Badge Policy

General Occupancy

• Only members in good standing with valid badge access may enter outside of posted event times
• Guests must be accompanied by badge holding members in accordance with Guest Policy
• All individuals must sign waivers and complete required equipment authorizations
• Sleeping or living on-site is prohibited; short naps are permitted
• The Facilities Committee manages unassigned spaces
• All individuals must visibly wear a MakeICT-issued ID badge

Contractor Access (Service Provider)

• Contractors must be pre-approved by the Board or area specific Committee within 5 calendar days of notice to Board and put on the calendar.
• Site-specific orientation and waiver completion required
• Permissions will reflect contract terms (e.g., hours, equipment, designated areas)
• Badges will be provided to each employee and do not grant individual membership rights
• Temporary badge access may be granted with proper terms and or designation of badge:
  • Through proper permissions and designations of access software.(i.e. if we change the system we don't have to amend the policy as it is set to general.)
  • By majority vote of the Board for up to 90 consecutive days recurring as the Board sees fit.
• Contractors may not bring guests or use equipment outside their service scope
• Contractors who are also members must use their contractor badge when performing contracted work, and member badge for personal visits
• Access may be revoked or suspended by Board or Security
• Badges should be returned upon termination of contract or employment

Special Group Access (Non-Service Provider)

• Special groups will be required to comply with the Guest Policy in accordance with contract

Identification & Badges

• Photo ID badges will be issued upon completing badge access requirements
• Photo ID Badges may be issued to frequent guests, but must be visually distinct, and have the name(s) of the sponsoring member(s) printed on them.
• Replacement badges:
  • Lost badges must be reported to Security Committee immediately
  • Will incur a $5 fee unless waived due to MakeICT fault
  • Require identity verification prior to issuance
  • Are logged in the access audit system
  • Excessive replacements (>2/year) may trigger review

Removal of Individuals

• Individuals told to leave by Board or Security will have access suspended for a minimum of 24 hours or up to 1 month, determined by Security / Board conversation.
  • Majority vote by Board may reinstate access through submission of Badge Request Form.
• Permanent revocation of membership or temporary suspension with an expiration date will be determined by the Board of Directors within 1 month from the date of incident.
  • No refunds will be granted for memberships that have been revoked or access has been suspended, unless the Board makes special exceptions and arrangements.
• Individuals who refuse removal or have been told to leave by Board or Security may be subject to Kansas Statute K.S.A. 21-5808(a)(1)(A)
• Individuals who have been told to leave may be placed on the Do Not Trespass List managed by Security
• Revoked or suspended individuals may only return as guests of Security Officers or Board

Modifications Approved by the board July 17 2025

Previous Badge Policy Approved by the board 19 April 2018

• All members and guests must visibly wear an ID issued by MakeICT while in the makerspace.
  • Members with keys must wear their photo ID badge.
  • Temporary IDs will be issued to guests, event participants, and members who do not have one.
• Photo ID Badges will be issued to members once they have completed the requirements for obtaining a key to the building.
• Photo ID Badges may be issued to members without keys, but must be visually distinct from the keyed member badges
• Photo ID Badges may be issued to frequent guests, but must be visually distinct from member badges, and have the name(s) of the sponsoring member(s) printed on them.