September 18th 2025
AGENDA
Opening and Mission Statement
- The regular monthly meeting of the MakeICT board of directors convenes on Thursday, July 17th at 7:00 pm in the MakeICT building.
- MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
Board Members:
- President: Preston Warden
- Vice President: Andy Tannahill
- Secretary: Beth Shook
- Treasurer: Aaron Grindstaff
- Director at Large: Cooper Cummings
- Director at Large: Dean Day
- Director at Large: George Baldridge
- Director at Large: Stephan Reckers
- Immediate Past President: Gretchen Koch
Members:
Thanks and Recognition
Thanks and recognition go to:
- Thank you to LaDeana Dockery, Adam Denton, Stephan Reckers, George Baldridge, James Lancaster, and Matt Cleary for volunteering, attending, and crushing it at the Tulsa Maker Faire
- Thank You Rustin Atkeisson, LaDeana Dockers, Dean Day, James Lancaster, Aaron Grindstaff, and Stephan Reckers for volunteering, attending and crushing it at ICT Comic Con 2025
Standing Items
(Items that are standardized as part of every board meeting)
Communications - Newsletter
The next newsletter will come out on October 1st. Please send blurbs to communications@makeict.org by September 25th.
- Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
- Teachers, please take pictures of your classes and send them to us.
- If anyone is interested in reviving member of the month, feel free to write it and send it in
First Thursday Board Workshop
The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.
Notes:
- This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
- This is also not an "anything goes" environment. Be respectful of others in the discussion.
- The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.
Board members are not required to attend, though they are strongly encouraged.
What happened at August’s meeting (8/21):
At the August 21, 2025 Board Meeting, the MakeICT Board recognized volunteers for their contributions, heard updates from area leads, and reviewed finances showing $18,000 in income with $10,000 added to reserves. Key actions included appointing John Cummings as Metal Shop Lead, updating shop policies and bank accounts, approving a WIBA membership, funding up to $7,000 for new signage, and granting a six-month scholarship to a member.
Brunch with the Board
This is an informal potluck gathering with members of the board and members to talk about whatever. As with how brunch normally works, these gatherings may not follow any predetermined agendas, and no votes will be taken.
Board members are not required to attend, though they are strongly encouraged.
Reminders
When leaving an area:
- Make sure all windows are closed and locked
- Turn off the lights (except if one room’s lights are left on for security reasons)
- Drain portable AC units (summer)
Area Reports
Ceramics
Tony R.
- 23 going thru slab building class
- Wheel class in Sept
- Looking at changing manual to automatic
- Don’t want LEDs
Electronics
Kim K.
- Got some donations
Fab Lab
Andy T.
- Making progress on enclosures
Garden
Piper T. In process of printing connectors for Greenhouse
- Ivy wilting
Jewelry
Dean D.
- Casting Design
Metalshop
John C.
- Someone teaching CNC milling
- Mig Welding
Radio
Joe P.
- Going thru donations and putting some up for auction
- Did some antenna tuning
Screen Printing
No Current Lead
Stained Glass
Timothy Y.
- Continuing classes
- New intro instructor Melissa Ray
- Display cabinet should be done next month
Textiles
June & Rayna
- Reorganized room
- Looking to remove some items
- Leak in the wall. Facilities knows.
- Leather Teacher coming
Visual Arts
Timothy Y.
- Drawing class going
- Cleaning up the space
- Shelving is in place
- Classroom not studio
Radio
Joe P.
Woodshop
Dave H.
- Retooling the shopbot class
- Aaron Rivers want to reive dust collector project
- Look at yearly refreshers
Welcome Center
Preston W.
- Looking to move security panel
- Looking to hang the board
- Doing a cleanup
Lounge
Matthew C.
- No Report
Break Room
Richard O.
- No Report
Committee Reports
Classroom
LaDeana D.
- Tulsa maker fair
- Maker Summit
- Renfair coming up
- DIY fair Nov 1
Communications
George B
- Revamping newsletter
- Share more on social media NEED more pictures to communications@makeict.org
- Redesigning website
Events
Preston W.
- Sign
- Trying Open house
Facilities
JaiPal C. Last Meeting Date: 9.9.2025 Next Meeting Date: 10.7.2025 Members present at last meeting: Jai, Jim, Steve
- Current Projects:
- Repair flush valve in 2nd stall to the South Women’s toilet (completed)
- Hung new toilet paper dispenser in North Bathroom (completed)
- Hanging new MAKER board at entrance
- Moving alarm panel
- Better soap dispensers for bathroom
- Quarterly Floor Cleaning completion and burnishing Sept 29th
- Future Projects (not in any particular order):
- CO Monitors in all rooms with active heaters.
- New double wall exhaust line for water heater
- FabLab exhaust for resin printer cabinets
- Ceiling Fan replacement for Metal Shop
- Bids for central AC in South Hall
Upcoming Purchases
- Commercial Vacuum Cleaner (for carpet)
- Exhaust Line for hot water heater
- Replacement Bulb for entry light by garage
- Storage for cleaning products in bathrooms
Prepared by Jai Chauhan, Facilities Chair
- 1 Report
- 2 Budget
Finance
Aaron G.
