April 20th 2023
From MakeICT Wiki
Contents
AGENDA
Attendance
Board Members
- Rustin Atkeisson, President
- James Lancaster, At-Large
- LaDeana Dockery, At-Large
- Gary Titus, Treasurer
- Doug Wilson, Secretary
- Sherry Ibrahim, Vice President
- Aaron Rivers, At-Large
Absent
Members
Standing Items
- Thanks & Recognition
- Nicolle Reid for her outstanding efforts to cleanup the financial records and make them easier to maintain than before
- Sherry I. and Aaron R. for all their help with coordinating with all the roof estimators
- Sherry I. Kim B. for hanging up the donor wall!
- Kim B. for creating all of the donor wall signs!
- Sherry I, LaDeana D., James L., and Malissa L. for continuing to hunt and apply for more scholarships
- Sherry I, LaDeana, James L, and Malissa for working with USD 259's virtual school students this week
- Jesse Schlenker, Rob DuTeau, Bill Dickey for creating the Garden hoop tunnel
- Jesse S., Rob D., Bill D. and Bee Wherrell for helping fight the bindweed in the Garden, and April Schlenker for daily watering and maintenance
- Rustin for hauling lumber for raised beds, James L for supervising the virtual school kids build raised beds, Bee Wherrell, Bill Dickey and Lesley Kirkland for hard labor breaking up soil and removing concrete from the garden, & Sean Sandefur for building a raised bed
- Bill Youngers for assisting the Master Gardeners with preparing the soil in their plot
- Bill Youngers, LaDeana D., and Gemma Blackburn for cranking out all the make and take items for the renaissance fair
Old Business
Surplus Auction
- Still have stuff waiting to be picked up
- May want to consider making a policy in the near future to cover how we handle auctions in the future
Wild Apricot Price Increase/Extension
- Looks like we were able to get the decreased rate
MakerFair - Exploration Place
- Rustin and Malissa are on the panel
- Sounds like another meeting will be coming up soon (no date picked yet)
- The main ask from Exploration Place was for MakeICT members to come up with interactive projects/learning activities
Election Committee
- Review of election committee
- Call for Nominations
Open Position On Board
- Jeremy Blackburn is still interested in finishing the term as a member at large
- Motion?
Roof Funding
- Insurance changed their mind - they are willing to pay for a full removal and replacement of the roof
- We are on our own for additional costs
- Remove and replace means putting 1in insulation back up, if we want thicker insulation, we will have to do some fundraising for it
- Will have to be pretty quick at raising those funds
- Working with estimates from 4 different companies on roof and need to decide which one to go with
- Estimates are being compared from the following companies: Buckley Roofing, Farha Roofing, New Image Construction
- Coordinating with Insurance and these companies to find a cost effective roof that will last 20+ years as well as handle the Kansas winds
Makerfest Market March 25 (11am-3pm)
- Was packed
- Lost track, but had over 100 attendees
- Sounded like most of the vendors did more than break even
- Have a survey out for vendors to tell us how it went and how we can improve
- Will have another meeting soon to review survey and get the fall and winter makermarkets rolling
New Business
Treasurer’s Report - Gary
- Had a positive income by $5000
- We spent less than anticipated
- All bento cards have been ordered for area leads
Minutes Approval
- Board to review minutes notes from February
March: https://wiki.makeict.org/wiki/March_16th_2023
Open Fundraising Committee Lead Position
- The Fundraising committee is in need of a lead
- They would need to work directly with several board members given the nature of some of the grants we have run across
- Position is open to general members of MakeICT
- Jeremy Blackburn has volunteered for the position
New Policies Recommended by Finance
- Bento Card Policy
- No policy currently exists to cover usage of Bento Cards
- Link: https://drive.google.com/file/d/1bKCrFlSgbgPTTzovONoo5K-kqMqPt2cB/view?usp=sharing
- Sales Tax on Consumables Policy
- No policy currently exists to cover tax rates on consumables (we have to report those as sales to the state of KS)
- Link: https://drive.google.com/file/d/1FAknzbFUlygSCWf5TKInb2UZGzM3GBlZ/view?usp=sharing
- Cash Donation Policy
- A specific policy for how monetary donations are handled does not currently exist.
- Link: https://drive.google.com/file/d/1IR8sRJ-O6bDMfxuznWB3UzhTJA8l7uS9/view?usp=sharing
ADAH Committee
- Following people have agreed to be on the Code of Conduct Reports Committee, which will receive and investigate Code of Conduct concerns and report to the Board.
- June Huie, Michael Atherton, John Nicholas, Gretchen Koch, James Lancaster, Serena Oden-Powers
==Committee Reports==-++
Upcoming Events
- Maker Monday
- 2nd and 4th Mondays
- Member Orientation
- Saturday May 6th @2:30pm
- Tuesday May 16th @ 6pm
2023 Board Meetings