Difference between revisions of "April 19 2018"

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(Created page with "== Roll Call == * Board Members ** President - Kim Burton ** Vice President - James Lancaster ** Treasurer - David Springs ** Secretary - Rustin Atkeisson ** At Large Director...")
 
 
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** At Large Director - LaDeana Dockery
 
** At Large Director - LaDeana Dockery
 
** At Large Director - Kip Landwehr
 
** At Large Director - Kip Landwehr
−
** At Large Director - Malissa Long
+
** At Large Director - Malissa Long  
 
** At Large Director - Kez Cook
 
** At Large Director - Kez Cook
−
** Immediate Past President - Logan Pajunen
+
** Immediate Past President - Logan Pajunen (absent)
 +
 
 
* Members
 
* Members
 +
** Jeremiah Burian
 +
** Zaq Fam
 +
** Ken Steadman
 +
** Mike Barushok
 +
** Romi Worcester
 +
** Harold Schlechtweg
 +
** Henry Nelson
 +
** Jacob Walker
 +
** Casey WoolFolk
 +
** Joel Gutierrez
  
 
== Standing Items ==
 
== Standing Items ==
−
* Consent agenda
+
* Treasurer's report
−
** Previous minutes  
+
** 95% of transactions thru paypal
−
** Treasurer's report
+
** every time paypal gets over a few hundred dollars, the money is moved into the main account
 +
** up 10% in transactions, up 30% in sales
 +
** TDAmeritrade has gone up .05% since opened
 +
** need to setup meeting with each area lead to see if funding is appropriate in each area
 +
** motioned by Kip to approve budget report, 2nd by LaDeana
 +
***  motion approved - 7 approved, 1 Abstained
 +
 
 +
* Previous minutes  
 +
** Minutes for March posted 4/19
 +
** Minutes to be reviewed in May
 +
** Minutes for February also to be reviewed in May
 +
 
 
* Safety & security
 
* Safety & security
 +
** Discussed reactivating key for member
 +
*** Has letters of recommendation
 +
*** suggest allowing membership, but without key privilege
 +
**** could use space as long as member is supervised
 +
*** need to seek legal advice before making a decision or making a policy
 +
**** suggest appropriate funds for legal council
 +
***** see what other holes in access policy we need to cover
 +
***suggest blasting out e-mails in the future when future policy changes are made
 +
**** will not blast out this policy legal council answer
 +
**** motion to postpone access until legal council comes to an answer and provide maximum budget of $400 by David Springs, 2nd by Kez Cook
 +
***** motion approved - 8 approved, 0 abstained/opposed
 +
 +
** Update on safety list
 +
*** Extension cords – David Springs is working with contractor
 +
*** Fire extinguishers –  Relocated a few (one next to bathroom), signage needed (Mike B), might add one to the metalshop
 +
*** Signage – Might wait for re-arranging laser cutter area. Safety committee working on this.
 +
*** Hazardous fumes – Area policies in work, future updates at the area lead meeting.
 +
*** Children – Area policies in work, future updates at the area lead meeting.
 +
*** Trip hazards – Awareness for members
 +
*** First aid kits – Awareness for members
 +
*** Pest control – Awareness for members, but hey no popcorn in the recycling bin
 +
*** Muscle Strains – Awareness for members
 +
*** Education – Awareness for members
 +
 
