Difference between revisions of "October 19 2023"
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===Members=== | ===Members=== | ||
| + | |||
*Sam Richardson | *Sam Richardson | ||
*David Lin | *David Lin | ||
| Line 26: | Line 27: | ||
===Thanks and Recognition=== | ===Thanks and Recognition=== | ||
| − | * Matthew Cleary, Chris Wirgler, Wes Timmerman, Dave Hanson, Ryan Smeidler, Larry Meeks, LaDeana Dockery, Dean Day, Patrick Hutchison, Gretchen Koch, and Rustin Atkeisson for their efforts to help out and support the Renaissance Faire | + | *Matthew Cleary, Chris Wirgler, Wes Timmerman, Dave Hanson, Ryan Smeidler, Larry Meeks, LaDeana Dockery, Dean Day, Patrick Hutchison, Gretchen Koch, and Rustin Atkeisson for their efforts to help out and support the Renaissance Faire |
| − | * Larry Smith, Sean Sanderfur, Rustin Atkeisson, Lisa Miller, Aaron Rivers for their help with cleaning up the garden | + | *Larry Smith, Sean Sanderfur, Rustin Atkeisson, Lisa Miller, Aaron Rivers for their help with cleaning up the garden |
| − | * LaDeana Dockery, Sam Richardson, Rustin Atkeisson for keeping up with fundraising | + | *LaDeana Dockery, Sam Richardson, Rustin Atkeisson for keeping up with fundraising |
| − | * David Lin for stepping up and helping with Maker Monday | + | *David Lin for stepping up and helping with Maker Monday |
| − | * Aaron Rivers, Wes Timmerman, LaDeana Dockery, Joe Birzer for coordinating with Buckley Roofing as the construction has progressed | + | *Aaron Rivers, Wes Timmerman, LaDeana Dockery, Joe Birzer for coordinating with Buckley Roofing as the construction has progressed |
| − | * Thank you to all the board members for making things happen this past month and stepping up to the challenge AND everything else we forgot to thank people for! | + | *Thank you to all the board members for making things happen this past month and stepping up to the challenge AND everything else we forgot to thank people for! |
==Old Business== | ==Old Business== | ||
| Line 53: | Line 54: | ||
===Maker Market in December=== | ===Maker Market in December=== | ||
| + | |||
*There is a committee of four people actively working to make it happen. | *There is a committee of four people actively working to make it happen. | ||
*The group is definitely in need of guidance. | *The group is definitely in need of guidance. | ||
*Need to get a contract approved for the vendors. | *Need to get a contract approved for the vendors. | ||
*Rustin Atkeisson is willing to help provide guidance to the group. | *Rustin Atkeisson is willing to help provide guidance to the group. | ||
| − | *James suggests amending the indoor contract. | + | *James suggests amending the indoor contract. |
| + | |||
https://docs.google.com/document/d/1-QdbdObIQbu9tNoVbyq0CISCqDpA0tBnHL6SBXOgfts/edit?usp=drive_web&ouid=102437722444065716644 | https://docs.google.com/document/d/1-QdbdObIQbu9tNoVbyq0CISCqDpA0tBnHL6SBXOgfts/edit?usp=drive_web&ouid=102437722444065716644 | ||
Rustin moves to approve the vendor agreement for the second indoor event, contingent on it being updated for the 2023 December Maker Market event. | Rustin moves to approve the vendor agreement for the second indoor event, contingent on it being updated for the 2023 December Maker Market event. | ||
| − | * Mike seconds | + | |
| − | * Mike votes Aye | + | *Mike seconds |
| − | * LaDeana votes Aye | + | *Mike votes Aye |
| − | * Aaron votes Aye | + | *LaDeana votes Aye |
| − | * James votes Yes | + | *Aaron votes Aye |
| − | * Gretchen Koch Aye | + | *James votes Yes |
| − | * Motion passes | + | *Gretchen Koch Aye |
| + | *Motion passes | ||
{{decision|The indoor vendor contract is approved to be used for the Dec. Maker Market.}} | {{decision|The indoor vendor contract is approved to be used for the Dec. Maker Market.}} | ||
| Line 76: | Line 80: | ||
Rustin moves to appoint Dean Day as Member At-Large. | Rustin moves to appoint Dean Day as Member At-Large. | ||
| − | * Aaron seconds | + | |
| − | * Mike votes Yes | + | *Aaron seconds |
| − | * LaDeana votes Yes | + | *Mike votes Yes |
| − | * Aaron votes Aye | + | *LaDeana votes Yes |
| − | * James votes Mmmhmm | + | *Aaron votes Aye |
| − | * Gretchen votes Aye | + | *James votes Mmmhmm |
