November 20th 2025
AGENDA
Opening and Mission Statement
- The regular monthly meeting of the MakeICT board of directors convenes on Thursday, November 20th at 6:00 pm in the MakeICT building.
- MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
Board Members:
- President: Preston Warden
- Vice President: Andy Tannahill
- Secretary: Beth Shook
- Treasurer: Aaron Grindstaff
- Director at Large: Cooper Cummings
- Director at Large: Dean Day
- Director at Large: George Baldridge
- Immediate Past President: Gretchen Koch
Absent: Stephan Reckers
Members:
- James Lancaster
- Marc Dery
- John Cummings
- Paul Shackelford
- Gabriel Baldridge
Thanks and Recognition
Thanks and recognition go to:
- Thank you to
Standing Items
(Items that are standardized as part of every board meeting)
Communications - Newsletter
The next newsletter will come out on December 1st. Please send blurbs to communications@makeict.org by November 25th.
- Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
- Teachers, please take pictures of your classes and send them to us.
- If anyone is interested in reviving member of the month, feel free to write it and send it in
First Thursday Board Workshop
The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.
- This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
- This is also not an "anything goes" environment. Be respectful of others in the discussion.
- The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.
Board members are not required to attend, though they are strongly encouraged.
Maker Meetups (formerly Brunch with the Board)
In place of the previous “Brunch with the Board” gatherings, we will now host monthly Maker Meetups—casual opportunities for members to connect, socialize, and build community outside of the makerspace. These events are intended to be fun, informal, and agenda-free. No official business or votes will take place.
Board members are encouraged to attend, but participation is open to all members.
The next Maker Meetup will be held on Saturday, December 13, at 10:00 a.m. at Greater Grounds Coffee
Reminders
When leaving an area:
- Make sure all windows are closed and locked
- Turn off the lights (except if one room’s lights are left on for security reasons)
- Drain portable AC units (summer)
Area Reports
Ceramics
Tony R.
- No Report
Electronics
Kim K.
- No Report
Fab Lab
Andy T.
- Getting Ready to install acrylic
Garden
Piper T.
- It is cold outside. Looking at projects for the winter,
- WIchita City Donated a tumbling Composter
Jewelry
Dean D.
- Looking at doing a class/auth on Fridays
- Look at replacing torch with waterbased
Metalshop
John C.
- Plasma Cutter is down
Radio
Joe P.
- Completed a Tech and General Class.
- Working on WSU Grant application.
- Creating a class to create a radio.
Screen Printing
No Current Lead
- No Report
Stained Glass
Timothy Y.
- Only offering open labs for December
- In January will be offering a Saturday class
Textiles
June & Rayna
- No Report
Visual Arts
Timothy Y.
- Drawing and book art after the first of the year
Radio
Joe P.
- No Report
Woodshop
Dave H.
- No Report
Welcome Center
Preston W.
- The MAKER board is being outlined and is being used
Lounge
Matthew C.
- No Report
Break Room
Richard O.
- No Report
Committee Reports
Classroom
LaDeana D.
- Looking at adding teaching theory to how to teach a class
Communications
George B
- No Report
Events
Preston W.
- Dec 3, Makerspace birthday. Everyone welcome.
Facilities
JaiPal C.
- Top of lockers have been cleared
Finance
Aaron G.
- Will be reviewing budgets This friday
Fundraising
Aaron G.
- Getting setup for Facebook donations.
Gallery
Dean D.
- Still look at a month in April for Show.
Inventory
James L.
- Status quo
Membership
No Lead
- No Report
IT
Steve S.
- Working on budget.
- Working on issues with wiki and website.
Outreach
No Lead
- No Report
Security
Bill O.
- Got most people an ID from when it was not working.
Treasurer’s Report
- At a Glance
- Income: 14,000
- Utilities: 2,600
- Running Expenses: 4,000
- Instructor Pay: 2,000
- Total Expense: 8,600
- Added to Reserve: -14,600 (20,000 paid to loan)
- Area Expense: 1,430
- Backend expenses: 3,000
Approval of Previous Minutes
October 16th 2025 Board Meeting
Motion: George motions to accept.
