December 18th 2025

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 20th at 6:00 pm in the MakeICT building.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Preston Warden
• Vice President: Andy Tannahill
• Secretary: Beth Shook
• Treasurer: Aaron Grindstaff
• Director at Large: Cooper Cummings
• Director at Large: Dean Day
• Director at Large: Stephan Reckers
• Immediate Past President: Gretchen Koch

Members:

• James Lancaster
• Rustin Atkeisson
• John Cummings

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on January 1st. Please send blurbs to communications@makeict.org by December 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

• This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
• This is also not an "anything goes" environment. Be respectful of others in the discussion.
• The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.

Board members are not required to attend, though they are strongly encouraged.

Maker Meetups (formerly Brunch with the Board)

In place of the previous “Brunch with the Board” gatherings, we will now host monthly Maker Meetups—casual opportunities for members to connect, socialize, and build community outside of the makerspace. These events are intended to be fun, informal, and agenda-free. No official business or votes will take place.

Board members are encouraged to attend, but participation is open to all members.

The next Maker Meetup will be held on January 10th from 10am to noon at MakeICT

Reminders

When leaving an area:

• Make sure all windows are closed and locked
• Turn off the lights (except if one room’s lights are left on for security reasons)
• Drain portable AC units (summer)

Area Reports

Ceramics

Tony R.

• No Report

Electronics

Kim K.

• Room has been rearranged

Fab Lab

Andy T.

• No report

Garden

Piper T.

• Got donation of portable garage

Jewelry

Dean D.

• New water torch
• Working on cycling classes

Metalshop

John C.

• More cleanup and organization.
• Tune up on welder
• Cleaning Deckel to sell

Radio

Joe P.

• Keep working on the grant. Have an amateur extra class next month.

Screen Printing

No Current Lead

• No Report

Stained Glass

Timothy Y.

• Will charge for dedicated small classes. Having Saturday classes in Jan. Large sheets have been sized for use. Over 60 auth users.

Textiles

June & Rayna

• No Report

Visual Arts

Timothy Y.

• Meeting with a prospective Painting instructor. More book art.

Woodshop

Dave H.

• No Report

Welcome Center

Preston W.

• No report

Lounge

No current lead

• No Report

Break Room

No current lead

• No Report

Committee Reports

Classroom

LaDeana D.

• Getting someone to teach leatherworking

Communications

No current lead

• No lead, newsletter is late

Events

Preston W.

• Rubberband powered car event

Facilities

JaiPal C.

• Install handwash.
• Will install paper towel in ceramics.
• Looking at a vac.
• Will burnish in Jan.
• New cleaning person.

Finance

Aaron G.

• Will be reviewing budgets This friday

Fundraising

Aaron G.

• No report

Gallery

Dean D.

• Still have April show

Inventory

James L.

• Moving meeting to second Maker Monday

Membership

No Lead

• No Report

IT

Steve S.

• Working on budget.
• Working on issues with wiki and website.

Outreach

No Lead

• No Report

Security

Bill O.

• Most issues are gone

Treasurer’s Report

• At a Glance
• Income: 20,000
  • Utilities: 1,600
  • Running Expenses: 7,000
  • Instructor Pay: 850
  • Total Expense: 11,000
  • Added to Reserve: 9,000
  • Area Expense: 2,900

Approval of Previous Minutes

November 20th 2025 Board Meeting

Motion: George motions to accept.

Seconded by: Andy

• Andy votes: Yes
• Beth votes: Yes
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes

@DECISION: November minutes are approved.

Send photos of events to communications@makeict.org

New Business

Discussions:

1. New Website hosting platform (Stephan): BlueHost
2. New Website Upload Estimated Completion Date (Beth):
3. IT Department Support (access grants, password resets, internet functionality)
   1. Many problems arising with different accesses to systems, password resets, and …
   2. Different tools have coding problems that are not working and do not have an immediate fix.
4. Communications Committee Lead
   1. No communications committee lead with George stepping down.
5. Open Board Member Positions
   1. Need to communicate open board member positions to the membership for nomination / appointment to run until June 30, 2026. Andy will work on a newsletter communication and a forum post.

• Next Board Workshop January 8th, 2026 6:00 PM

Board of Director Changes (President)

Preston Warden stepped down from MakeICT Board of Directors on Dec 31, 2025. A new president will need to be voted in by the Board of Directors.

Discussion: Andy Tannahill has nominated himself to run as President.

Motion: Dean moves to appoint Andy Tannahill as the President as of January 1, 2026 to facilitate a smoother transition.

Seconded by: Stephan

• Andy votes: Yes
• Beth votes: Yes
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: Andy Tannahill is MakeICT board president effective January 1,2026.

Board of Director Changes (Vice President)

Preston is stepping down as Board of Director President. If a current VP is voted into the President position, this would vacate the Vice President Position.

Discussion:

• Andy was appointed the President position as of January 1, 2026.
• Vice President position will be vacant of same date.
• Stephan volunteers as VP appoint.

