December 14 2017

Roll Call

• Board Members
  • President - Kim Burton
  • Vice President - James Lancaster
  • Treasurer - David Springs
  • Secretary - Rustin Atkeisson
  • At Large Director - LaDeana Dockery
  • At Large Director - Kip Landwehr
  • At Large Director - Malissa Long
  • Immediate Past President - Logan Pajunen

• Members
  • Jeremiah Burian
  • Barb Davis
  • Matthew Pogue
  • Tracy Hoover
  • Neal Mabe

Standing Items

• Approve previous minutes
• Treasurer’s Report
  • Finance Committee Report

Program Reports

• Makerspace
  • Front of the space arrangements (Thomas/Christian)
• DevICT
• Maker Academy/Outreach
• Kansas Linux Fest (May)

Committee Reports

Kim updated Contact Information with all committee leads. Committee signup is at http://bit.ly/makeict11

Committees needing leads

Can Kim send out the signup as drafted? Open lead positions

• Need to find better way of communicating committee openings to members
  • May need leads more involved with finding volunteers for committees
  • Committee sign up sheet does not automatically mean someone is elected to that position
  • New committees to include:
    • Special Projects
    • Decluttering
    • New Building Search?
• IT
  • need to start transition plan
• New Building
  • Jens helped find our current member
  • should include area ‘experts’
  • would prefer active members
• Special Projects
  • need to come up with a plan for the electric bus
  • 2017 Special Projects: Meme Cabinet
  • need to look at more collaborative projects
  • to be led by David Springs
• Art (includes consignment)
• Decluttering

Committees With Reports

• Finance (David)
  • each area needs to make sure funds go thru the treasurer
  • need to keep visibility of what money is coming in and what is being spent
  • if areas run into suppliers that don’t accept the MakeICT credit card, we can set up accounts
  • BIG PICTURE: it is all one pot of money
  • need to make sure there is feedback on events, expenses, and payments
  • since the space if fairly filled, we should start looking at taking donations to pay for big ticket and large machines
    • most equipement last year was purchased thru fund raising
  • unless we make more than $25,000 in the year, we do not need to pay sales tax
  • curtains and LED lights have helped cut utility costs in addition to this mild winter
  • need to start sitting money aside for a contingency plan/new location
    • would like to put majority of funds into an interest account
    • would need to have account signed by Pres, Vice Pres, Treasurer, and Secretary
  • Security cameras have been purchased
    • will be used to help document incidents incase someone is injured or something happens to equipment
  • any money that comes in is put in envelopes, scanned, and recorded
  • if an area needs money for repairs/improvements/etc, do not be afraid to approach the treasurer about it
  • BUDGET TO BE APPROVED FOR 2018 IN JANUARY
    • Budget is responsibility of the board
    • @TODO (Kim, no date): review Budget for 2018.
    • @TODO (James, no date): review Budget for 2018.
    • @TODO (Rustin, no date): review Budget for 2018.
    • @TODO (Kip, no date): review Budget for 2018.
    • @TODO (Malissa, no date): review Budget for 2018.
    • @TODO (LaDeana, no date): review Budget for 2018.
    • @TODO (Logan, no date): review Budget for 2018.
    • @TODO (Kez, no date): review Budget for 2018.
• Membership and Events (LaDeana)
  • Science Hack Day February 17-18 (May be replaced with supporting a WSU event - Invent for the Planet?)
  • Next general meeting is March
  • Membership report
• IT
  • Discourse transition plan in work
    • Backups
    • Subdomain and email should match (talk vs forum)
• Security (Matt P)
  • Camera system update ($700 approved last meeting)
    • System has been purchased and tested, to be installed soon
    • Need to discuss with leads the best spot to put cameras
  • ID badge enforcement date

Committees Without Reports

• Scholarships (Kim)
• Outreach (Barb)
• Makerfaire (James S)
• Fundraising/Donor recognition (Paul M)
• Communications (James L)
• Strategic Vision (Malissa)
• IT (Paul H)
• Special Projects (Kip)

New Business

• Strategic planning resources
  • January meeting is the goal. Join area lead + board?
• NOMCON tickets
  • NOMCON June 9-10 Santa Fe New Mexico
• Lake Afton Public Observatory
  • To be reviewed in email then approved at a board meeting
• Spirit partnership
  • Mike H is meeting with them to learn more about the surplus process
• IT Group