April 20th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Gary Titus, Treasurer
• Doug Wilson, Secretary
• Sherry Ibrahim, Vice President
• Aaron Rivers, At-Large

Standing Items

• Thanks & Recognition
• Nicolle Reid for her outstanding efforts to cleanup the financial records and make them easier to maintain than before
• Sherry I. and Aaron R. for all their help with coordinating with all the roof estimators
• Sherry I. Kim B. for hanging up the donor wall!
• Kim B. for creating all of the donor wall signs!
• Sherry I, LaDeana D., James L., and Malissa L. for continuing to hunt and apply for more scholarships
• Sherry I, LaDeana, James L, and Malissa for working with USD 259's virtual school students this week
• Jesse Schlenker, Rob DuTeau, Bill Dickey for creating the Garden hoop tunnel
• Jesse S., Rob D., Bill D. and Bee Wherrell for helping fight the bindweed in the Garden, and April Schlenker for daily watering and maintenance
• Rustin for hauling lumber for raised beds, James L for supervising the virtual school kids build raised beds, Bee Wherrell, Bill Dickey and Lesley Kirkland for hard labor breaking up soil and removing concrete from the garden, & Sean Sandefur for building a raised bed
• Bill Youngers for assisting the Master Gardeners with preparing the soil in their plot
• Bill Youngers, LaDeana D., and Gemma Blackburn for cranking out all the make and take items for the renaissance fair

Old Business

Surplus Auction

• Still have stuff waiting to be picked up
• May want to consider making a policy in the near future to cover how we handle auctions in the future

Wild Apricot Price Increase/Extension

• Looks like we were able to get the decreased rate

MakerFair - Exploration Place

• Rustin and Malissa are on the panel
• Sounds like another meeting will be coming up soon (no date picked yet)
• The main ask from Exploration Place was for MakeICT members to come up with interactive projects/learning activities

Election Committee

• Review of election committee
• Call for Nominations

Open Position On Board

• • Jeremy Blackburn is still interested in finishing the term as a member at large
  • Motion?

Roof Funding

• Insurance changed their mind - they are willing to pay for a full removal and replacement of the roof
• We are on our own for additional costs
• Remove and replace means putting 1in insulation back up, if we want thicker insulation, we will have to do some fundraising for it
• Will have to be pretty quick at raising those funds
• Working with estimates from 4 different companies on roof and need to decide which one to go with
  • Estimates are being compared from the following companies: Buckley Roofing, Farha Roofing, New Image Construction
• Coordinating with Insurance and these companies to find a cost effective roof that will last 20+ years as well as handle the Kansas winds

Makerfest Market March 25 (11am-3pm)

• Was packed
• Lost track, but had over 100 attendees
• Sounded like most of the vendors did more than break even
• Have a survey out for vendors to tell us how it went and how we can improve
• Will have another meeting soon to review survey and get the fall and winter makermarkets rolling

New Business

Treasurer’s Report - Gary

• Had a positive income by $5000
• We spent less than anticipated
• All bento cards have been ordered for area leads

Minutes Approval

• Board to review minutes notes from February

March: https://wiki.makeict.org/wiki/March_16th_2023

Open Fundraising Committee Lead Position

• The Fundraising committee is in need of a lead
  • They would need to work directly with several board members given the nature of some of the grants we have run across
  • Position is open to general members of MakeICT
• Jeremy Blackburn has volunteered for the position

New Policies Recommended by Finance

• Bento Card Policy
  • No policy currently exists to cover usage of Bento Cards
  • Link: https://drive.google.com/file/d/1bKCrFlSgbgPTTzovONoo5K-kqMqPt2cB/view?usp=sharing

• Sales Tax on Consumables Policy
  • No policy currently exists to cover tax rates on consumables (we have to report those as sales to the state of KS)
  • Link: https://drive.google.com/file/d/1FAknzbFUlygSCWf5TKInb2UZGzM3GBlZ/view?usp=sharing

• Cash Donation Policy
  • A specific policy for how monetary donations are handled does not currently exist.
  • Link: https://drive.google.com/file/d/1IR8sRJ-O6bDMfxuznWB3UzhTJA8l7uS9/view?usp=sharing

ADAH Committee

• Following people have agreed to be on the Code of Conduct Reports Committee, which will receive and investigate Code of Conduct concerns and report to the Board.
  • June Huie, Michael Atherton, John Nicholas, Gretchen Koch, James Lancaster, Serena Oden-Powers

==Committee Reports==-++

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Saturday May 6th @2:30pm
  • Tuesday May 16th @ 6pm

2023 Board Meetings