October 15th 2026

Agenda

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members

Present

• President: Andy Tannahill
• Vice President: Stephan Reckers
• Secretary: Justin Selby
• Treasurer: Aaron Grindstaff
• Director at Large: Randy Reynard
• Director at Large: John Vishnefske
• Director at Large: Joslin Laskey
• Director at Large: Kevin Delaughder

Members Present

• John Cummings
• Liam Blakely
• LaDeana Dockery
• Dean Day
• Rustin Atkeisson
• Tim Sanders

Standing Items

Items that are standardized as part of every board meeting.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

• This is a non-voting meeting and may or may not have a set agenda shared beforehand.
• This is also not an "anything goes" environment. Be respectful of others in the discussion.
• The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.

Reminders

When leaving an area:

• Make sure all windows are closed and locked
• Turn off the lights (except if one room’s lights are left on for security reasons)
• Turn off AC

Area Updates

Ceramics

• Empty Bowls event was a success

Electronics

• Cleanup continues, looking to get some more “organization” and encouraging activities.

Fab Lab

• Heard from Groover maker space leadership that our members that are also at Groover labs talk about our 3D printers being mostly down.

Metal Shop

• Refilled MIG gas bottle
• Purchased new roll of .035 MIG wire
• Replaced 50-foot air hose in SW corner of hot shop (leaking)
• Changed Oil & Filter on both air compressors
• Changed glass on big blast cabinet
• Changed tires and blade on porta-band
• Powder coated about 1/2 the parts on the grizzly bandsaw

Radio

• Still in the running for Whisper station.

Stained Glass

• As we approach the Christmas season, The Stained Glass Area will offer Open Labs on all Mondays in November. Anyone wishing to receive help with their projects or learn more about the area and services is invited. Authorization testing is also offered for Experienced Glaziers wishing to use the area without having to take the Introduction to Stained Glass class. Note: There are limited resources in our Glass Lab; no more than ten people working concurrently will be allowed.
• Introduction to Stained Glass classes resume in January.
• Countdown to Christmas has begun. Don’t get caught at the last minute. Plan ahead.
• Had to adjust materials prices due to market conditions.

Visual Arts

• A permanent area lead and volunteers for any activities are still being sought. Please contact Timothy York if you are interested in helping in either capacity.

Committee Reports

Communications

• Gearing up for Maker Market

Events

• Renn faire went well, need to have post mortem meeting (Had 13 volunteers)
• DIY coming up in mid october 17th (10am to 3pm)
• Still have Maker Market in December

Fundraising

• Working on 2 grants, one due on October 12
• Should hear back from Koch and Wallace grants at the start of December

Membership

• 26 attendees at last Maker Monday

Treasurer's Report

All values rounded to the nearest $100

The Makerspace brought in $20,000

We spent $51,400

• Our Utilities we spent: $3,300

• Areas spent: $2,200

• For instructors we spent: $1,000

• Backend expenses: $4,200

• To Pex: $1,500

• We Paid $33,000 on the loan

As a reminder for summer, Please turn off the AC Units when room is NOT in use

Approval of Minutes from Previous Meeting

Reviewed September 17th 2026 Board Meeting Minutes

Motion: Andy moves to approve the previous meeting minutes

Seconded by Randy

• Stephan votes Yay
• Justin votes Yay
• Aaron votes Yay
• Kevin votes Yay
• Joslin votes Yay
• Randy votes Yay
• John votes Yay

Result: Motion passes

@DECISION: Previous meeting minutes approved.

New Business

Ad Hoc Committee to Evaluate HVAC Improvement Options

Determining the most effective method to improve the building’s cooling (and associated costs) will inform the board’s evaluation of strategic priorities for the next few years. Discussion (and potential vote) about creating a committee to evaluate options and propose solutions.

Discussion

• Discussion of who should serve on/lead this committee.
• Potential for establishing a committee to serve until they have completed a report to the board. May request preliminary findings by December board meeting with the committee continuing to exist until the board determines it is no longer needed.
• Until a bid is accepted or the board determines the work will not be pursued at this time.
• The committee will evaluate requirements, costs and benefits of pursuing a central air system as opposed to mini-splits, reporting to the board on a monthly basis.

Motion: Andy moves that the board create this committee

Seconded by Randy

• Stephan votes Yay
• Justin votes Yay
• Aaron votes Nay
• Kevin votes Yay
• Joslin votes Yay
• Randy votes Yay
• John votes Yay

Result: Motion Passes

@DECISION: Ad Hoc Committee to Evaluate HVAC Improvement Options is created.

Motion: Justin moves that the Ad Hoc committee just created exist until a bid is accepted by the board or the board determines the work will not be pursued at this time. The committee is charged with evaluating requirements, costs and benefits of pursuing a central air system as opposed to mini-splits and/or other heating and cooling solutions they may wish to explore. The committee will report to the board on a monthly basis with preliminary findings reported by the December board meeting.

Seconded by Kevin

• Stephan votes Yay
• Justin votes Yay
• Aaron votes Yay
• Kevin votes Yay
• Joslin votes Yay
• Randy votes Yay
• John votes Yay

Result: Motion Passes

@DECISION: Duration, purpose, scope and reporting timeline of the just-created Ad Hoc Committee to Evaluate HVAC Improvement Options is approved.

Initial meeting of this committee will occur at noon on Sunday, October 25, 2026.

Woodshop Hazardous Materials Authorization Policy

The current policy statement on the wiki indicates that a separate authorization class is required to work with specific wood species. According to a forum post from the instructor, this training has been made a part of the standard Woodshop Authorization Class.

Discussion

• Discussion and any changes tabled until feedback from area leads can be obtained.

Visual Arts Lead

Timothy York has expressed interest in being relieved of the responsibilities as area lead of the Visual Arts area.

Discussion

• Discussion of moving visual arts to another room (away from stained glass).
• Discussion of dissolution of this area should a new lead not be identified, supporting through a general program.
• Kevin Delaughder is open to leading this area if no one volunteers.
• Volunteers for this area will be sought in the next newsletter

Cleaning Service

Discussion of ongoing search for a company to regularly clean the building

Discussion

• Aaron is continuing to work on identifying candidate companies in coordination with Facilities.

Budget Process

Discussion and status of budgeting process for calendar year 2027.

Discussion

• Three area leads have returned a response to Aaron’s budget request.
• Requested that the board assist by prompting area leads to review and submit budgets. If leads have trouble accessing this information, Finance can assist. Areas without budgets submitted will not receive a budget.
• Aaron hopes to have his work completed by the end of October and will outline his findings for potential unbudgeted expenses that have been discussed for this budget year.