July 18th 2024

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AGENDA

Attendance

Board Members

  • Gretchen Koch, President
  • Dean Day, Vice President
  • Paul Shackelford, Secretary
  • Aaron Grindstaff, Treasurer
  • Serena Oden-Powers, At-Large
  • Eric Manda, At-Large
  • Matthew Cleary, At-Large
  • Aaron Norton, At-Large

Members

  • LaDeana Dockery
  • JaiPal Chauhan
  • Joe Birzer
  • Ted McMullen
  • Rustin Atkeisson
  • James Lancaster

Absent

  • Aaron Rivers, Director of Operations

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes on Thursday, July 18 at 7:00 pm in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Quote for today:

“It’s alarming to face the prospect that you might never truly feel as though you know what you’re doing, in work, marriage, parenting, or anything else.

But it’s liberating, too, because it removes a central reason for feeling self-conscious or inhibited about your performance in those domains in the present moment: if the feeling of total authority is never going to arrive, you might as well not wait any longer to give such activities your all—to put bold plans into practice, to stop erring on the side of caution.

It is even more liberating to reflect that everyone else is in the same boat, whether they’re aware of it or not.” ― Oliver Burkeman, Four Thousand Weeks: Time Management for Mortals

Thanks and Recognition

Thanks and recognition go to:

  • James and Steve for putting up cameras
  • Steve Saner, James Lancaster, Rustin Atkeisson, and Gretchen Koch for serving on the Election committee
  • Bill Oden, Tricia Cortes, Serena Oden-Powers, Rustin Atkeisson, and others who ran the annual member meeting event
  • Serena Oden-Powers, Timothy York, and others who donated items to auction at the annual member meeting event
  • Tricia Cortes, Mike Atherton, Rustin Atkeisson, Dean Day, and others who orchestrated the Fourth of July event– on extremely short notice!
  • LaDeana Dockery, who went to the Unity in the Community Rally and set up a table, where she made catapults with some of the kids

Old Business

Communications - Newsletter

The next newsletter will come out on the first of August. Please send blurbs to communications@makeict.org. Guidelines:

  • Be positive and forward-looking with articles.
  • If asked to submit an article, you are allowed to say "No," with the exception of the Pres and VP, who will have to submit make-up articles the following month.
  • Leads and Directors are encouraged to submit articles.
  • Deadlines for submissions are on the 25th of each month.
  • Newsletter will be published on the first of the month.
  • Members are also encouraged to take photos of activities at MakeICT and submit them for the newsletter.
  • Please make sure that photos are properly credited with who is in it and who took it.

First Thursday Board Workshop

The Board Workshop is an opportunity for members of MakeICT to get together and talk about plans and goals for MakeICT in an informal setting, outside of an official board meeting.

Details:

  • Every First Thursday of the month (was second Wednesday of this month due to fourth of July)
  • Workshop to address issues from members 7-8pm
  • Closed executive session as needed for the Board 8-9pm

Area Reports

Director of Operations, Aaron Rivers, provided reports of activities in MakeICT areas via email.

In June MakeICT has continued its trajectory of growth in the offerings available from various areas.

  • The Classrooms committee is looking to expand their ability to aid our different committees and facilitate events. Of particular interest is the creation of a stained glass program by Timothy York. Initial steps are soon to be taken to formalize a new Area centered on these classes.
  • The Facilities committee continues to work on lighting, and took on help from a host of members to replace damaged air conditioning window units.
  • Repairs are a constant in the space, and are paid for from the general budget, Leads should be mindful to mark any repair expenditures as such so that they are not counted against their area funds. Furthermore, anyone who teaches classes is implored to cash their checks promptly, doing so greatly simplifies the work of the treasurer.

