October 16th 2025

AGENDA

Opening and Mission Statement

• The regular monthly meeting of the MakeICT board of directors convenes on the 3rd Thursday of each month.
• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Board Members:

• President: Preston Warden
• Vice President: Andy Tannahill
• Secretary: Beth Shook
• Treasurer: Aaron Grindstaff
• Director at Large: Cooper Cummings
• Director at Large: Dean Day
• Director at Large: George Baldridge
• Director at Large: Stephan Reckers

Absent:

• Immediate Past President: Gretchen Koch

Members:

• Joe Pajor
• LaDeana Dockery
• James Lancaster
• Rustin Atkeisson

Thanks and Recognition

Thanks and recognition go to:

• Thank you to LaDeana Dockery, Preston Warden, George Baldridge, James Lancaster, Andy Tannahill and Beth Shook for attending, and representing MakeICT at the 2025 Maker Summit in Jetmore, KS (aka TIMBUKTU)
• Thank You Rustin Atkeisson, LaDeana Dockers, Dean Day, James Lancaster, Aaron Grindstaff, and Gretchen Wilson for volunteering many hours and making Fall 25 Renaissance Festival a success

Standing Items

(Items that are standardized as part of every board meeting)

Communications - Newsletter

The next newsletter will come out on October 1st. Please send blurbs to communications@makeict.org by September 25th.

• Please send in current photos we can use anywhere (website, newsletter, social media, etc)!
• Teachers, please take pictures of your classes and send them to us.
• If anyone is interested in reviving member of the month, feel free to write it and send it in

First Thursday Board Workshop

The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

• This is a non-voting meeting, and may or may not have a set agenda shared beforehand.
• This is also not an "anything goes" environment. Be respectful of others in the discussion.
• The workshops are scheduled to run for two hours, with the first hour being for general discussion and the second hour reserved for executive sessions by the board, as needed.

Board members are not required to attend, though they are strongly encouraged.

Maker Meetups (formerly Brunch with the Board)

In place of the previous “Brunch with the Board” gatherings, we will now host monthly Maker Meetups—casual opportunities for members to connect, socialize, and build community outside of the makerspace. These events are intended to be fun, informal, and agenda-free. No official business or votes will take place.

Board members are encouraged to attend, but participation is open to all members.

The next Maker Meetup will be held on Saturday, October 11, from 10:00 a.m. to 2:00 p.m. at O.J. Watson Park for miniature golf.

Reminders

When leaving an area:

• Make sure all windows are closed and locked
• Turn off the lights (except if one room’s lights are left on for security reasons)
• Drain portable AC units (summer)

Area Reports

Ceramics

Tony R.

• No Report

Electronics

Kim K.

• No Report

Fab Lab

Andy T.

• Working on repairs to the Laser

Garden

Piper T.

• Nearing close of growing season
• Leave peppers and tomatoes until freeze
• Arch has been put again
• Rain collection pauses until next years.
• Working on printing green house

Jewelry

Dean D.

• Issue with the torch

Metalshop

John C.

• Big air compressor is working but working on it to make it better
• Keep on fixing stuffing.
• Looking at tinting the windows to lower heat

Radio

Joe P.

• Working with WSU and NASA bolster science
• May need more realestate

Screen Printing

No Current Lead

• No Report

Stained Glass

Timothy Y.

• New instructor
• Trying a compressed class

Textiles

June & Rayna

• No Report

Visual Arts

Timothy Y.

• More drawing classes
• Transformation of the area
• More art supplies added
• Got a paper sheer - READ the DIRECTIONS

Woodshop

Dave H.

• No Report

Welcome Center

Preston W.

• No Report

Lounge

Matthew C.

• No Report

Break Room

Richard O.

• No Report

Committee Reports

Classroom

LaDeana D.

• Nov 1st DIY at the Library

Communications

George B

• Working on Volunteer Day
• Driving engagement with the community
• Building a marketing plan for 13th Birthday Bash
• Finalizing Design for Website Redesign Project

Events

Preston W.

• No Report

Facilities

JaiPal C.

• No Report

Finance

Aaron G.

• No Report

Fundraising

Aaron G.

• Aaron and Andy attended the question portion of the Operational Grant Q&A

Gallery

Dean D.

• No Report

Inventory

James L.

