Board Meeting 2021-10-21

AGENDA

Attendance

Board Members

Absent:

• Jai Chauhan, President
• Rustin Atkeisson, Vice-President
• James Lancaster, Secretary
• Anna DiSalvo, At-Large
• David Hanson, At-Large
• Doug Wilson, At-Large
• Beverly Schellenger, Treasurer
• Aaron Rivers, At-Large

Standing Items

• Thanks & Recognition
  • Christian for helping fix a Badge - Security

Old Business

COVID Mask Policy Discussion / Update - All

• Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”

Pursuing Nomcon conference in Wichita - Malissa

• Last meeting: Will establish an ad-hoc committee at membership meeting later in the month assuming they are.
  • Wasn't done at membership meeting

Inventory policies - Jai

• As it wasn't voted on, and was tabled, bringing back up the proposed changes.
• https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
• David couldn’t access the file.
• Jai suggests tabling it until October.
• For prior discussion: https://wiki.makeict.org/wiki/December_17_2020
• The policies were discussed, and was said to be revised and brought back it was not following December.

@todo board review the above, tabled until next meeting.

Committee Leads - James

• Per policy Committees https://wiki.makeict.org/wiki/Committees should vote on recommendations to the board for this meeting.
• To quote from the policy: "Each Committee shall select by vote a recommended Committee Chairperson and shall vote for a Committee Chairperson prior to the September Board Meeting each year, so that the recommendation may be presented to the Board. The Board shall appoint the Chairperson for each Committee, taking into consideration the recommendation of the Committee."
• At last meeting, the following was approved: For this year, this be delayed a month, and that be done at committee meetings before the October board meeting, result submitted by the 19th, (along with signups in cases of no meeting/no lead) and committee leads appointed at the next meeting instead of this one, leaving all existing leads as is until then.

New Business

Request for using the space - Brian

• Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
• Would Make ICT consider allowing the United Way and Vita volunteers to use an open classroom a couple of days a week to provide this service to the neighborhood? It’s still early for a decision on whether this location is desirable or needed but I thought I would ask for the boards preliminary consideration only. If selected and offered, the room would be needed from about Feb 1 thru about April 15 2022. Downsides could be parking, snow, access, janitorial issues, security. Upsides could be PR and added membership and being a good neighbor. Offered for brainstorming only at this point. Thanks.

Committee Reports

Classroom Management Committee - LaDeana Dockery

• Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)

Communications (and Wikibrarian) - Malissa Long

• Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
  • Requests:
  • https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3

Events Committee - X

• See above (Classroom Management Committee)

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30

Forge Committee - James Seymour/Mike Atherton

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
• Last meeting 1 October 2021
  • Very quick meeting, mostly just decided when to do the fundraising grant application meeting

Garden - Aaron Rivers

• Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
• The Garden Committee is proposing the Sean Sandefur be adopted as the new Garden Committee Chair
• We are brainstorming fundraising efforts
• Are working to finalize rules for rental plots and garden etiquette
• Would like to ask permission to install a fire pit
• Are still cooking out on Maker Mondays
• would like to install a more permanent power supply for the awning as the extension cord was completely shredded

IT - Tom Bloom

• Didn’t meet.

Inventory - Anna DiSalvo/Wallis Mead

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
• Last meeting 13 October 2021
  • Waiting on feedback from the board meeting for the policies
  • Confusion over dates and such for Committee Open House.
  • Committee voted to recommend Anna continue to be chairperson.
  • Possible suggestion to changes for committees as a whole, possibly not having meetings, but either an email list or a semi-open (to membership) forum.
    • This is not yet a request, and would need to change the policy via the board.
  • Room 4 cleanup will be worked on, but probably after (depending on date) the open house.)

Membership (and Community Outreach) - Paula Pankratz/Steve Owens

Membership as of 2021-10-21: 414 (including 2 donors)

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• Per July decision will be handled by Finance.

Security (and Safety) - Ken Steadman/David Springs

• Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
• Last meeting 9/27
  • Discussed alarm and camera expansions, assigned orientation coverage.

Special Projects (and Makerfaire) - x

• See Events

Past Events

• 'Membership meeting'
  • Sept 30th
• Wichita Festival for the Arts
  • Sept 18th
• Ren Faire
  • Sept 25-26th
• National Drive Electric Week ICT
  • Oct 2nd

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays
• Member Orientation

• ECO Fest
  • Has been postponed to May 1st, 2022