| + | *Gretchen votes Aye | ||
*Motion passes | *Motion passes | ||
{{decision|Dean Day is appointed Member At-Large.}} | {{decision|Dean Day is appointed Member At-Large.}} | ||
| Line 88: | Line 93: | ||
Aaron moves to appoint Rustin as Treasurer. | Aaron moves to appoint Rustin as Treasurer. | ||
| − | * Mike seconds. | + | |
| − | * Mike votes Yah | + | *Mike seconds. |
| − | * LaDeana votes Sure | + | *Mike votes Yah |
| − | * Aaron votes Yepperoo | + | *LaDeana votes Sure |
| − | * James votes Aye | + | *Aaron votes Yepperoo |
| − | * Gretchen votes Boy howdy sure | + | *James votes Aye |
| − | * Dean votes Yeah huh I like it | + | *Gretchen votes Boy howdy sure |
| + | *Dean votes Yeah huh I like it | ||
*Motion passes | *Motion passes | ||
{{decision|Rustin is appointed Treasurer.}} | {{decision|Rustin is appointed Treasurer.}} | ||
Rustin moves to appoint Mike as President | Rustin moves to appoint Mike as President | ||
| − | * LaDeana seconds | + | |
| − | * Dean votes Yes | + | *LaDeana seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Gretchen votes Yes | + | *James votes Yes |
| − | * Rustin votes Aye | + | *Gretchen votes Yes |
| + | *Rustin votes Aye | ||
*Motion passes | *Motion passes | ||
{{decision|Mike is appointed President.}} | {{decision|Mike is appointed President.}} | ||
Mike moves to appoint Serena Oden-Powers as Member At-Large. | Mike moves to appoint Serena Oden-Powers as Member At-Large. | ||
| − | * Aaron seconds | + | |
| − | * Dean votes Yes | + | *Aaron seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Gretchen votes Yes | + | *James votes Yes |
| − | * Rustin votes Yes | + | *Gretchen votes Yes |
| − | * Motion passes | + | *Rustin votes Yes |
| + | *Motion passes | ||
{{decision|Serena Oden-Powers is appointed Member At-Large.}} | {{decision|Serena Oden-Powers is appointed Member At-Large.}} | ||
| Line 124: | Line 132: | ||
''Executive Session is called for 30 minutes.'' | ''Executive Session is called for 30 minutes.'' | ||
| − | *Two former members have harassed members outside of the space publicly. | + | *Two former members have harassed members outside of the space publicly. |
*Their ability to rejoin or engage in the space should be revoked in perpetuity. | *Their ability to rejoin or engage in the space should be revoked in perpetuity. | ||
| Line 132: | Line 140: | ||
Mike moves that the ban maintain, and the board will not reconsider this matter. This conclusion will be conveyed to the person in question. | Mike moves that the ban maintain, and the board will not reconsider this matter. This conclusion will be conveyed to the person in question. | ||
| − | * Aaron seconds | + | |
| − | * Dean votes Yes | + | *Aaron seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Rustin votes Yes | + | *James votes Yes |
| − | * Serena votes Yes | + | *Rustin votes Yes |
| − | * Gretchen votes Yes | + | *Serena votes Yes |
| − | * Motion | + | *Gretchen votes Yes |
| + | *Motion passes | ||
{{decision|The ban is maintained, and this will be conveyed to the person in question.}} | {{decision|The ban is maintained, and this will be conveyed to the person in question.}} | ||
| Line 146: | Line 155: | ||
Aaron moves that we formally dissolve the DRC. The board will assume the responsibilities of the DRC going forward, per the Code of Conduct. | Aaron moves that we formally dissolve the DRC. The board will assume the responsibilities of the DRC going forward, per the Code of Conduct. | ||
| − | * LaDeana seconds | + | |
| − | * Dean votes Yes | + | *LaDeana seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Rustin votes Rrrrt, yes | + | *James votes Yes |
| − | * Serena votes Abstain | + | *Rustin votes Rrrrt, yes |
| − | * Gretchen votes Yes | + | *Serena votes Abstain |
| − | * Motion passes | + | *Gretchen votes Yes |
| + | *Motion passes | ||
{{decision|The DRC is formally dissolved, and the board will assume its responsibilities going forward, per the Code of Conduct.}} | {{decision|The DRC is formally dissolved, and the board will assume its responsibilities going forward, per the Code of Conduct.}} | ||
| Line 168: | Line 178: | ||
===Approval of Previous Minutes=== | ===Approval of Previous Minutes=== | ||