• Willing to help people get things inventory

Membership

No Lead

• Having laptops open at the end worked well and we have seen good use of the laptops.

IT

Steve S.

• Updating polices
• Working on door access
• Website has been struggling

Outreach

No Lead

• No Report

Security

Bill O.

• No Report

Treasurer’s Report

• At a Glance
• Income: 19,000
  • Utilities: 2,600
  • Running Expenses: 4,000
  • Instructor Pay: 800
  • Total Expense: 7,400
  • Added to Reserve: 8,600
  • Pex Funding: 3,000
  • Area Expense: 4,100

Approval of Previous Minutes

September 18th 2025 Board Meeting

Motion: Cooper Cummings moves to accept

Seconded by: Dean Day

• Andy votes: Yay
• Beth votes: Yay
• Aaron G votes: Yay
• Gretchen votes: Not Present
• George votes: Not Present
• Cooper votes: Yay
• Dean votes: Yay
• Stephan votes: Yay

Result: Passed

@DECISION: September's Meeting Notes on the wiki are accepted as entered.

Old Business

The MakeICT Board discussed ongoing area and committee projects, upcoming events, and new initiatives to improve operations and member engagement. Topics included future planning through a new “Back to the Future” committee, storage and facility management, a preview of the new website design, funding allocations, and volunteer opportunities, concluding with a brief executive session on board professionalism.

The Board workshop was held on October 2nd - here is the link to the notes from that meeting; Click here to view

New Business

• Introduce the Board
• Meeting Decorum (phone, discussions, etc.)

• • Reminders on Calendars / Events Policies (Importance of Updating)

Next Board Workshop - Nov 6, 2025 6:00 PM The Board Workshop is an opportunity for members of the board, and of MakeICT, to get together and talk about plans and goals for MakeICT in an informal setting, as well as see presentations from outside parties on how they’d like to collaborate with MakeICT.

Board members are not required to attend, though they are strongly encouraged.

Next Maker Meetup (formerly Brunch with the Board) We are hosting monthly Maker Meetups—casual opportunities for members to connect, socialize, and build community outside of the makerspace. These events are intended to be fun, informal, and agenda-free. No official business or votes will take place. Board members are encouraged to attend, and participation is hoped for from all members.

The next Maker Meetup will be held on Nov 8, 2025 10:00 AM to 2:00 PM

Volunteer Fair + Potluck: MakeICT runs on the power of its members — and there’s always a way to plug in! Join us for our Volunteer Fair + Potluck to discover fun, meaningful ways to get involved, meet fellow makers, and help keep our community strong.

Upcoming Outreach Events

• Halloween Party: Friday, Oct 31
• DIY Day at the library: Saturday, Nov 02 10am - 5pm
• MakeICT Volunteer Faire: Saturday, Nov 8 10a - 2p
• Maker Thanksgiving Dinner????
• MakeICT Birthday / Sign Unveiling: Wednesday, Dec 3 6p-7p

Discussion:

1. Sign Vote 172 votes
2. Floor Burnishing
3. New Member Education
   1. Authorization required for things
   2. Updating the Wiki (Best Practices)
   3. Authorization required for things

Updating the wiki so pertinent info is at the TOP for new members etc. Cooper will be updating authorization required stickers in the building

1. Have a class for leads to update the wiki pages
2. Professionalism Discussion
3. Budgets / Posted on Forum
4. Mortgage Discussion Options
   1. Paydown $23k to the mortgage each year if the reserves are over $123k and can support. This maintains a reserve over 6 months.
   2. If we pay 20,000 per year then we will pay approximately 18,000 in interest
   3. If we do nothing and pay the payments as set forth currently, then the interest will be approximately 30,000
5. Board Members SIGN UP FOR MEETINGS

Back to the Future Committee

Full Description:Creating a committee of individuals that will help define and plan for the future of MakeICT

Discussion:

• Cooper is concerned about who will run this committee
• Preston would like to chair the committee
• James Lancaster is concerned about a current president not continuing with the committee after their term is ended
• Beth Shook suggested the committee only have a purview of the membership at large
• LaDeana has some ideas on who should be involved with the committee; board members, senior staff, program staff and external stake holders like clients, donors, founders, and partners
• Dean Day is concerned about building a committee that would not concentrate on one area or one person’s objective.
• Aaron would like to start with an Ad Hoc committee and see how it goes

Motion: Beth moves to create an ad hoc committee with the caveat that Preston will bring a scope of work for the board to approve in our next board meeting.