Motion: Cooper moves to appoint Stephan Reckers as Vice President as of January 1, 2026.

Seconded by: Dean

• Andy votes: Yes
• Beth votes: Abstain
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Abstain
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: Stephan Reckers is MakeICT board vice president effective January 1,2026.

New Internet Contract (Ideatek)

IdeaTek provided a proposal for new internet services (2GBPS/2GBPS) for a total of $225 per month for a contract term of 3 years. The contract would not be in effect until date of service establishment and construction completion. For a full breakdown of costs, see attached proposal.

Discussion:

• Dean Day has had good luck with this service provider.
• Aaron noted that this is an increase of $680 annual expenses to the internet service.
• Aaron will look into tax requirements.

Motion: Andy moves to sign contract with IdeaTek as proposed for a contract term of 3 years effective date of service establishment.

Seconded by: Gretchen

• Andy votes: Yes
• Beth votes: Yes
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: Three year contract with Ideatek is approved.

Additional tasks to complete:

• Contract signature will be completed and returned executed to ideaTek.
• Obtain dates of service establishment.
• Coordinate installation of new hardware and equipment.

New Machine for Metalshop

1980s Vintage BridgePort milling machine

Discussion:

• Located in Kansas City, MO
• Purchase from Department of Energy
• Ebay ask for $4500.
• After discussion with John Cummings, owner agreed to lower to $3500
• Rustin/John requested $5,000 for transportation, repair, purchase, taxes, and any other miscellaneous expenses.
• MakeICT is being requested for conditional funding of $1500 to cover repairs, transportation, etc (not to include purchase of machine) in the event Grant Administrator declines funds usage for non-purchase line items. (next topic vote)
• Anticipated running within 3 months of delivery

Motion: Cooper moves to approve purchase, transportation, repairs, and any necessary miscellaneous expenses of 1980s Vintage BridgePort Milling Machine with Grant funds. In the event the grant administrator declines funds usage other than for initial purchase, see next vote.

Seconded by: Andy

• Andy votes: Yes
• Beth votes: Yes
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: New milling machine purchase is approved.

Additional tasks to complete:

• Discussion about space constraints between metal shop / jewelry lab.
• Aaron is contacting grant administrator about repair funding and other related expenses.
• John will coordinate with treasurer, seller, etc to purchase machine

Milling Machine Conditional Funding

MakeICT is being requested for conditional funding of $1500 to cover repairs, transportation, etc (not to include purchase of machine) in the event Grant Administrator declines funds usage for non-purchase line items.

Motion: Beth moves to approve $1500 in conditional funding to cover repairs, transportation, etc (not to include purchase of machine) in the event Grant Administrator declines funds usage for non-purchase line items.

Seconded by: Dean

• Andy votes: Yes
• Beth votes: Yes
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: $1500 in conditional funding is available to move milling machine to MakeICT.

Area Leads Approval

Vote to keep current area leads that are appointed to maintain their position.

Discussion: Areas: Ceramics: Tony Reid, Electronic: Kim Kirwan, Fab Lab: Andy Tannahill, Gallery: Dean Day, Garden: Piper Thomas, Jewelry: Ted McMullen, Metalshop: John Cummings, Printmaking: Doug Wilson, Radio: Joe Pajor, Stained Glass: Timothy York, Textiles: June Huie, Visual Arts: Timothy York, Woodshop: Dave H, Breakroom: Richard Owens, Lounge: Matthew Cleary, Welcome Center: Current President Committees: Classroom: Ladeana Dockery, Communications: No Lead, Events: No Lead, Facilities: JaiPal C., Finance: Aaron Grindstaff, Fundraising: Aaron Grindstaff, Inventory: James Lancaster, IT: Steve Saner, Membership: No Lead, Outreach: No Lead, Security: Bill Oden, Back to the Future: Current President

Motion: Andy Tannahill moves to approve the leads as listed in the discussion table.

Seconded by: Stephan

• Andy votes: Yes
• Beth votes: Absent
• Aaron G votes: Yes
• Gretchen votes: Abstain
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: Leads approved as presented for 2026.

Review Budgets

Finance committee has consolidated and compiled all budgets into the proposed budget file for 2026.

Thank you to all areas, committees, and members who have submitted or spent time working on the budget files!

Discussion:

• Estimated Total Expenses: $177,498.14
• All numbers are considered estimates and can increase or decrease as MakeICT functions throughout 2026.

Motion: Aaron Grindstaff moves to approve the 2026 Master Budget Plan.

Seconded by: Stephan

• Andy votes: Yes
• Beth votes: Absent
• Aaron G votes: Yes
• Gretchen votes: Yes
• Stephan votes: Yes
• Cooper votes: Yes
• Dean votes: Yes

Result: Motion passes.

@DECISION: Budget approved under version named “Version Approved 12/18/2025”

Additional tasks: Board will speak with visual arts / stained glass about clarification on budget requests for 2026.