| − | *9/21/2023: https://wiki.makeict.org/wiki/September_21st_2023 | + | *9/21/2023: https://wiki.makeict.org/wiki/September_21st_2023 |
Mike moves to approve the minutes | Mike moves to approve the minutes | ||
| − | * Rustin seconds | + | |
| − | * Dean votes Yes | + | *Rustin seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Gretchen votes Yes | + | *James votes Yes |
| − | * Rustin votes Yes | + | *Gretchen votes Yes |
| − | * Serena votes Si | + | *Rustin votes Yes |
| − | * Motion passes | + | *Serena votes Si |
| + | *Motion passes | ||
{{decision|Minutes are approved.}} | {{decision|Minutes are approved.}} | ||
| Line 186: | Line 197: | ||
===Forum Moderators as Committee=== | ===Forum Moderators as Committee=== | ||
For the following reasons: | For the following reasons: | ||
| − | *The forum serves as a location for posting official announcements and other member-facing MakeICT content. | + | |
| + | *The forum serves as a location for posting official announcements and other member-facing MakeICT content. | ||
*The forum moderators have authority and power beyond what regular members have. | *The forum moderators have authority and power beyond what regular members have. | ||
| − | *The forum moderators represent MakeICT to an internal and external audience every day. | + | *The forum moderators represent MakeICT to an internal and external audience every day. |
| − | * The forum moderators should be officially designated a standing committee, separate from IT, with the same privileges and requirements that all committees have, according to the Committees policy. | + | *The forum moderators should be officially designated a standing committee, separate from IT, with the same privileges and requirements that all committees have, according to the Committees policy. |
| − | * Aaron proposes that the forum moderators should not be a committee, due to the power they have over other members, and Security, IT, and the DRC should not be committees for the same reason. | + | *Aaron proposes that the forum moderators should not be a committee, due to the power they have over other members, and Security, IT, and the DRC should not be committees for the same reason. |
| − | * This issue is tabled for now due to the need for further discussion and clarification. It will be discussed at the next Breakfast with the Board. Forum moderators will also be notified. | + | *This issue is tabled for now due to the need for further discussion and clarification. It will be discussed at the next Breakfast with the Board. Forum moderators will also be notified. |
===Propane Storage for Jewelry Lab=== | ===Propane Storage for Jewelry Lab=== | ||
| − | * The 20lb propane tanks used in Jewelry are not rated for indoor use. Ideally we need to designate outdoor storage for the tanks and build up the storage area. Other options to propane have been looked at (oxy/acetylene, natural gas) and they are not as ideal. | + | |
| − | * An outdoor cage is possible, and estimated to cost $200-800. It would require pouring a slab and locking the cage, with the lead(s) having exclusive access. Tabled so that Mike can do more research and assess viable options. | + | *The 20lb propane tanks used in Jewelry are not rated for indoor use. Ideally we need to designate outdoor storage for the tanks and build up the storage area. Other options to propane have been looked at (oxy/acetylene, natural gas) and they are not as ideal. |
| − | * The tanks will be removed from the premises in the interim. | + | *An outdoor cage is possible, and estimated to cost $200-800. It would require pouring a slab and locking the cage, with the lead(s) having exclusive access. Tabled so that Mike can do more research and assess viable options. |
| + | *The tanks will be removed from the premises in the interim. | ||
==Gallery: Exhibit of wood carving projects by Ryan Lawrence== | ==Gallery: Exhibit of wood carving projects by Ryan Lawrence== | ||
| + | |||
*The exhibit is proposed to go on display starting on December 4 (the day of Ryan’s MFA defense) and run for 2 weeks afterward, with guests visiting to view it. | *The exhibit is proposed to go on display starting on December 4 (the day of Ryan’s MFA defense) and run for 2 weeks afterward, with guests visiting to view it. | ||