* Thanks & recognition
 
* Thanks & recognition
 +
** Thanks to Christian K for cleaning stuff out of furnace closet
 +
** Thanks David S for dealing with plumbing issues
 +
** Thanks Shannon Fisher for giving lots of tours
 +
** Thanks Devin for going crazy on cameras
 +
** Thanks Joel & Roni for starting on a cool plastics recycling project & winning ICT Soup
 +
 +
 +
== New Business ==
 +
 +
=== Key Policy ===
 +
* David to propose a new aka old key form
 +
**Proposal from David was to https://drive.google.com/file/d/1LEKEe8Syeo-IyYhHcoEJioKcUT1zm2-_/view?usp=sharing
 +
**Except strike the line that says “D. Security Officers cannot sign Member Key Applications.”
 +
*** Propose keeping key form to 1 page (front only)
 +
*** Security Officer is currently not allowed to process form if they signed
 +
*** Request allowing any officer to sign regardless if they already signed the form
 +
*** update key policy on wiki
 +
*** questionnaire does not necessarily provide benefit to members?
 +
*** Kip suggests having questionnaire as separate page (possibly with policies on reverse side) and reword iiD to allow security person to also be one of the 6 signatures
 +
** tabled until May
 +
 +
=== Security ===
 +
* Electric Bus was broken into
 +
** Batteries were taken from Bus but were found nearby
 +
** Batteries for Bus are now secured outside of the bus
 +
* Errors & Omissions policy - David Springs to go get a quote from our insurance on adding this
  
−
== New Business ==
+
=== Programs ===
 +
*Should the non-makerspace programs be spun off into separate non-profit organizations? Discussion of what needs to change and added to financial oversight for them to stay on, or we can help them apply for their own status.
 +
* DevICT looking to become seperate non-profit organization
 +
** DevICT would have to be under the MakeICT Institute financial umbrella  to maintain non-profit status
 +
** Not much apparent overlap between MakeICT and DevICT
 +
** DevICT does have their own treasurer
 +
** DevICT might be able to incorporate as a LLC (Limited Liability Company)
 +
*** Currently considering both options (LLC vs Non-Profit)
 +
** Still willing to cooperate on events and activities together
 +
*** already seperate checking account for Kansas Linux Festival (KLF)
 +
**** KLF would go under DevICT umbrella if it becomes a 501c3
  
 
=== Authorization policies ===
 
=== Authorization policies ===
−
Logan to propose a revision to allow director/area leads to revise access policies
+
*Logan to propose a revision to allow director/area leads to revise access policies
 +
*Christian submitted a policy https://docs.google.com/document/d/1eYtUpj89UgcJzo_F7ZzC8qfNRVvdQhYvPkYt8o6EN14/edit
 +
** added as bullet under access policy
 +
*** gives area leads and director ability to modify access policies
 +
*** need to consult insurance how this would impact liability of leads
 +
** any board member can vote to repeal policy
 +
** motion to approve updated access pollcy by LaDeana, 2nd by Malissa
 +
*** insurance currently covers directors, no coverage for leads
 +
*** textiles policy was already approved to work similarly
 +
*** Motion Approved 5 approved, 2 opposed, 1 abstained
  
 
=== Lake Afton Observatory Partnership ===
 
=== Lake Afton Observatory Partnership ===
−
James Lancaster to write up proposal.
+
* James Lancaster to write up proposal.
−
 
+
**{{todo|who=James|what=write proposal for partnership with Lake Afton Observatory.|done=0}}
−
=== IT committee appointments ===
 
−
James/Kim to write up proposal (similar to security committee appointments)
 
  
 
=== [[Badge Policy]] proposal ===
 
=== [[Badge Policy]] proposal ===
−
Christian Kindel to write up proposal.
+
*Proposed policy: https://docs.google.com/document/d/17DBIAn4IrQ2wPP4Yrj2nQl9Kvay7__cjc_dfSYR-0dM/edit?usp=sharing
 +
** Policy adds requirement to have MakeICT issued Photo ID
 +
** Motion to approve badge policy by David Springs, 2nd by LaDeana
 +
*** Motion Approved: 5 approved, 2 opposed, 1 abstained
  
 
=== Board term duration ===
 
=== Board term duration ===
−
The 1-year term duration was highlighted as an opportunity improvement. Malissa, LaDeana, Rustin and James L to write up proposal.
+
* The 1-year term duration was highlighted as an opportunity improvement. Malissa, LaDeana, Rustin and James L to write up proposal.
 +
** suggestion for 2yr term
 +
** James - likes idea for continuity on board, but would be a conflict of interest
 +
*** the point of 1yr terms: gives membership more of a chance to provide feedback
 +
** Mike B - changing terms is trying to solve a problem that is not a problem
 +
** Jacob - suggests allowing board members to be re-elected for more terms
 +
** Suggest continuing discussion on admin e-mail
  
 
=== Education Workgroup ===
 
=== Education Workgroup ===
−
Kim to provide status on education working group.
+
Education working group meeting was April 2. 13 attended.  
 +
* Look out for an interest survey of all classes to target which ones we need on regular curriculum
 +
* Campaign in a few weeks to reach out to teachers on summer break
 +
* Thank you Christian for automating the "how'd your class go?" survey!
  