Seconded by:Dean Day

• Andy votes: Abstain
• Beth votes: Yay
• Aaron G votes: Abstain
• Gretchen votes: Not Present
• George votes: Yay
• Cooper votes: Yay
• Dean votes: Yay
• Stephan votes: Yay

Result: Passed

@DECISION: The ad hoc committee 'Back to the Future' is created. @TODO (, ):

Property left on premises

Full Description: There is a lot of property that has been left in random places on site. We need to decide what will happen and inform the members.

Discussion:

• Signs in building about property removal
• More storage options for the spaces

• Beth: Put a notice that by the end of the month, items need to be in the right space. If they aren’t disposal happens on Nov 1. Purge day on the 1st of the month.
• Preston: Facilities, Board, and Area Leads Area can purge or “grief” the materials.
• Dean: Grief area would need to be established
• Preston is suggesting we use the hallway area where the laptop cart is currently housed. In the welcome area
• At facilities judgment we can remove items early if space is an issue
• If perceived value is high or individual is unavailable due to unforeseen circumstances, President can store and make final determination.
• If it has a name on it, when it is moved to the grief area, the person moving it will attempt to contact the individual

Motion: Dean moves to begin enforcing the policy with the above guide

Seconded by: George Baldridge

• Andy votes: Yay
• Beth votes: Yay
• Aaron G votes: Yay
• Gretchen votes: Not Present
• George votes: Yay
• Cooper votes: Yay
• Dean votes: Yay
• Stephan votes: Yay

Result: Passed

@DECISION: Starting in October, the @TODO (, ):

Radio Committee Payment

Full Description: Radio Committee would like to receive the value of the surplus items that were sold from the Radio Surplus Auctions.

Discussion:

• Dean is concerned that this will set a precedence that doing this could become a potential issue.
• Stephan asks if the donation was specific to that area, shouldn’t it be sent to that area?

Motion: Andy moves that we add $300 to the Radio Committee’s budget

Seconded by: Beth

• Andy votes: Yay
• Beth votes: Yay
• Aaron G votes: Yay
• Gretchen votes: Not Present
• George votes: Yay
• Cooper votes: Yay
• Dean votes: Abstain
• Stephan votes: Yay

Result: Passed

@DECISION: Aaron will add $300 to the Radio Committee's Budget @TODO (Aaron Grindstaff, ): will move money into Radio budget

Paydown $20k on the Mortgage to lower interest

Full Description: The finance committee would like to pay 20K on our current mortgage in order to get the interest that we are paying reduced.

Discussion:

• Signs in building about property removal
• More storage options for the spaces

Motion: Dean Day moves that we make the $20,000 payment within the month of October

Seconded by: Stephan

• Andy votes: Nay
• Beth votes: Yay
• Aaron G votes: Yay
• Gretchen votes: Not Present
• George votes: Abstain
• Cooper votes: Yay
• Dean votes: Yay
• Stephan votes: Yay

Result: Passed

@DECISION: Starting in October, the @TODO (Aaron Grindstaff, ): will make the payment

Little Free Library Discussion

Discussion:

• Aaron would like the contract posted for us to see it

Motion: Aaron Grindstaff moves that MakeICT will sign the contract with Kayven’s Helping Hands to implement the little library

Seconded by: George Baldridge

• Andy votes: Nay
• Beth votes: Yay
• Aaron G votes: Yay
• Gretchen votes: Not Present
• George votes: Yay
• Cooper votes: Yay
• Dean votes: Yay
• Stephan votes: Yay

Result: Passed

@DECISION: Starting in October, the @TODO (, ):

Website Design Preview

At this month's workshop, on October 2nd the Communications Committee presented the new website design currently in development. The purpose of the presentation was to provide the Board with an overview of the planned look, feel, and functionality of the site, and to share the direction the committee is moving in.

The session did not involve a vote or detailed design decisions, as website development falls under the responsibility of the Communications Committee. Members of the Board and general membership who wish to contribute ideas or participate in decision-making are encouraged to attend Communications Committee meetings, on the 4th Wednesday of each month where these discussions take place.

The workshop presentation gave an opportunity for broad feedback and the committee was excited to hear some of the suggestions. They are now implementing several of them.