| − | *Would prefer that the two-tone walls be painted a uniform white (satin or eggshell). | + | *Would prefer that the two-tone walls be painted a uniform white (satin or eggshell). |
| − | Mike moves to task Facilities/Gallery /volunteers | + | Mike moves to task Facilities/Gallery/volunteers with painting classroom 4 in an appropriate color. |
| − | * Aaron seconds | + | |
| − | * Dean votes Yes | + | *Aaron seconds |
| − | * LaDeana votes Yes | + | *Dean votes Yes |
| − | * Aaron votes Yes | + | *LaDeana votes Yes |
| − | * James votes Yes | + | *Aaron votes Yes |
| − | * Rustin votes I’ll go with yes | + | *James votes Yes |
| − | * Serena votes Yeah | + | *Rustin votes I’ll go with yes |
| − | * Gretchen votes Yes | + | *Serena votes Yeah |
| − | * Motion passes | + | *Gretchen votes Yes |
| + | *Motion passes | ||
{{decision|Facilities, Gallery, and volunteers will paint classroom 4.}} | {{decision|Facilities, Gallery, and volunteers will paint classroom 4.}} | ||
| − | {{todo|LaDeana or Dean|add Gallery event to calendar| done=no}} | + | {{todo|LaDeana or Dean|what=add Gallery event to calendar| done=no}} |
==Decision Summary== | ==Decision Summary== | ||
Latest revision as of 19:16, 16 November 2023
Contents
AGENDA
Attendance
Board Members
- Rustin Atkeisson, President
- Aaron Rivers, Vice-President
- Gretchen Koch, Secretary
- James Lancaster, At-Large
- LaDeana Dockery, At-Large
- Michael Atherton, At-Large
Members
- Sam Richardson
- David Lin
- Dean Day
- Brad Cozine
- Serena Oden-Powers
- Ryan Lawrence
The regular monthly meeting of the MakeICT board of directors convenes on Thursday, October 19, 2023 at 7:00 pm in the MakeICT building.
Mission Statement
- MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
Thanks and Recognition
- Matthew Cleary, Chris Wirgler, Wes Timmerman, Dave Hanson, Ryan Smeidler, Larry Meeks, LaDeana Dockery, Dean Day, Patrick Hutchison, Gretchen Koch, and Rustin Atkeisson for their efforts to help out and support the Renaissance Faire
- Larry Smith, Sean Sanderfur, Rustin Atkeisson, Lisa Miller, Aaron Rivers for their help with cleaning up the garden
- LaDeana Dockery, Sam Richardson, Rustin Atkeisson for keeping up with fundraising
- David Lin for stepping up and helping with Maker Monday
- Aaron Rivers, Wes Timmerman, LaDeana Dockery, Joe Birzer for coordinating with Buckley Roofing as the construction has progressed
- Thank you to all the board members for making things happen this past month and stepping up to the challenge AND everything else we forgot to thank people for!
Old Business
Roof Funding
- Payment is not due until the construction is complete.
- We need to raise $38,000 to keep from digging into reserves.
- Currently raised:
- $2182 from membership
- $4300 received in grants
- $1900 awarded in additional grants
- $708 pending
- We’re about $29k shy on the fund raising.
- We still have plenty of funds to cover the roof.
- This just means other projects like putting better A/C in the rooms will have to wait.
- Construction started 9/18/2023! (payment is due upon completion of roof)
- Construction is expected to be completed by the beginning of October.
Members are asked to please continue contributing to the roof fund.
Maker Market in December
- There is a committee of four people actively working to make it happen.
- The group is definitely in need of guidance.
- Need to get a contract approved for the vendors.
- Rustin Atkeisson is willing to help provide guidance to the group.
- James suggests amending the indoor contract.
Rustin moves to approve the vendor agreement for the second indoor event, contingent on it being updated for the 2023 December Maker Market event.
- Mike seconds
- Mike votes Aye
- LaDeana votes Aye
- Aaron votes Aye
- James votes Yes
- Gretchen Koch Aye
- Motion passes
@DECISION: The indoor vendor contract is approved to be used for the Dec. Maker Market.
New Business
Board Appointments
Rustin moves to appoint Dean Day as Member At-Large.
- Aaron seconds
- Mike votes Yes
- LaDeana votes Yes
- Aaron votes Aye
- James votes Mmmhmm
- Gretchen votes Aye
- Motion passes
@DECISION: Dean Day is appointed Member At-Large.
