August 20th 2026

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AGENDA

Opening and Mission Statement

  • The regular monthly meeting of the MakeICT board of directors convenes in the MakeICT building.
  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

  • President: Andy Tannahill
  • Vice President: Stephan Reckers
  • Secretary: Paul Shackelford
  • Director at Large: Randy Reynard
  • Director at Large: John Vishnefske
  • Treasurer: Aaron Grindstaff


Absent:

  • Director at Large: Joslin Laskey
  • Director at Large: Analicia Lopez

Members:

  • Jaipal Chauhan
  • LaDeana Dockery
  • Liam Blakely
  • John Cummings
  • Justin Selby
  • Kevin Delaughder
  • Rustin Atkeisson
  • Dean Day

Standing Items

(Items that are standardized as part of every board meeting)


First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

  • This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
  • This is also not an "anything goes" environment. Be respectful of others in the discussion.
  • The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.


Reminders

When leaving an area:

  • Make sure all windows are closed and locked
  • Turn off the lights (except if one room’s lights are left on for security reasons)
  • Turn off AC


Area Updates

Ceramics

  • Everything going good
  • Catching up on firings

Electronics

  • ATM is gone
  • Items are up for auction

FabLab

  • Working on resin and FDM printers

Gallery

  • Farble this evening (8/6)

Garden

  • Restarting newsletter
  • Got 30 lbs of produce

Jewelry

  • Had 9 folks show up for intro class

Metalshop

  • Continuing work on the Bridgeport

Radio

  • Grant declined, got some feedback

Stained Glass

  • Finished advanced class, expect next one of those end of 2027
  • Intro class in September

Classroom

  • How to teach a class soon

Events

  • August - Tulsa Makerfaire
  • Renaissance Faire
  • December Maker Market

IT

  • Struggling with server room AC


Treasurer’s Report

  • Brought in: $19000
  • Spent: $10600
  • Utilities: $2500
  • Areas: $1700
  • Instructors: $880
  • Backend expenses: $4,200
  • Pex: $1,500


Approval of Previous Minutes

July 16th 2026 Board Meeting

Motion: Stephan moves to approve the previous meeting minutes.

Seconded by: Randy

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay

Result: Motion passes.

@DECISION: July minutes are approved.

New Business

Electronics Budget

  • Requesting $450 for the budget (for the remainder of 2026). Currently $0 for 2026


Motion: Andy moves we approve the budget for $450.

Seconded by: Randy

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay


Result: Motion passes.

@DECISION: Electronics budget of $450 for the remainder of the year is approved.


Improved Airflow at MakeICT


Motion: Randy moves to approve a budget not to exceed $3,000 for the project.

Seconded by: Andy

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay


Result: Motion passes.

@DECISION: Airflow project approved.


Winter Market Contract


Motion: Stephan moves we approve the vendor agreement.

Seconded by: Paul

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Abstain
  • Randy votes: Yay
  • John votes: Yay


Result: Motion passes.

@DECISION: Winter Maker Market contract approved.


Server Room AC

  • We received five bids
  • No, we can’t cool off the hallway with this AC
  • What if we move everything to the cloud?
    • we could move the head in that event, should have 35’ to play with


Motion: Paul moves we approve the combined bid from J Frye Enterprises, Decker Electric, and Buckley Roofing with the alternate option of the 2 ton unit and a not to exceed of $10,400.

Seconded by: Randy

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Abstain
  • Randy votes: Yay
  • John votes: Abstain


Result: Motion passes.

@DECISION: Approval of server room AC project with a NTE of $10,400.


Rec Room (Breakroom) Budget

We need:

  • A salt shaker ($1-2)
  • Paper plates ($10-15). They’re running out fast.
  • 2 produce/party bowls ($2-10 each). Ours are badly cracked and falling apart.
  • A 3-step folding stepladder. ($45-70) I had Adam Denton in here and even he (6’7") can’t reach to the backs of the top shelves in the kitchen. I can’t see into them let alone reach them myself.
  • We deferred the idea of finishing the trolley so the convection oven could be put on it - facilities does not want it next to the air conditioner.


Motion: Andy moves we add $100 to the breakroom budget.

Seconded by: Stephan

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay


Result: Motion passes.

@DECISION: Breakroom has $100 in their budget now.


Removal of Analicia as Board Member

  • She has not attended any board meetings, workshops, etc. since being elected. We have also not been successful in other contact methods - email, phone.
  • Bylaws require ¾ of the board to petition, we have circulated a petition and it has been agreed to by Stephan, Paul, Aaron, John, Randy and Andy. Therefore, she has been removed as a board member at-large


New Board Member

  • We have an opening as of two minutes ago
  • Kevin Delaughder has volunteered to take the role.

Motion: Paul moves to accept Kevin Delaughder as a board member at large.

Seconded by: Stephan

  • Stephan votes: Yay
  • Paul votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay


Result: Motion passes.

@DECISION: Kevin Delaughder is a new at large board member.


New Secretary

  • Paul has a baby on the way so he wants to step down [and he submitted his resignation during this discussion]
  • Justin Selby has volunteered to take on the role.


Motion: Andy moves to accept Justin Selby as the new secretary.

Seconded by: Stephan

  • Stephan votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay
  • Kevin votes: Yay

Result: Motion passes.

@DECISION: Justin Selby is the new secretary.


Paying Down the Loan

  • We have lots in reserves again
  • We have line of sight to pay off the loan
  • Andy suggests doing half-ish now, half later


Motion: Andy moves pay $35,000 of the remaining mortgage balance.

Seconded by: Stephan

  • Stephan votes: Yay
  • Justin votes: Abstain
  • Aaron votes: Yay
  • Randy votes: Abstain
  • John votes: Yay
  • Kevin votes: Yay

Result: Motion passes.

@DECISION: $35,000 goes towards the mortgage balance.


Allocate funding for Winter Maker Market

  • Rustin wants to broaden our reach this time around and expand into advertising through other avenues e.g. Spotify, Pandora, FB, IG etc.


Motion: Stephan moves we approve up to $500 for advertising.

Seconded by: John

  • Stephan votes: Yay
  • Justin votes: Yay
  • Aaron votes: Yay
  • Randy votes: Yay
  • John votes: Yay
  • Kevin votes: Yay

Result: Motion passes.

@DECISION: Advertising for Maker Market approved.

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