Difference between revisions of "July 20th 2023"

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(updated concessions lead)
Line 2: Line 2:
 
==Attendance==
 
==Attendance==
 
===Board Members===
 
===Board Members===
−
*Rustin Atkeisson, President  
+
 
−
*Nicole Reid, Treasurer  
+
*Rustin Atkeisson, President
 +
*Nicole Reid, Treasurer
 
*Mindy McKinley, Secretary
 
*Mindy McKinley, Secretary
−
*James Lancaster, At-Large  
+
*James Lancaster, At-Large
 
*LaDeana Dockery, At-Large
 
*LaDeana Dockery, At-Large
 
*Gretchen Koch, At-Large
 
*Gretchen Koch, At-Large
Line 17: Line 18:
  
 
===Thanks and Recognition===
 
===Thanks and Recognition===
 +
 
*To the new board members for already getting involved and actively trying to get up to speed
 
*To the new board members for already getting involved and actively trying to get up to speed
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
  
 
===Reminder of Rights of the President during meetings===
 
===Reminder of Rights of the President during meetings===
 +
 
*President can set time limits for speakers
 
*President can set time limits for speakers
 
*President can shut down conversations as necessary
 
*President can shut down conversations as necessary
Line 27: Line 30:
  
 
===Reminder of Rights of Board Members during meetings===
 
===Reminder of Rights of Board Members during meetings===
 +
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
  
Line 32: Line 36:
 
==Old Business==
 
==Old Business==
 
===Surplus Auction===
 
===Surplus Auction===
 +
 
*Still got a couple items in room 2 to move
 
*Still got a couple items in room 2 to move
  
 
===MakerFair - Exploration Place===
 
===MakerFair - Exploration Place===
 +
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
Line 43: Line 49:
  
 
===Election Committee===
 
===Election Committee===
 +
 
**Election completed and met quorum to accept the results
 
**Election completed and met quorum to accept the results
 
**May need help in having a 2nd election to appoint a vice president
 
**May need help in having a 2nd election to appoint a vice president
  
 
===Roof Funding===
 
===Roof Funding===
 +
 
*Construction to begin mid-September and be completed by start of October
 
*Construction to begin mid-September and be completed by start of October
 
*Payment is not due until Construction is complete
 
*Payment is not due until Construction is complete
Line 57: Line 65:
  
 
===Approval of Previous Minutes===
 
===Approval of Previous Minutes===
 +
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
Line 64: Line 73:
  
 
===Property Removal Policy Update - Taking Offers Form===
 
===Property Removal Policy Update - Taking Offers Form===
 +
 
*Current policy does not state what to do if no one puts an offer in the alloted time
 
*Current policy does not state what to do if no one puts an offer in the alloted time
 
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
 
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
Line 69: Line 79:
  
 
===Compensation For Instructors Policy Update===
 
===Compensation For Instructors Policy Update===
 +
 
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
 
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
 
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
 
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
  
 
===Bento Card Policy Update===
 
===Bento Card Policy Update===
 +
 
*Current Bento card policy limits the cards to only be assigned to leads
 
*Current Bento card policy limits the cards to only be assigned to leads
−
*Would like to be able to appoint additional people to help with other  
+
*Would like to be able to appoint additional people to help with other
  
 
===VP Election===
 
===VP Election===
 +
 
*Will have a special election for a new vice president
 
*Will have a special election for a new vice president
 
*Asking that the election committee
 
*Asking that the election committee
Line 85: Line 98:
  
 
===Security/COC/IT/Board/Forum relationship===
 
===Security/COC/IT/Board/Forum relationship===
 +
 
*COC’s purpose is to review issues that are sent by the reporting email
 
*COC’s purpose is to review issues that are sent by the reporting email
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
Line 93: Line 107:
  
 
===Member on scholarship===
 
===Member on scholarship===
 +
 
*A member on scholarship has requested to extend their scholarship another 6 months.
 
*A member on scholarship has requested to extend their scholarship another 6 months.
  
  
 
===Open Positions / Lead Changes===
 
===Open Positions / Lead Changes===
 +
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Positions include and suggested leads
 
*Positions include and suggested leads
Line 103: Line 119:
 
**Garden - Sean Sandefur?
 
**Garden - Sean Sandefur?
 
**Visual Arts - (Kim Nguyen interim)
 
**Visual Arts - (Kim Nguyen interim)
−
**Textiles -  
+
**Textiles -
 
**Jewelry - (Michael Atherton interim)
 
**Jewelry - (Michael Atherton interim)
 
**Communications -
 
**Communications -
−
**Fundraising -  
+
**Fundraising -
 
**Security - Michael Atherton
 
**Security - Michael Atherton
 
**ADAH - Serena Oden-Powers
 
**ADAH - Serena Oden-Powers
−
*Inventory -  
+
*Inventory -
−
*Concessions/breakroom - Gemma Blackburn
+
*Concessions/breakroom - (Gemma Blackburn interim)
 
*Welcome Area - Kez Cook?
 
*Welcome Area - Kez Cook?
  

Revision as of 22:54, 16 July 2023

AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Nicole Reid, Treasurer
  • Mindy McKinley, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Gretchen Koch, At-Large
  • Michael Atherton, At-Large

Absent

Members

Mission Statement

Thanks and Recognition

  • To the new board members for already getting involved and actively trying to get up to speed
  • Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!

Reminder of Rights of the President during meetings

  • President can set time limits for speakers
  • President can shut down conversations as necessary
  • President can eject people from the meeting if they do not cooperate
  • President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

  • Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.


Old Business

Surplus Auction

  • Still got a couple items in room 2 to move

MakerFair - Exploration Place

  • Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Will most likely have 3 booths representing makeict might include demos making:
    • foam hats
    • paper airplanes
    • LED stickers

Election Committee

    • Election completed and met quorum to accept the results
    • May need help in having a 2nd election to appoint a vice president

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500


New Business

Treasurer’s Report

Approval of Previous Minutes


Property Removal Policy Update - Taking Offers Form

  • Current policy does not state what to do if no one puts an offer in the alloted time
  • Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace


Compensation For Instructors Policy Update

  • There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
    • Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer

Bento Card Policy Update

  • Current Bento card policy limits the cards to only be assigned to leads
  • Would like to be able to appoint additional people to help with other

VP Election

  • Will have a special election for a new vice president
  • Asking that the election committee
  • Current VP candidates:
    • Dean Day
    • Aaron Rivers
  • Election will be held 2 weeks after the election committee is formalized

Security/COC/IT/Board/Forum relationship

  • COC’s purpose is to review issues that are sent by the reporting email
  • Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
  • IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
  • Moderators can take action without COC input including banning members from the forum
  • Board is involved to approve or review of actions by all 3 groups
  • Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Member on scholarship

  • A member on scholarship has requested to extend their scholarship another 6 months.


Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
    • Garden - Sean Sandefur?
    • Visual Arts - (Kim Nguyen interim)
    • Textiles -
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
  • Inventory -
  • Concessions/breakroom - (Gemma Blackburn interim)
  • Welcome Area - Kez Cook?


===Policy Update -

Committee Reports

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays


  • Member Orientation
    • Saturday August 12th @2:30pm
    • Tuesday August 22nd @6pm


Decision Summary

    Task Summary

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