April 19 2018

Roll Call

• Board Members
  • President - Kim Burton
  • Vice President - James Lancaster
  • Treasurer - David Springs
  • Secretary - Rustin Atkeisson
  • At Large Director - LaDeana Dockery
  • At Large Director - Kip Landwehr
  • At Large Director - Malissa Long
  • At Large Director - Kez Cook
  • Immediate Past President - Logan Pajunen (absent)

• Members
  • Jeremiah Burian
  • Zaq Fam
  • Ken Steadman
  • Mike Barushok
  • Romi Worcester
  • Harold Schlechtweg
  • Henry Nelson
  • Jacob Walker
  • Casey WoolFolk
  • Joel Gutierrez

Standing Items

• Treasurer's report
  • 95% of transactions thru paypal
  • every time paypal gets over a few hundred dollars, the money is moved into the main account
  • up 10% in transactions, up 30% in sales
  • TDAmeritrade has gone up .05% since opened
  • need to setup meeting with each area lead to see if funding is appropriate in each area
  • motioned by Kip to approve budget report, 2nd by LaDeana
    • motion approved - 7 approved, 1 Abstained

• Previous minutes
  • Minutes for March posted 4/19
  • Minutes to be reviewed in May
  • Minutes for February also to be reviewed in May

• Safety & security
  • Discussed reactivating key for member
    • Has letters of recommendation
    • suggest allowing membership, but without key privilege
      • could use space as long as member is supervised
    • need to seek legal advice before making a decision or making a policy
      • suggest appropriate funds for legal council
        • see what other holes in access policy we need to cover
    • suggest blasting out e-mails in the future when future policy changes are made
      • will not blast out this policy legal council answer
      • motion to postpone access until legal council comes to an answer and provide maximum budget of $400 by David Springs, 2nd by Kez Cook
        • motion approved - 8 approved, 0 abstained/opposed

• • Update on safety list
    • Extension cords – David Springs is working with contractor
    • Fire extinguishers – Relocated a few (one next to bathroom), signage needed (Mike B), might add one to the metalshop
    • Signage – Might wait for re-arranging laser cutter area. Safety committee working on this.
    • Hazardous fumes – Area policies in work, future updates at the area lead meeting.
    • Children – Area policies in work, future updates at the area lead meeting.
    • Trip hazards – Awareness for members
    • First aid kits – Awareness for members
    • Pest control – Awareness for members, but hey no popcorn in the recycling bin
    • Muscle Strains – Awareness for members
    • Education – Awareness for members

• Thanks & recognition
  • Thanks to Christian K for cleaning stuff out of furnace closet
  • Thanks David S for dealing with plumbing issues
  • Thanks Shannon Fisher for giving lots of tours
  • Thanks Devin for going crazy on cameras
  • Thanks Joel & Roni for starting on a cool plastics recycling project & winning ICT Soup

New Business

Key Policy

• David to propose a new aka old key form
  • Proposal from David was to https://drive.google.com/file/d/1LEKEe8Syeo-IyYhHcoEJioKcUT1zm2-_/view?usp=sharing
  • Except strike the line that says “D. Security Officers cannot sign Member Key Applications.”
    • Propose keeping key form to 1 page (front only)
    • Security Officer is currently not allowed to process form if they signed
    • Request allowing any officer to sign regardless if they already signed the form
    • update key policy on wiki
    • questionnaire does not necessarily provide benefit to members?
    • Kip suggests having questionnaire as separate page (possibly with policies on reverse side) and reword iiD to allow security person to also be one of the 6 signatures
  • tabled until May

Security

• Electric Bus was broken into
  • Batteries were taken from Bus but were found nearby
  • Batteries for Bus are now secured outside of the bus
• Errors & Omissions policy - David Springs to go get a quote from our insurance on adding this

Programs

• Should the non-makerspace programs be spun off into separate non-profit organizations? Discussion of what needs to change and added to financial oversight for them to stay on, or we can help them apply for their own status.
• DevICT looking to become seperate non-profit organization
  • DevICT would have to be under the MakeICT Institute financial umbrella to maintain non-profit status
  • Not much apparent overlap between MakeICT and DevICT
  • DevICT does have their own treasurer
  • DevICT might be able to incorporate as a LLC (Limited Liability Company)
    • Currently considering both options (LLC vs Non-Profit)
  • Still willing to cooperate on events and activities together
    • already seperate checking account for Kansas Linux Festival (KLF)
      • KLF would go under DevICT umbrella if it becomes a 501c3

