December 15th 2022

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Sherry Ibrahim, Vice President
• Ethan Doak, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Doug Wilson, At-Large
• Gary Titus, Treasurer

Absent: Aaron Rivers, At-Large

Members

Steve Owens

Dean Day

Gaye Caine

Patrick Hutchison

Ben Rogers

Jay Christensen

Standing Items

• Thanks & Recognition
  • Everyone that helped setup, clean, and/or ran founders day. Malissa Long for obtaining proclamations from the city and county, coordinating vendors, and helping with social media. Ben Rogers for contacting all of the news outlets and obtaining donated spots from KMUW and an interview on KAKE.  Tour guides Ben Rogers and Patrick Hutchison.  Michael Atherton, Rustin Atkeisson, Steve Sanar and James Seymour for assisting with tours of their Areas.  Member vendors

Old Business

Area/Committee Name Alignment

• Need to clarify or propose a policy that makes it clear about what is an Area and what is a Committee
  • https://docs.google.com/document/d/1tIrqZS-qJ04CzB1hAtBQevOXivdFH7RNngvytbVb_64/edit
  • Doug moves we adopt the policy as is, and remove/modify obsoleted policies
  • LaDeana Seconds
  • Motion carries. 5 yes, 1 no, 1 not voting (president)

Collecting Demographic information

• Demographics survey has been sent out and has over 100 replies
• LaDeana needs a number of our budget for the grant this information needs. The Finance Committee will meet on Monday and they will create this

Wichita Virtual School (USD 259) Education Imagine Academy

• We received a budget and a plan from USD 259. Work is still being done.
• They will be here starting January 17th, 18th, and 19th. Noon - 2 pm.
• LaDeana, James, Malissa, and Sherry will all be helping.
• They will bring 1 adult per 5 children, so lots of additional help.
• Further help may be required if authorization is needed in areas the above people are not authorized in.
• For now at least, the students and teachers will be guests of some of the 4 MakeICT Members mentioned above, depending on who is able to help on a specific day.
• Some consideration needs to be given to a cancellation policy if one of the 4 MakeICT Members above are unable to make one day.

Founders Day

• Was pretty successful
  • Mayor of Wichita came by and proclaimed December 3rd as the MakeICT Founders Day
  • Both room 3 and room 4 were packed with vendors
  • Had multiple tours with more than 10 people
  • Make and takes were not super popular but still had decent engagement
  • The afterparty had a nice chill vibe between the live music, DJ, good food, and two rooms full of relaxed members
  • Some more volunteer coordination could be good, some volunteers showed up to help and there weren’t super clear roles assigned.
  • Some other feedback was mentioned as far as things we could’ve done better.
  • A post mortem meeting would be great to go over those things, and log them on the wiki

COVID Mask Policy Discussion / Update - All

• Prior meetings:
• MakeICT has no requirement to wear masks. However, MakeICT reserves the right to require mask wearing during indoor scheduled group activities at the discretion of the activity organizer with advance notice.
  • Per: (Checked December 7) https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
    • Low
    • In Sedgwick County, Kansas, community level is low.
      • If you are at high risk for severe illness, talk to your healthcare provider about whether you need to wear a mask and take other precautions
      • Stay up to date with COVID-19 vaccines
      • Get tested if you have symptoms
  • Johns Hopkins tracker
    • https://gisanddata.maps.arcgis.com/apps/dashboards/bda7594740fd40299423467b48e9ecf6
  • Sedgwick County

https://storymaps.arcgis.com/stories/1b8b3236a1d64a20814110b639514cf8

New Business

Treasurer’s Report - Gary

• Status on migrating quickbooks to the newest (online) version

2023 Budget Review

• Area leads submitted their budgets for 2023
• Gary and James have been working to integrate those budgets into an overall budget for the space

November Minutes Approval

• Board to review minutes notes

https://wiki.makeict.org/wiki/November_17th_2022

• Motion

Security Chairperson

• David Springs has stepped down to spend more time with his family and focus on his business
• Rustin Atkeisson has been trained up to help process memberships and create badges
• Need to appoint an official chairperson for Security
• Motion

Code of Conduct Policy Revision

Member Privacy/Reporting: Current code of conduct: " We will respect confidentiality requests for the purpose of protecting victims of abuse. At our discretion, we may publicly name a person about whom we’ve received harassment complaints, or privately warn third parties about them, if we believe that doing so will increase the safety of MakeICT members or the general public. We will not name harassment victims without their affirmative consent."