Rustin has been tackling both president and treasurer positions, and has chosen to step down as president in pursuit of treasurer duties.
Aaron moves to appoint Rustin as Treasurer.
- Mike seconds.
- Mike votes Yah
- LaDeana votes Sure
- Aaron votes Yepperoo
- James votes Aye
- Gretchen votes Boy howdy sure
- Dean votes Yeah huh I like it
- Motion passes
@DECISION: Rustin is appointed Treasurer.
Rustin moves to appoint Mike as President
- LaDeana seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Gretchen votes Yes
- Rustin votes Aye
- Motion passes
@DECISION: Mike is appointed President.
Mike moves to appoint Serena Oden-Powers as Member At-Large.
- Aaron seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Gretchen votes Yes
- Rustin votes Yes
- Motion passes
@DECISION: Serena Oden-Powers is appointed Member At-Large.
DRC Response Reports
Executive Session is called for 30 minutes.
- Two former members have harassed members outside of the space publicly.
- Their ability to rejoin or engage in the space should be revoked in perpetuity.
@DECISION: The question of revocation is tabled.
Request to have a ban revoked
Mike moves that the ban maintain, and the board will not reconsider this matter. This conclusion will be conveyed to the person in question.
- Aaron seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Rustin votes Yes
- Serena votes Yes
- Gretchen votes Yes
- Motion passes
@DECISION: The ban is maintained, and this will be conveyed to the person in question.
DRC Reorg
Aaron moves that we formally dissolve the DRC. The board will assume the responsibilities of the DRC going forward, per the Code of Conduct.
- LaDeana seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Rustin votes Rrrrt, yes
- Serena votes Abstain
- Gretchen votes Yes
- Motion passes
@DECISION: The DRC is formally dissolved, and the board will assume its responsibilities going forward, per the Code of Conduct.
Treasurer’s Report
Income: $12,500 Utilities insight: $2100 Instructor pay: $800 Shop expenses: $1000 Total expenses: $7500 Cash positive by: $5000 Currently have enough in the bank account to cover the cost of the roof
Approval of Previous Minutes
Mike moves to approve the minutes
- Rustin seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Gretchen votes Yes
- Rustin votes Yes
- Serena votes Si
- Motion passes
@DECISION: Minutes are approved.
Committee Updates
Forum Moderators as Committee
For the following reasons:
- The forum serves as a location for posting official announcements and other member-facing MakeICT content.
- The forum moderators have authority and power beyond what regular members have.
- The forum moderators represent MakeICT to an internal and external audience every day.
- The forum moderators should be officially designated a standing committee, separate from IT, with the same privileges and requirements that all committees have, according to the Committees policy.
- Aaron proposes that the forum moderators should not be a committee, due to the power they have over other members, and Security, IT, and the DRC should not be committees for the same reason.
- This issue is tabled for now due to the need for further discussion and clarification. It will be discussed at the next Breakfast with the Board. Forum moderators will also be notified.
Propane Storage for Jewelry Lab
- The 20lb propane tanks used in Jewelry are not rated for indoor use. Ideally we need to designate outdoor storage for the tanks and build up the storage area. Other options to propane have been looked at (oxy/acetylene, natural gas) and they are not as ideal.
- An outdoor cage is possible, and estimated to cost $200-800. It would require pouring a slab and locking the cage, with the lead(s) having exclusive access. Tabled so that Mike can do more research and assess viable options.
- The tanks will be removed from the premises in the interim.
Gallery: Exhibit of wood carving projects by Ryan Lawrence
- The exhibit is proposed to go on display starting on December 4 (the day of Ryan’s MFA defense) and run for 2 weeks afterward, with guests visiting to view it.
- Would prefer that the two-tone walls be painted a uniform white (satin or eggshell).
Mike moves to task Facilities/Gallery/volunteers with painting classroom 4 in an appropriate color.
- Aaron seconds
- Dean votes Yes
- LaDeana votes Yes
- Aaron votes Yes
- James votes Yes
- Rustin votes I’ll go with yes
- Serena votes Yeah
- Gretchen votes Yes
- Motion passes
@DECISION: Facilities, Gallery, and volunteers will paint classroom 4. @TODO (unassigned, no date): add Gallery event to calendar