Authorization policies

• Logan to propose a revision to allow director/area leads to revise access policies
• Christian submitted a policy https://docs.google.com/document/d/1eYtUpj89UgcJzo_F7ZzC8qfNRVvdQhYvPkYt8o6EN14/edit
  • added as bullet under access policy
    • gives area leads and director ability to modify access policies
    • need to consult insurance how this would impact liability of leads
  • any board member can vote to repeal policy
  • motion to approve updated access pollcy by LaDeana, 2nd by Malissa
    • insurance currently covers directors, no coverage for leads
    • textiles policy was already approved to work similarly
    • Motion Approved 5 approved, 2 opposed, 1 abstained

Lake Afton Observatory Partnership

• James Lancaster to write up proposal.
  • @TODO (James, no date): write proposal for partnership with Lake Afton Observatory.

Badge Policy proposal

• Proposed policy: https://docs.google.com/document/d/17DBIAn4IrQ2wPP4Yrj2nQl9Kvay7__cjc_dfSYR-0dM/edit?usp=sharing
  • Policy adds requirement to have MakeICT issued Photo ID
  • Motion to approve badge policy by David Springs, 2nd by LaDeana
    • Motion Approved: 5 approved, 2 opposed, 1 abstained

Board term duration

• The 1-year term duration was highlighted as an opportunity improvement. Malissa, LaDeana, Rustin and James L to write up proposal.
  • suggestion for 2yr term
  • James - likes idea for continuity on board, but would be a conflict of interest
    • the point of 1yr terms: gives membership more of a chance to provide feedback
  • Mike B - changing terms is trying to solve a problem that is not a problem
  • Jacob - suggests allowing board members to be re-elected for more terms
  • Suggest continuing discussion on admin e-mail

Education Workgroup

Education working group meeting was April 2. 13 attended.

• Look out for an interest survey of all classes to target which ones we need on regular curriculum
• Campaign in a few weeks to reach out to teachers on summer break
• Thank you Christian for automating the "how'd your class go?" survey!

Offsite equipment

• Kim to propose a policy: https://docs.google.com/document/d/1rDUfiSMqI_1NaF8PkSVvG4LNUovQU-sOS48Cxg3L7FY/edit?usp=sharing
  • most loaned equipment is now at MakeICT (including kiln from Kiln and well drilling equipment)
  • need to figure out property insurance for any offsite item
  • no current ‘borrow’ policy - will be seperate from this policy
  • Item to return in May meeting

Annual meeting planning

• Based on last years deadlines, proposal is:
  • May 18 call for nominations & questions
  • June 9 deadline for questions
  • June 16 Annual Meeting
  • Help has been requested to setup election stuff
    • Kip has offered to help
  • Recruiting/Nominating Committee - Kip, Curt, Barb, James Seymour

Program Reports

• Makerspace
• DevICT
• Maker Academy/Outreach - Riverfest STEM City tents, Encampment next Saturday
• Kansas Linux Fest will not be in May, leads are looking at schedule

Committee Reports

Committee signup is at http://bit.ly/makeict11

Committees

• Finance (David)
  • Where are new building funds allocated?
• New Building
  • Requirements capture update
• Membership and Events (LaDeana)
  • Next general meeting is the annual meeting in June
  • Membership report: We have 400 members! (per Wild Apricot)
    • Mar 2018 - 25
    • Feb 2018 - 31
    • Jan 2018 - 54
    • Database change is causing issues with our pull of lapsed members. Christian/LaDeana to work on a report.
• IT
  • Electronic waivers are happening
• Security (David S)
• Scholarships (Kim)
• Outreach (Barb)
• Makerfaire (James S)
  • Submit your tables!
• Fundraising/Donor recognition (Paul M)
• Communications (James L)
• Strategic Vision (Malissa)
  • NOMCON June 9-10 Santa Fe New Mexico
• Special Projects (David)
  • Electric Bus
    • Joel offered to help with bus

New policy approval Kansas offenders list - require board approval to get a key

Task Summary

• motion to adjurn by Malissa, 2nd by Kez
  • 8 approved, 0 opposed/abstained