- Income: 13900
- Utilities: 2000
- Running Expenses: 9700
- Instructor Pay: 950
- Total Expense: 12650
- Added to Reserve: 950
- Area Expense: 3200
- Backend expenses: 1400
Fundraising
Aaron G.
- Aaron and Andy attended the question portion of the Operational Grant Q&A
Gallery
Dean D.
- Please use the cases next to your area
Inventory
James L.
Membership
No Lead Having laptops open at the end worked well and we have seen good use of the laptops.
IT
Steve S. Updating polices Working on door access
Outreach
No Lead
- No Report
Security
Bill O.
- No Report
Treasurer’s Report
- At a Glance
- Income: 13900
- Utilities: 2000
- Running Expenses: 9700
- Instructor Pay: 950
- Total Expense: 12650
- Added to Reserve: 950
- Area Expense: 3200
- Backend expenses: 1400
Approval of Previous Minutes
August 21st 2025 Board Meeting
Motion: Beth moves to accept board meeting notes as written.
Seconded by: Dean Day
- Andy votes: Yay
- Beth votes: Yay
- Aaron G votes: Yay
- Gretchen votes: Yay
- George votes: Not Present
- Cooper votes: Yay
- Dean votes: Yay
- Stephan votes: Yay
Result:Passes @DECISION: Meeting Notes from August 21 are Accepted
Old Business
At the August 21, 2025 Board Meeting, the MakeICT Board recognized volunteers for their contributions, heard updates from area leads, and reviewed finances showing $18,000 in income with $10,000 added to reserves. Key actions included appointing John Cummings as Metal Shop Lead, updating shop policies and bank accounts, approving a WIBA membership, funding up to $7,000 for new signage, and granting a six-month scholarship to a member.
New Business
Discussion:
- Introduce the Board
- Meeting Decorum (phone, discussions, etc.)
- Reminders on Calendars / Events Policies (Importance of Updating)
- Next Board Workshop Oct 2, 2025 6:00 PM
- Next Brunch with the Board Sept 13, 2025 10:00 AM
Upcoming Outreach Events
- WIBA Non-Profit Expo: Sept 23 from 9 am to 12 pm
- 2025 Maker Summit (Jetmore, KS): Sept 25 all day. Carpooling will be available.
- Great Plains Ren Faire: Sept 27-28 10 AM - 6 PM
- National Drive Electric Week: Sept 20-21. Rustin is attending
- Halloween Party: Friday, Oct 31
- DIY Day at the library: Saturday, Nov 02 10am - 5pm
Badge Access Policy
Revisit to talk about any concerns members may have about this newly updated policy. Q&A: - Q: Does the new/current policy ensure Security can request individuals to leave without a Board member present? A: There are specific statements regarding security having authority to revoke access: “Access may be revoked or suspended by Board or Security”and “Individuals asked to leave by Board or Security will have access suspended for a minimum of 24 hours or up to 1 month, determined by Security / Board conversation.”
James voiced concern about the wording of the policy - the individual is ‘asked’ to leave, when it should say they will be ‘told’ to leave.
James voiced that the Building & Property policy conflicts with Badge Access Policy. Motion did not include the obsoletion of the Building & Property policy.
James / Cooper: “Individuals asked to leave by Board or Security will have access suspended for a minimum of 24 hours or up to 1 month, determined by Security / Board conversation.”
“Asked versus told in the policy”
Motion: Beth moves to change statement of “asked” to “told” and to obsolete the Building & Property Policy with a supercession of the new Badge Access Policy.
Seconded by: Andy Tannahill
- Andy votes: yay
- Beth votes: yay
- Aaron G votes: yay
- Gretchen votes: yay
- George votes: yay
- Cooper votes: yay
- Dean votes: yay
- Stephan votes:
Result:Passes
@DECISION: Policiy will be updated to say 'told' instead of 'asked' and the Building and & Property Policy will be deprecated @TODO (Beth Shook, ): Update Badge Access Policy Wiki Page
Sign Design & Voting
All board members with voting power will be provided a voting sheet for new sign designs. Rules to vote: Everyone receives 2 votes. Fold your page after your vote and bring to Preston. Vote that we will send the top 3 out via voting software to the membership to vote on final design of sign
Motion: Aaron makes a motion that the board give the top 3 choices from the board to the MakeICT members to vote on by the 3rd. If there is a tie, Preston will be the tie breaker
Seconded by: Cooper Cummings
- Andy votes: yay
- Beth votes: nay
- Aaron G votes: yay
- Gretchen votes: yay
- George votes: nay
- Cooper votes: yay
- Dean votes: yay
- Stephan votes: nay
Result: passes
@DECISION: The top 3 choices voted by the board will be sent to the membership and the option with the most votes will be the design that is used for the new road sign. @TODO (Aaron, ): Send out poll with sign options @TODO (Preston, ): Tally votes from board