 
=== Offsite equipment ===
 
=== Offsite equipment ===
−
Kim to propose a policy
+
*Kim to propose a policy: https://docs.google.com/document/d/1rDUfiSMqI_1NaF8PkSVvG4LNUovQU-sOS48Cxg3L7FY/edit?usp=sharing
 +
** most loaned equipment is now at MakeICT (including kiln from Kiln and well drilling equipment)
 +
** need to figure out property insurance for any offsite item
 +
** no current ‘borrow’ policy - will be seperate from this policy
 +
** Item to return in May meeting
 +
 
 +
=== Annual meeting planning ===
 +
*Based on last years deadlines, proposal is:
 +
** May 18 call for nominations & questions
 +
** June 9 deadline for questions
 +
** June 16 Annual Meeting
 +
** Help has been requested to setup election stuff
 +
*** Kip has offered to help
 +
**Recruiting/Nominating Committee - Kip, Curt, Barb, James Seymour
  
 
== Program Reports ==
 
== Program Reports ==
 
* Makerspace
 
* Makerspace
 
* DevICT
 
* DevICT
−
* Maker Academy/Outreach - SWE Engineering Expo is March 10
+
* Maker Academy/Outreach - Riverfest STEM City tents, Encampment next Saturday
 
* Kansas Linux Fest will not be in May, leads are looking at schedule
 
* Kansas Linux Fest will not be in May, leads are looking at schedule
  
Line 53: Line 167:
 
=== Committees ===
 
=== Committees ===
 
* Finance (David)
 
* Finance (David)
−
** Investment account status
+
** Where are new building funds allocated?
 +
* New Building
 +
** Requirements capture update
 
* Membership and Events (LaDeana)
 
* Membership and Events (LaDeana)
−
** Next general meeting is March
+
** Next general meeting is the annual meeting in June
−
** Membership report: We are over 390 members
+
** Membership report: We have 400 members! (per Wild Apricot)
 +
*** Mar 2018 - 25
 
*** Feb 2018 - 31
 
*** Feb 2018 - 31
 
*** Jan 2018 - 54
 
*** Jan 2018 - 54
−
*** Dec 2017 - 8
 
 
*** Database change is causing issues with our pull of lapsed members. Christian/LaDeana to work on a report.
 
*** Database change is causing issues with our pull of lapsed members. Christian/LaDeana to work on a report.
 
* IT
 
* IT
−
** Electronic waivers
+
** Electronic waivers are happening
−
** Is anything left connected to the google group?
+
* Security (David S)
−
** Need help with membership reports. How do we find date a member lapsed? Used to be in the "Renewal due" column.
 
−
* Security (Matt P)
 
 
* Scholarships (Kim)
 
* Scholarships (Kim)
 
* Outreach (Barb)
 
* Outreach (Barb)
 
* Makerfaire (James S)
 
* Makerfaire (James S)
 +
** Submit your tables!
 
* Fundraising/Donor recognition (Paul M)
 
* Fundraising/Donor recognition (Paul M)
 
* Communications (James L)
 
* Communications (James L)
Line 75: Line 190:
 
* Special Projects (David)
 
* Special Projects (David)
 
** Electric Bus
 
** Electric Bus
 +
*** Joel offered to help with bus
 +
 +
New policy approval Kansas offenders list - require board approval to get a key
 +
  
 
== Decision Summary ==
 
== Decision Summary ==
Line 81: Line 200:
 