Seconded by: Andy
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: Yes
- Gretchen votes: Yes
- George votes: Yes
- Cooper votes: Yes
- Dean votes: Yes
Result: Motion passes
@DECISION: October minutes are approved.
Discussion:
- Meeting Decorum (phone, discussions, etc.)
- Reminders on Calendars / Events Policies (Importance of Updating)
- Next Board Workshop Dec 4, 2025 6:00 PM
- Next Maker Meetup Dec 13, 2025 10:00 AM
- We’re starting a new tradition of casual monthly hangouts instead of “Brunch with the Board.” No agenda, no formality—just fun!
- December Meetup: Dec 13th from 10 am to 12 pm
- Greater Grounds Coffee Shop - 922 E Douglas Ave, Wichita, KS 67202
- Join us for coffee and conversation
Upcoming Outreach Events
- 13th Birthday Bash - Dec 3rd from 6 PM - 8:30 PM
- Area Budgets Due November 7, 2025
Send photos of events to communications@makeict.org
Open Discussions
- Back to the Future Committee LINK TO DOCUMENT
New Business
Alcohol & Drug Policy
Full Description: See linked document [1]
Discussion:
- Dean suggests that we ban alcohol use on the premises
- James shared that the use of tools after use of alcohol should not be allowed at all.
- Gretchen feels that it was more clear when specific shops were listed
- Cooper suggested that we state alcohol would be allowed in certain areas
- Several members noted that we would need to have a different policy altogether
- Beth said that the combination of spaces listed and tools makes it confusing
- John suggested that we put signs up where alcohol would be permitted or not permitted
Motion: Andy motions to table the topic until the next workshop.
Seconded by: Dean
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: Yes
- Gretchen votes: Yes
- George votes: Yes
- Cooper votes: Yes
- Dean votes: Yes
Result: Motion passes.
@DECISION: Alcohol and Drug Policy discussion tabled to December workshop.
CCTV Policy
Full Description: See linked document [2]
Discussion:
- Cooper suggests that we remove the 2 hour minimum on the time frame
- Dean shared that we may need to establish before and after timeframe so the security team can establish what was in place prior to the incident
- James shared that the document wasn’t shared until it was shared on the wiki on Tuesday - he also feels that the proposed policy is too complicated.
- Cooper stated that part of the issue that incited the changes was the original event was so far out of the window to review that nothing could be done by the time anyone was able to review and everyone understood.
Motion: Dean suggests that we table the conversation until we can have IT, Security and the Board together to iron out the policy.
Seconded by: Beth
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: Yes
- Gretchen votes: Yes
- George votes: Yes
- Cooper votes: Yes
- Dean votes: Yes
Result: Motion passes
@DECISION: CCTV Policy tabled until board, security, and IT can get together.
Deckel Sale
John Cummings would like to post the Deckel for sale online, which requires special board permission.
Motion: Andy moves to allow John to place the Deckel for sale online
Seconded by: Dean
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: Yes
- Gretchen votes: Yes
- George votes: Yes
- Cooper votes: Yes
- Dean votes: Yes
Result: Motion passes
@DECISION: Deckel may be listed for sale online.
Executive Session
The board entered executive session to discuss two matters. Upon returning to open session, they held the following votes:
Sponsorship for New Member
Motion: George moves to provide a one-year sponsorship to member,
Seconded by: Dean
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: Yes
- Gretchen votes: Yes
- George votes: Yes
- Cooper votes: Yes
- Dean votes: Yes
Result: Motion passes
@DECISION: Member has sponsorship for one year.
Membership Approval for Criminal Record
Motion: Beth moves to vote to allow them to be a member
Seconded by: Dean
- Andy votes: Yes
- Beth votes: Yes
- Aaron G votes: No
- Gretchen votes: Yes
- George votes: Abstain
- Cooper votes: No
- Dean votes: Yes
Result: Motion passes
@DECISION: Member is allowed to join.