Suggested Amendment:

Was:

...At our discretion, we may publicly name a person about whom we’ve received harassment complaints, or privately warn third parties about them,...

Will Be:

...Investigations will be kept as confidential as possible. At our discretion, the results of substantiated investigations may be made public...

...Nothing in this section precludes contacting the police or other legal authorities when indicated. ...

• Motion

Mt. Vernon Signage

• A sign company will need to make the portion of the sign that says ‘MakeICT’ as well as take care of the permitting
• A bonded company will need to print the sign and submit the permit
• MakeICT can do everything else (build the monument, decide on the sign's size)
• We can make the monument that the sign sits on
• Need designs and to figure out budget
  

Area Lead Appointment

• The current people have spoken up and said they are willing to be area leads at this point
• Woodshop - Jesse Schlenker
• Metalshop - Rustin Atkeisson
• Screenprinting - Doug Wilson
• Ceramics - Gaye Caine
• Fablab - David Miller
• Electronics lab - James Seymour
• Print Shop/Letterpress - David Springs
• Visual Arts - Kim Nguyen
• Textiles - Scott Sullivan
• Gallery - Dean Day
• Garden Area - Sean Sandefur
• Jewelry - Michael Atherton

Surplus Auction

• Working with a 3rd party to sell off some of the stuff that was stored without purpose in room 4.
• Waiting on details like commission rate and other limitations to doing the auction
• Taxes will be considered and taken care of
• Current list being considered:
  • 50 of the 100 black cloth covered chairs
  • 8 of the 16 yellow folding school benches
  • 2x 72 circuit square D electrical boxes
  • Rex 3 phase spot welder (from hot metal shop)
  • An A/V Cart
  • New 180k BTU tankless water heater
  • 4 1/2 ton A/C and furnace
  • Choir 10ft tall stage panels
  • 2 small podiums (4ft x 4ft, and 4ft x 6ft I think)

2023 Board Meetings and Quarterly Meetings

• Normal Board Meetings
  • Thursday January 19th
  • Thursday February 16th
  • Thursday March 16th
  • Thursday April 20th
  • Thursday May 18th
  • Thursday June 15th

• Quarterly Meeting
  • Sunday December 18th
  • Sunday March 19th

• Annual Meeting
  • Sunday June 18th

Committee Reports

Communications - Sherry Ibrahim

• Meetings:
  • Recurring: 4th Wednesday @ 8pm primarily online, except November’s will be the week after Thanksgiving

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Joe Birzer

• On Calendar Tuesday 6:30

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

Letterpress - David Springs

• Started having classes

Garden - Sean Sandefur

• next meeting Dec 11, 2022 at 10AM
• winter peas are growing in 3 communal beds thanks to Kim Burton’s middle school volunteers

IT - Tom Bloom

• Next meeting ?

Inventory - Ben Rogers

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
• Ceramics has already completed their area inventory update

Membership (and Community Outreach) -

Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors) Membership as of 2022-08-18: 456 (plus 2 donors) Membership as of 2022-09-18: 445 (plus 2 donors) Membership as of 2022-10-22: 452 (plus 2 donors) Membership as of 2022-11-17: 448 (plus 2 donors)

• next meeting Monday January

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Security (and Safety) - Rustin Atkeisson

• are working on a proposal to update and upgrade the security cameras

Special Projects (and Makerfaire) - x

• See events

Welcome Center - Ben

Next meeting not on calendar: When?

• As per committee policy: No meeting for a while, will need to be reviewed 1 months/meetings from now.

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Breakfast with the board
• January 14th 2023
• 9am

• Member Orientation
  • Saturday December 10th @2:30pm
  • Tuesday December 20th @ 6pm

2023 Board Meetings