Tool Loans to MakeICT Policy
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People can loan tools to MakeICT if they wish. This is an alternative to donating tools.
- MakeICT is responsible for the full cost of repair or replacement if: the item is damaged due to an action that occurred after being brought into MakeICT’s possession, or is stolen from MakeICT.
- Once the item is returned to the lender, MakeICT is no longer responsible for replacement or repair.
- MakeICT agrees to notify the lender promptly if the equipment is damaged or lost.
- For the protection of the loaned equipment, each Item will have on file a complete Equipment Loan Agreement Form to act as a contract between MakeICT and the tool owner.
- A tool on loan will be labeled as such and will include contact information for the owner.
- The tool will also have a link to the wiki outlining care, use, precautions, and training options for use of the tool.
Use of Item
- MakeICT is responsible for proper use of the Equipment and is responsible for training anyone using the Equipment on the proper use of the Equipment.
- The item will not leave the MakeICT location at any time, unless back to the lender.
- Tools loaned to the makerspace will follow the same Machine Access policies as other tools, defined by the Area Lead presiding over that particular area.
- The loaner of the tool will work with the area lead to determine appropriate policies.
- If a tool you loan to MakeICT harms any person or property while under operation of MakeICT, you will not be held responsible.
Delivery and Return of Equipment
- Tools may be retrieved by the owner after notifying the Area Lead and/or Inventory Committee prior to retrieval. This will ensure the MakeITC’s inventory remains up to date and prevent the item being reported as lost/stolen.
- MakeICT has limited space and may at any time request that you take back your tool. If such a request is made you have 30 days to remove your tool before it is subject to disposal.
Maintenance and Repair
- MakeICT will ensure loaned tools are maintained in approximately the same or better condition than they were received in.
- The loaner of the tool will determine who is allowed to perform maintenance or make repairs on the tool. This must be specified before the loan can be accepted.
- Every item on loan will need to have a complete Equipment Loan Agreement Form signed by the appropriate Area Lead and two board members.
- Agreement forms will be kept on file by the Inventory and Procurement Committee.
- MakeICT keeps a list of tools on loan on this google spreadsheet.
- Any equipment on loan prior to 12/17/2020 will need to have an Equipment Loan Agreement sent to the Inventory Committee.
This policy is based on a model shown successful at Bloominglabs, a hackerspace in Bloomington, Indiana.
Approved by the board on December 17 2020
Page last updated by Anna DiSalvo on 12/21/2020