== Task Summary ==
 
== Task Summary ==
 
{{todo-summary}}
 
{{todo-summary}}
 +
 +
*motion to adjurn by Malissa, 2nd by Kez
 +
** 8 approved, 0 opposed/abstained

Latest revision as of 07:19, 20 April 2018

Roll Call

  • Board Members
    • President - Kim Burton
    • Vice President - James Lancaster
    • Treasurer - David Springs
    • Secretary - Rustin Atkeisson
    • At Large Director - LaDeana Dockery
    • At Large Director - Kip Landwehr
    • At Large Director - Malissa Long
    • At Large Director - Kez Cook
    • Immediate Past President - Logan Pajunen (absent)
  • Members
    • Jeremiah Burian
    • Zaq Fam
    • Ken Steadman
    • Mike Barushok
    • Romi Worcester
    • Harold Schlechtweg
    • Henry Nelson
    • Jacob Walker
    • Casey WoolFolk
    • Joel Gutierrez

Standing Items

  • Treasurer's report
    • 95% of transactions thru paypal
    • every time paypal gets over a few hundred dollars, the money is moved into the main account
    • up 10% in transactions, up 30% in sales
    • TDAmeritrade has gone up .05% since opened
    • need to setup meeting with each area lead to see if funding is appropriate in each area
    • motioned by Kip to approve budget report, 2nd by LaDeana
      • motion approved - 7 approved, 1 Abstained
  • Previous minutes
    • Minutes for March posted 4/19
    • Minutes to be reviewed in May
    • Minutes for February also to be reviewed in May
  • Safety & security
    • Discussed reactivating key for member
      • Has letters of recommendation
      • suggest allowing membership, but without key privilege
        • could use space as long as member is supervised
      • need to seek legal advice before making a decision or making a policy
        • suggest appropriate funds for legal council
          • see what other holes in access policy we need to cover
      • suggest blasting out e-mails in the future when future policy changes are made
        • will not blast out this policy legal council answer
        • motion to postpone access until legal council comes to an answer and provide maximum budget of $400 by David Springs, 2nd by Kez Cook
          • motion approved - 8 approved, 0 abstained/opposed
    • Update on safety list
      • Extension cords – David Springs is working with contractor
      • Fire extinguishers – Relocated a few (one next to bathroom), signage needed (Mike B), might add one to the metalshop
      • Signage – Might wait for re-arranging laser cutter area. Safety committee working on this.
      • Hazardous fumes – Area policies in work, future updates at the area lead meeting.
      • Children – Area policies in work, future updates at the area lead meeting.
      • Trip hazards – Awareness for members
      • First aid kits – Awareness for members
      • Pest control – Awareness for members, but hey no popcorn in the recycling bin
      • Muscle Strains – Awareness for members
      • Education – Awareness for members
  • Thanks & recognition
    • Thanks to Christian K for cleaning stuff out of furnace closet
    • Thanks David S for dealing with plumbing issues
    • Thanks Shannon Fisher for giving lots of tours
    • Thanks Devin for going crazy on cameras
    • Thanks Joel & Roni for starting on a cool plastics recycling project & winning ICT Soup


New Business

Key Policy

  • David to propose a new aka old key form
    • Proposal from David was to https://drive.google.com/file/d/1LEKEe8Syeo-IyYhHcoEJioKcUT1zm2-_/view?usp=sharing
    • Except strike the line that says “D. Security Officers cannot sign Member Key Applications.”
      • Propose keeping key form to 1 page (front only)
      • Security Officer is currently not allowed to process form if they signed
      • Request allowing any officer to sign regardless if they already signed the form
      • update key policy on wiki
      • questionnaire does not necessarily provide benefit to members?
      • Kip suggests having questionnaire as separate page (possibly with policies on reverse side) and reword iiD to allow security person to also be one of the 6 signatures
    • tabled until May

Security

  • Electric Bus was broken into
    • Batteries were taken from Bus but were found nearby
    • Batteries for Bus are now secured outside of the bus
  • Errors & Omissions policy - David Springs to go get a quote from our insurance on adding this

