Admin Tools

Security system

Access

• https://security.makeict.org
• Chief Security Officer and delegates

Known issues

• https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Abug

Feature requests

• https://github.com/makeict/electronic-door/issues?q=is%3Aopen+is%3Aissue+label%3Aenhancement

Orientation Sign in

Access

• Direct link
• Administrators, Onboarding team

How to use

• Directions on how to use it

Known issues

• List of known issues

Feature requests

• List of requested features

Event checkin tool

Access

• Direct link
• Administrators, Events team

How to use

• Click the link above and login with your Google account that is a member of one of the groups with access.
• Once you're logged in, give it a minute and it'll load a list of all of the upcoming classes.
• Click on the class you're checking people in for and give it a minute to load the list of registrants.
• When a registrant shows up for the class, click on the big red 'X' button next to their name and it will turn into a green check mark to indicate that they've been checked in.
  • If you accidentally click the wrong name, don't worry; just click it again and it will go back to a red 'X' and un-check them in
• Please make sure that all the registrants are marked as paid and that they all have a waiver filled out.
  • If the checkin tool is showing that the registrant doesn't have a waiver, or that the waiver is an old waiver, have them fill one out.
  • Blank waivers can usually be found at the front of the makerspace, just below the black payment box on the wall, near the foam cutter.
  • Waivers can also be printed off from here.

Known issues

• List of known issues

Feature requests

• Digital/Online Waivers
  • Add a button to the waiver on file box for any member with no waiver or an old waiver that allows a new one to be filled out and then processed.

Event creation tool

Access

• Windows and Linux downloads
• Special, Makerspace Program Director

How to use

• Once you have the application installed on your computer, open it.
  • You will have to log in using your MakeICT.org account.
• Under the heading, there are three choices: Start with a Preset, Copy Existing, and Start from Scratch.
  • Start with Preset allows you to choose from three profiles: Certification, Workshop, and Class.
  • Copy Existing allows you to duplicate one of the last several events that were posted.
  • Start from Scratch gives you a clean, default form.
• If the person requesting to host an event has filled out the Workshop Proposal Form, you should have all the information you need to post the event (with exception of a picture to use for the Facebook event page).
• Now you're ready to enter the basic information.
  • The name of the event should be brief, but informative, and should include the name of the presenter.
    • If the event is generic, like a safety class, the name of the presenter is not necessary.
  • If the location is at MakeICT, put 1500 E. Douglas in the location field.
  • The description of the event can be taken from the Workshop Proposal (Response) form.
    • It should give details about what the attendee should expect to experience at the event.
    • It should also indicate whether they should bring special materials and if they need to be authorized in a certain area.
      • Simply adding "Required authorizations: Woodshop" at the bottom of the description will set a flag in the registration to tell the person they need to attend the safety class first.
  • As they say, timing is everything. Enter the date and time of the event. The RSVP settings dictate the cost for members and non-members.
• Then, in the Cross Posting area, you can un-check any of the media check boxes if you do not want that type of post. Otherwise, hit "Create!" and watch the magic happen!
  • Windows will open, you will need to sign in to Wild Apricot, Facebook, and Meetup, but all the information will be filled out for you.
• When it's done, the windows are left open for you to double check and publish.
  • In the Meetup window, scroll to the bottom and click "Announce".
  • In the calendar window, click on Rooms. ect and choose any rooms or resources that are needed for the event. Then save and close.
  • In the Facebook page, click "Publish".
• Close all windows.
• You're done. Wasn't that easy? :(
  • (Well it's better than the old way.)
• Thanks to Dominic Canare for this really helpful tool!

Known issues

• List of known issues

Feature requests

• List of requested features

Group Copy tool

Access

• Direct link
• Administrators

How to use

• Directions on how to use it

Known issues

• List of known issues

Feature requests

• List of requested features

Makerspace authorizations tool

Access

• Direct Link
• Administrators, Laser-heads

How to use

• Directions on how to use it

Known issues

• List of known issues

Feature requests

• List of requested features

Member audit tools

Access

• Google Sheets
• Directors

How to use

• Directions on how to use it

Known issues

• List of known issues

Feature requests

• List of requested features

Member documentation tool

Access

• Direct link
• Administrators

How to use

• Directions on how to use it

Known issues

• List of known issues

Feature requests

• Undo button
• Option to load attendees from multiple events

Meeting tasks list

Access

• Public link on wiki

How to use

• Wait for it to load. It's slow; be patient.
• Tasks are grouped by meeting date - each date is a link to the meeting minutes

Known issues

• Slow as molasses

Feature requests

• Speed it up

Board decisions list

Access

• Public link on wiki

How to use

• Wait for it to load. It's slow; be patient.
• Decisions are grouped by meeting date - each date is a link to the meeting minutes

Known issues

• Slow as molasses

Feature requests

• Speed it up

Public Photo Album

Access

• Public link

How to use

• Click the link
• Join the folder
• Drag and drop