Filling the newly-created role of Director of Operations is certainly going to be a learning curve, but I look forward to the challenge. Happy Making! Aaron Rivers MakeICT Director of Operations

New Business

Treasurer’s Report

  • Income: $13,500
  • Utilities insight: $1400
  • Instructor pay: $1100
  • Shop expenses: $ 1300
  • Project Expenses: $11,000 (AC units and security)
  • Other Expenses: $600
  • Total expenses: $25,300
  • Cash negative by: ($11,800)
  • Still working with CPA to file the tax abatement that may be retroactive to more than the start of the year. (got feedback, have a little more work, but so far, sounds good for abating back to 2019)
  • Still working to take care of refinancing the mortgage on the building (have all the paperwork read)
  • Completed Projects
    • None completed in June but do not see much additional spending on AC
  • In Work Projects
    • $330 spent of $1,000 for letterpress (Adam is continuing to work on the letterpress)
    • $3,400 spent of $6,000 from the Collins grant to improve ventilation in the metals shops and wood shops.
    • $9,800 of $10,000 spent on AC repair and replacement (end of project scheduled for Sat 6/22)
    • $1,100 of $2,000 spent on securing AC units (end of project scheduled for Sat 6/22)
    • $500 of 500 spent on security cameras

Reminders:

  • Don’t open windows in a shop if the AC unit is turned on.
  • When leaving a shop:
    • Make sure all windows are closed and locked
    • Make sure no AC units are on
    • Turn off the lights (except if one room’s lights are left on for security reasons)
    • Drain portable units

Approval of Previous Minutes

6/20/2024: https://wiki.makeict.org/wiki/June_20th_2024

Motion: Aaron Norton moves to approve the minutes as written

Seconded by: Aaron Grindstaff

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: 6/20/24 minutes are accepted


Special Meeting 7/13/2024: https://wiki.makeict.org/wiki/July_13th_2024

Motion: Aaron Norton moves to approve the minutes as written

Seconded by: Dean

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: 7/13/24 minutes are accepted

Welcome Area Lead

Gretchen Koch would like to be the Welcome Area Lead, as well as assign management of the Welcome Area to the President’s responsibilities going forward.

Motion: Serena moves to separate the breakroom from the welcome area

Seconded by: Eric

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: Breakroom is now a separate area from the Welcome Area.


Motion: Serena moves to make the welcome area part of the president’s duties

Seconded by: Dean

  • Dean votes: Yes
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: Gretchen is now responsible for the Welcome Area as president.

International Monetary System Credit

  • Ted McMullen has a credit with IMS - which facilitates bartering between businesses
  • Ted to reach out invite IMS contact (Nikki Inlow) to next board workshop (August 1) or breakfast with the board (August 10) to discuss further details

Downtown Rotary Presentation

  • JaiPal talks about upcoming presentation to downtown Rotary Club
  • Approximately 30 minutes, Q&A
  • No date right now, they are looking at filling out their calendar and could be any time 2024-2025

Jewelry Lab Requests a New Vacuum Casting Machine


Motion: Aaron Norton moves to conduct a one-month pledge drive ending on September 1 to fund at least $1,356 of the Kayacast XL Machine.

Seconded by: Serena

  • Dean votes: Abstain
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes *sigh*

Result: Motion passes

@DECISION: One-month pledge drive ending on September 1 to fund at least $1,356 of the Kayacast XL machine.


Motion: Serena moves for MakeICT to purchase a Kayacast XL machine contingent on the pledge drive raising $1,356.

Seconded by: Paul

  • Dean votes: Abstain
  • Paul votes: Yes
  • Aaron G votes: Yes
  • Eric votes: Yes
  • Matthew votes: Yes
  • Aaron N votes: Yes
  • Serena votes: Yes

Result: Motion passes

@DECISION: MakeICT will purchase the Kayacast XL machine contingent on the pledge drive raising $1,356.

Ceramics Sanding Booth

  • Serena raises concern about sanding booth in ceramics and the dust created by it
  • Direction is to talk over with director of operations and area lead
  • Booth was supposed to provide negative pressure with fans; this appears to be non-functional

@TODO (the Board and Director of Operations, next leads meeting): Have a conversation about best practices for area safety with area leads

Decision Summary

    Task Summary

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