Need some type of drafted policy suggestion for global BD’s/access policies, etc from the “staff” meeting
  • Motion to make it a requirement for at least one authorization class to be on the calendar, at all times, if your area requires one for access. This goes into effect on January 1st.

• BD Selection
  • Current BD’s
    • Art Gallery
      • Jess
    • Ceramics
      • Susan
    • Co-working space?
      • Jess
    • Classroom
      • Sam S
    • Electronics
      • James S
    • Fab lab
      • Christian
    • Kitchen/lounge/breakroom
      • Barb
    • Metalshop
      • Jeremiah L
    • Printmaking studio
      • Brad
    • Retail/consignment
      • Mike B
    • Studios
      • Jess
    • Woodshop
      • Mike H
  • What will our procedure be for selecting new BD’s?
    • Notify current BD’s that we’re going to put out a call for BD’s.
      • Meet with BD’s first.

• Administration Group
  • Is there anything stopping us from adding people to the group.
  • Who adds people to our Google Groups?

• Halloween
  • @TODO (unassigned, no date): Need someone to organize the Halloween Challenge
  • @TODO (unassigned, no date): Need someone to organize Maker Monday activities
  • @TODO (Christian, no date): Recruit for Halloween help on the forum

• Retail/consignment
  • @TODO (Mike B, no date): Create and submit retail/consignment policy to the board.

General Topics and TODOs

• @TODO (Board, no date): Need to discuss gallery usage policy