November 20 2017

Roll Call

• Board Members
  • President - Kim Burton
  • Vice President - James Lancaster
  • Treasurer - David Springs
  • Secretary - Rustin Atkeisson
  • At Large Director - LaDeana Dockery
  • At Large Director - Kip Landwehr
  • At Large Director - Malissa Long
  • At Large Director - Kez Cook - Absent
  • Immediate Past President - Logan Pajunen -Absent

• Members
  • New guy Zac(k)
  • Christian Kindle
  • Sam Schurter
  • Mike Barushok
  • Tom Bloom
  • Jeremiah Burian
  • Daniel Johnson

Standing Items

• Approve previous minutes - 7 Approved
• Treasurer’s Report
  • Finance Committee Report

Program Reports

• Makerspace
  • Area leads to be determined December 4
  • ERP lab ceiling update ($700 budget approved last month)
    • Progress is being made
  • Ping pong table
    • Was sold, considering a replacement
    • Not sold per process
    • Motion to direct security to revoke key access for minimum 30 days for responsible party, removal from area lead position and committee chair position, with option to regain key thru standard key process
      • Motion 6 approved, 1 abstained
  • Foosball table

Programs without reports

• DevICT
• Maker Academy/Outreach
• Kansas Linux Fest (May)
  • In May

Committee Reports

Kim updated Contact Information with all committee leads. Committee signup is at bit.ly/makeict11

Committees With Reports

• Scholarships (Kim)
  • Met with Tracy Hoover.
  • There will be a $6300 recommended budget next year for Scholarships with intentional publicity of the application.
  • Existing scholarships to be reviewed at the end of the respective terms
  • Scholarship form to be publicized
• Membership and Events (LaDeana)
  • Science Hack Day February 17-18
  • General Meeting December 14
  • Membership report (LaDeana)
• IT
  • Needs a lead. Kim emailed the existing committee members.
  • Discourse transition plan in work
• Security (Matt P)
  • Camera system update ($700 approved last meeting)
  • Security Committee to be approved by Security Lead
• Committee election
  • Terms have not been established
  • Re-election date not specified
• Kip Resigned as Special Projects Committee Lead

Committees Without Reports

• Facilities/Building (Lewis)
• Outreach (Barb)
• Finance (David)
• Makerfaire (James S)
• Fundraising/Donor recognition (Paul M)
• Communications (James L)
• Strategic Vision (Malissa)
• IT (Paul H)
• Special Projects (Kip)

New Business

• December 14th Regular Meeting
  • Potluck
  • Gift Exchange
  • Safety standdown
• Strategic planning resources
  • January meeting is the goal. Join area lead + board?
• NOMCON tickets
  • NOMCON 2018: June 9-10 Santa Fe New Mexico
  • Motion to have board approve who gets the 5 tickets to the 2018 NOMCON (will not cover travel expenses). Motion Passes: 7 Approved
• ‘Thanks You’s for non-profits
  • to be things made from MakeICT
• Lake Afton Public Observatory
  • James Lancaster to write up a proposal
    • Unofficially, this is the outline, but I haven't seen their director recently to confirm it:
      • MakeICT:
        • Help with displays, using Shopbot and electronics.
        • Possibly help with dome (Ideally that's under way)
        • Print yearly passes (Current ones are paper, and we have a card printer.)
      • LAPO:
        • Open for MakeICT members periodically
      • Both:
        • Classes that can be co-branded, and held at some locations
          • Telescope operation classes
          • Astrophotography classes
          • Telescope making workshop
        • Publicize events related to Astronomy and LAPO and MakeICT
          • Example: Jan 30th there is a lunar eclipse.
• Spirit partnership
  • Mike H is meeting with them to learn more about the surplus process
• Artist studios
  • Are they doing their job, in showing makers making art?
  • Seem to be used only for storage in direct contradiction from the rental agreement
  • Using significant space for only individual members
    • Is that the best use of the space?
    • Other items that could go there: UV printer, Laser cutter, Work Stations PCs in classroom, Printers in classroom
      • Is there a list of non-functioning equipment around the makerspace? (3d printers)
• Gift cards
  • New page at Membership > Gift Memberships (http://makeict.org/gift-memberships/)
  • Need printed gift cards
• IT Group
  • Formalize as policy the practice, similar to security, namely:
    • IT group members are authorized to restrict any access to any MakeICT electronic/computer resources at their discretion. If this is done, the board will be notified. If you feel this is in error, you may email it@makeict.org with a request for review, or contact the MakeICT board of directors at directors@makeict.org. - to be brought back in December
  • Question about new members, does the board also want to approve nominees as well as the IT group itself? (The access means that people should be trusted at least as much as security, and have technical ability to make sure they don't screw something up.)
• Area Lead groupings
  • Do we want a facilities lead, or having it broken into individual areas?
  • Do we want to have a CNC lead or have those be under the areas? (likely as assistant leads)
  • Any others?
• Area re-arrangements
  • Often discussed is moving consignment together with the gallery.
  • Others include the above studios.
• Budget process clarification
  • Budget approved should be operations primarily, or include capital purchases (not that we can get much more in the space...)
• Garage sale raised ~$500
  • add proceeds to art auction (list from Sept 11 leads meeting)
  • add proceeds from ‘Keepers’ Art pieces to Art Auction
  • Motion to add funds from Garage sale, Keepers, and any other fundraising committee activities to go to the list from Sept 11 Area lead meeting. Motion Passes: 5 approved, 2 Opposed