Board Meeting 2021-07-15

AGENDA

Attendance

Board Members

• Jai Chauhan, President
• Rustin Atkeisson, Vice-President
• James Lancaster, Secretary
• Beverly Schellenger, Treasurer
• Aaron Rivers, At-Large
• Anna DiSalvo, At-Large
• David Hanson, At-Large
• Doug Wilson, At-Large

Standing Items

• Thanks & Recognition
  • Cathy Bowman for her amazing work on the space.
  • Joe Birzer & Roy Lyon for getting the Fablab AC working.
  • All Committee leads and members who have gotten the meetings posted on the calendar

Old Business

• Election Update/Changeover - Patrick
  • Nominations Tracking Page
  • Due to some issues, some roadbumps in changing over.
• 2021-2022 Board Members:
  • President: Jai Chauhan
  • Vice-President: Rustin Atkeisson
  • Secretary: James Lancaster
  • Treasurer: Beverly Schellenger
  • At-Large: Anna DiSalvo
  • At-Large: David Hanson
  • At-Large: Aaron Rivers
  • At-Large: Doug Wilson
  • Immediate Past President: None

• COVID Mask Policy Discussion / Update - All

New Business

• Treasurer’s Report - Bev
  • Presentation: https://docs.google.com/presentation/d/15yRKMHMUwlkWUB1fhlqb6_Sk1IAWRPK8/
  • As of July 12th
    • Emprise Bank $17156.21 (+$2,471.21 from June 17th)
    • Ameritrade $5200 (+/-0)
    • Southwestern Bank $2200 (+/-0)

• Provide to members comparison of expenses from Booth and Douglas - Rustin
  • Mentioned at annual meeting

• Committee Wrangling - List of Committees and chairpeople
  • No current list exists, best James could come up with
    • Notes: Those with *name* have been assigned since September, so are not acting chairpeople
    • Building committee was noted in 18 March 2021 minutes.
    • Three areas were created as Committees: Letterpress, Lounge/Breakroom, Welcome Center on 17 December 2020

Committee	Acting Chair	Vice-Chair
Awards Committee	??	??
Ad-hoc Building Committee	??	??
Classroom Management Committee	LaDeana Dockery	(needs replaced)
Communications Committee	Malissa Long	??
Events	??	??
Election	Patrick Hutchinson	??
Facilities	Ralph Roman	??
Finance Committee	Dan Kries	??
Forge Committee	*James Seymour*	Mike Atherton
Fundraising	Ethan Doak	Domy Rivo
Garden	*Aaron Rivers*	Mike Barushok
Inventory	Anna DiSalvo	??
Lounge/Breakroom	*David Mendoza*	??
Letterpress	*David Springs*	??
IT Committee	Tom Bloom	??
Membership	Paula Pankratz	??
Outreach (and Education)	LaDeana Dockery	??
Scholarships	??	??
Security Team	Ken Steadman	??
Special Projects (and Makerfaire)	??	??
Welcome Center	*Angel Mejia*

• Reports from Areas & Committees - James
  • Tried to introduce a format for them to be submitted, but almost all have not. (Within 2 weeks, that's understandable.)

• Status of some policies - James
  • When reviewing policies came across something that I have not been able to resolve asking a number of people:
  • Property Removal, Tool Loans, Donations and others changed on wiki as if changed by, but don't appear to have been actually changed by the board per minutes? I thought it was discussed again, and possibly voted on.
  • https://wiki.makeict.org/wiki/December_17_2020#New_Business (bottom of section)

Committee Reports

Awards Committee - x

• Status and Next meeting?

Classroom Management Committee - LaDeana Dockery (interim)

• Next meeting on calendar (22 July)
• Last meeting minutes (linked on wiki): https://wiki.makeict.org/wiki/Classroom_Management
  • Note to committee reporter: Copying the calendar for events is not needed in reports
  • Classroom-Requests**
    • Look at changing the classroom rental policy in the future (not done yet?)

Communications (and Wikibrarian) - Malissa Long

• Next meeting on calendar (28 July)

Facilities Committee - Ralph Roming (acting)

• Next meeting on calendar (3 August)
• Last meeting: https://wiki.makeict.org/wiki/July_6_2021_-_Facilities
  • ACs for Rooms

Finance Committee - Dan Kries

Finance-Requests

• • Finance Committee needs to appropriate $150 for the purchase of an updated QuickBooks. Our current QB is no longer supported. IT purchasing?

Forge Committee - James Seymour

• Next meeting on calendar (11 August)
• Minutes: https://talk.makeict.org/t/forge-committee-meeting-7-14-21-minutes/12326

Fundraising - Ethan Doak (proposed)

• Next meeting on calendar (6 August)
• Met, have not seen notes.

Letterpress - David Springs

Next meeting not on calendar: When?

• Update here: https://talk.makeict.org/t/letterpress-area-needs-help/12133/11

Garden - Aaron Rivers

• Next meeting on calendar (26 July)

IT - Tom Bloom

• Next meeting on calendar (5 August)
• Met 8 July
  • Issues with some security system being worked on. (window sensors etc.)
  • Backups and who is responsible for what.
  • Reimage laptops (possible request for SSDs in the future, and replacement parts)
  • Wifi changes (mostly transparent)
  • IT-Requests
    • UPS batteries
      • Need new batteries for UPS, were purchased 2 years ago have been in server room closet which is HOT.
      • Cost between $178-340 depending on maker.
    • Cooling needed for the closet.

Inventory - Anna DiSalvo

• Next meeting on calendar (11 August)
• Meeting on 14 July
  • Determining things that did not sell for donation, sale to general public/donation/reuse/trash
  • Location for things
  • Sorting the rest of Room 4, meeting on 25 July at 2 pm

Membership (and Community Outreach) - Paula Pankratz

Next meeting not on calendar: When?

• Membership Numbers
  • As of 15 July 2021: 400 Members
  • By same measure, 387 at last board meeting.
  • Dip in members near the end is due to delays in the paypal/WA script being manually run. (Almost certainly the downward spike seen about a month ago as well.)

Active Members Plot

Outreach (and Education) - LaDeana Dockery (interim)

• Is this a subset of classroom?

Scholarships - x

• Status and Next meeting?

Special Projects (and Makerfaire) - x

• Status and Next meeting?

Past Events

• • Saturday 6/19, Noon - 5 at Riverside Park
    • How did this go?

Upcoming Events

• ReMakeICT Tuesday work nights at Booth
  • Every Tuesday from 6:00PM - 9:00PM
• Maker Monday
  • 2nd and 4th Mondays