Board Meeting 2020-12-17

AGENDA

Roll Call

Board Members

• x JaiPal Chauhan, President
• x Paula Pankratz, Vice-President
• x Patrick Hutchison, Secretary
• x Scott Sullivan, At Large
• x Terrence Laurendine, At Large
• x Tom Bloom, At Large
• x Doug Wilson, At Large
• x David Springs, Immediate Past President

Empty Board Seats

• Treasurer

Members

• Rustin Atkeisson - will be absent
• Malissa Long - will be absent
• x

Standing Items

• Thanks & Recognition

New Business

• Treasurer’s Report

• Treasurer Replacement
  • Need motion and vote to approve resolutions to remove Kate Goad from bank accounts.

• Membership
  • Currently at XXX active members, not including new members from Indiegogo.
  • 276 at the November meeting.

• Move to Wild Apricot Integrated Pay System
  • Propose move to fully integrate with Wild Apricot and move our PayPal billing system over to WA's Automatic Payment Portal. Engage New Path Consulting for $199 so as not to cancel any existing recurring payments, thereby making the transition seamless.
  • Arguments for: Savings of $360 a year. Removing conflict between WA and PayPal. WA offers automatic money sweeps.
  • If declined, an Ad Hoc committee must be formed to find a replacement software for WA by the end of January.

• COVID Policy for Handling Positive Tests
  • A COVID policy should be put in place to handle positive's in the space with a clear understanding of how to proceed after notification. Policy needs to establish:
    • Who should be notified and by what method.
    • Should keys of possible exposures and positives be turned off until 5 days have passed and a subsequent negative test can be produced?

• Building Renovation Update
  • Heating - The heat is on and so far the policy is to keep the thermostats at 60 when we're not using the rooms and up to whatever we're comfortable with when we are.
  • Plumbing - We still need to connect the circulating pump and fix the pinhole leak in the West chase but otherwise it's complete.
  • Electrical - Is on it's way to being complete. Wire has been run to all of the boxes and now it's just a matter of completing the box caps and inspection.
  • Classroom 1 - The floors have been cleaned and are awaiting a coat of sealer.
  • Ongoing Work - Painting the west hall and if we can painting the shops.

• Quarterly Membership Meeting

• New Areas / Create or Acknowledge Per Committee Policy (link to committee policy)
  • Lounge / Breakroom
  • Welcome Center / Consignment Area
  • Others?

• 2021 Budget (link to 2019 - effectively 2020)
  • Requests from Areas:
    • Ceramics - Patrick Hutchison
      • $1,000 (Prior Year $2,100)
      • Link to spreadsheet
    • Electronics/Rapid Prototyping - James Seymour
      • $x (Prior Year $500)
    • Fab Lab - Steve Saner
      • $1,500 (Prior Year $2,500)
      • Link to document
    • Gallery - x
      • $x (Prior Year $250)
    • Jewelry - Luke Swearingen
      • $1,500 (Prior Year $1,000)
      • Link to document
    • Metalshop - Rustin Atkeisson
      • $1,718 (Prior Year $2,800)
      • Link to spreadsheet
    • Printmaking - Marc Lujan
      • $926 (Prior Year $1,500)
      • Link to spreadsheet
    • Textiles - Malissa Long
      • $650 (Prior Year $600)
      • I just want a supply budget for textiles at this time. I’d be happy with just carrying over what is on my Bento card or $650 for the year, which has been my budget for the past 2 years. I only plan on Making the 2 additional ironing tables which can be done for less than $100, getting casters for the big table, and magnetic chalkboard paint to redo one of the chalkboard walls. I may need to replace one of our basic machines which is less than $200.
    • Woodshop - Doug Wilson
      • $x (Prior Year $3,500)
  • Requests from Committees:
    • Facilities - X
      • $x (Prior Year $2,000)
    • Inventory Committee - Anna DiSalvo
      • $1,000 (NEW)
    • Classroom Committee - LaDeana Dockery
      • $3,030 (NEW)
      • Link to spreadsheet

• 2021 Area Leads Appointment
  • Ceramics
  • Electronics/Rapid Prototyping
  • Fab Lab
  • Gallery
  • Jewelry
  • Metalshop
  • Printmaking
  • Textiles
  • Woodshop
  • Other areas as necessary / approved per above

• Inventory Committee Proposed Policy Changes and New Documents
  • Link to proposal
  • Proposed changes to the following:
    • Property Removal Policy
    • Tool Loans to MakeICT Policy
    • Donations and Hackables Policy
    • Area Leads Policy
  • Proposed new documents:
    • Internal Equipment Reservation Form
    • Sale/Disposal Receipt
    • Equipment Donation Receipt
    • Equipment Loan Agreement Form
    • Equipment Loan from MakeITC Agreement Form
    • Consignment Agreement Form
    • Purchase Request Form

Committee Reports

Awards Committee - Kim Burton

• none

Scholarships - Kim Burton

• none

Special Projects (and Makerfaire) - Nicole Kirkhart

• none

Upcoming Events

• ReMakeICT Tuesday work nights at Booth
  • Every Tuesday from 6:00PM - 9:00PM