Programs

  • Should the non-makerspace programs be spun off into separate non-profit organizations? Discussion of what needs to change and added to financial oversight for them to stay on, or we can help them apply for their own status.
  • DevICT looking to become seperate non-profit organization
    • DevICT would have to be under the MakeICT Institute financial umbrella to maintain non-profit status
    • Not much apparent overlap between MakeICT and DevICT
    • DevICT does have their own treasurer
    • DevICT might be able to incorporate as a LLC (Limited Liability Company)
      • Currently considering both options (LLC vs Non-Profit)
    • Still willing to cooperate on events and activities together
      • already seperate checking account for Kansas Linux Festival (KLF)
        • KLF would go under DevICT umbrella if it becomes a 501c3

Authorization policies

  • Logan to propose a revision to allow director/area leads to revise access policies
  • Christian submitted a policy https://docs.google.com/document/d/1eYtUpj89UgcJzo_F7ZzC8qfNRVvdQhYvPkYt8o6EN14/edit
    • added as bullet under access policy
      • gives area leads and director ability to modify access policies
      • need to consult insurance how this would impact liability of leads
    • any board member can vote to repeal policy
    • motion to approve updated access pollcy by LaDeana, 2nd by Malissa
      • insurance currently covers directors, no coverage for leads
      • textiles policy was already approved to work similarly
      • Motion Approved 5 approved, 2 opposed, 1 abstained

Lake Afton Observatory Partnership

  • James Lancaster to write up proposal.
    • @TODO (James, no date): write proposal for partnership with Lake Afton Observatory.

Badge Policy proposal

Board term duration

  • The 1-year term duration was highlighted as an opportunity improvement. Malissa, LaDeana, Rustin and James L to write up proposal.
    • suggestion for 2yr term
    • James - likes idea for continuity on board, but would be a conflict of interest
      • the point of 1yr terms: gives membership more of a chance to provide feedback
    • Mike B - changing terms is trying to solve a problem that is not a problem
    • Jacob - suggests allowing board members to be re-elected for more terms
    • Suggest continuing discussion on admin e-mail

Education Workgroup

Education working group meeting was April 2. 13 attended.

  • Look out for an interest survey of all classes to target which ones we need on regular curriculum
  • Campaign in a few weeks to reach out to teachers on summer break
  • Thank you Christian for automating the "how'd your class go?" survey!

Offsite equipment

Annual meeting planning

  • Based on last years deadlines, proposal is:
    • May 18 call for nominations & questions
    • June 9 deadline for questions
    • June 16 Annual Meeting
    • Help has been requested to setup election stuff
      • Kip has offered to help
    • Recruiting/Nominating Committee - Kip, Curt, Barb, James Seymour

Program Reports

  • Makerspace
  • DevICT
  • Maker Academy/Outreach - Riverfest STEM City tents, Encampment next Saturday
  • Kansas Linux Fest will not be in May, leads are looking at schedule

Committee Reports

Committee signup is at http://bit.ly/makeict11

Committees

  • Finance (David)
    • Where are new building funds allocated?
  • New Building
    • Requirements capture update
  • Membership and Events (LaDeana)
    • Next general meeting is the annual meeting in June
    • Membership report: We have 400 members! (per Wild Apricot)
      • Mar 2018 - 25
      • Feb 2018 - 31
      • Jan 2018 - 54
      • Database change is causing issues with our pull of lapsed members. Christian/LaDeana to work on a report.
  • IT
    • Electronic waivers are happening
  • Security (David S)
  • Scholarships (Kim)
  • Outreach (Barb)
  • Makerfaire (James S)
    • Submit your tables!
  • Fundraising/Donor recognition (Paul M)
  • Communications (James L)
  • Strategic Vision (Malissa)
    • NOMCON June 9-10 Santa Fe New Mexico
  • Special Projects (David)
    • Electric Bus
      • Joel offered to help with bus

New policy approval Kansas offenders list - require board approval to get a key


Decision Summary

    Task Summary

      • motion to adjurn by Malissa, 2nd by Kez
        • 8 approved, 0 opposed/abstained
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