November 13 2016

Roll Call

• Board Members
  • Logan Pajunen
  • John Alexander
  • Kip Landwehr
  • Tracy Hoover
  • Dominic Canare
  • James Lancaster
  • Curt Gridley
• Members
  • Tom McGuire
  • Sam Schurter
  • Jeremiah Burian
  • David Springs
  • Jeff Eck
  • Jerry Carpenter

Officer Reports

• Secretary: Acceptance of previous meeting minutes
  • @DECISION: Meeting minutes for October 10, 2016, are accepted.

• Treasurer's Report
  • Accrual vs Cash Accounting discussion
  • @TODO (Dom, no date): Recruit a volunteer to work with Tracy to review accrual vs cash accounting

Old business

• Area Lead access policy draft document
  • Draft proposed at meeting
    • Proposed Amendment: Add a bullet that states: "Failure to abide by these policies may result in removal from area lead position."
    • Proposed Amendment: Change the terms "signed-off" to "authorized"
  • @TODO (Logan, Before end of day (Nov 13)): Determine where each of these bullet points will go in the existing policies and send an email to approve the changes
    • Proposed Wiki changes for Machine Access - draft document
    • Proposed Wiki changes for Benevolent Dictators - draft document

• Area Lead selection process
  • Reduce Area Lead count?
    • Group some areas together and have one Lead for all of them so they work together more?
    • Tracy: "No convincing argument from either side, but we need to remain open"
    • Deadline for people to express interest in being an Area Lead is November 28.
    • Need to ask Area Leads if they’re interested in continuing.
  • Distinct Areas that should have a defined Area Lead call
  • Fablab - Yes
  • Woodshop - Yes
  • Metal shop - Yes
  • Ceramics - Yes
  • Electronics - Yes
  • Print making - Yes
  • Textiles - Yes
  • CNC = Tormach + Shopbot - Yes
    • Interested individuals could be assistant BD’s if we don’t name this as a separate area
  • Jewelry - Yes
    • Interested individuals could be assistant BD’s if we don’t name this as a separate area
  • Facilities - Yes
    • Kitchen
    • Lounge
    • Classroom
    • Co-working
    • Bathrooms
    • Technology
    • Security
  • Gallery - Yes
    • Each show in the gallery needs to have specific, hard start and stop dates
      • While a show is in place, the gallery is a gallery and should not be re-arranged or repurposed
      • While a show is not in place, the gallery is shared workspace

• Motion to change "Benevolent dictators" to "area leads"
  • @DECISION: Benevolent dictators will now be referred to as "Area Leads"
  • Motion passes with 2 opposed and 3 not present
• Preliminary budget draft review by Treasurer
  • Received budget information from several areas.
  • Areas that have not yet submitted a budget are blank on Tracy’s budget docs.
  • Need a working meeting with all the Area Leads to hash out the area budgets?
    • @TODO (Tracy, no date): Contact each Area Lead and setup times to work with them on Saturday the 19th
  • Will need a meeting of the Board to approve the area budgets

New business

• Exploration Place Maker Faire partnership with Jan Luth
  • Proposed partnership agreement
  • Curt: "We need to make sure we have backing in our organization before we commit to this."
    • Proposal: recruit and build committee before signing formal agreement
  • Concern: how much / do we need to budget for this
• Outreach Director
  • Can we find a non Board member to be the director of Outreach?
  • @TODO (Logan, no date): Talk with Barb to find suitable director for Outreach
• Makerspace director
  • Let’s redefine this position to include the things that it’s currently doing (resource scheduling), and exclude the things it doesn’t currently do: area-lead management
  • Org chart: this would make it a sibling to BD’s (who would then be directly under the board), instead of a parent
• KLF Director appointment process