Difference between revisions of "Board Meeting 2021-11-18"

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[[Category:Board]]
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[[Category:Meetings]]
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[[Category:Board Meetings]]
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[[Category:Meetings in 2021]]
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=AGENDA=
 
=AGENDA=
 
==Attendance==
 
==Attendance==
 
===Board Members===
 
===Board Members===
  
−
Absent:
+
*James Lancaster, Secretary
 +
*Anna DiSalvo, At-Large
 +
*Doug Wilson, At-Large
 
*Jai Chauhan, President
 
*Jai Chauhan, President
 
*Rustin Atkeisson, Vice-President
 
*Rustin Atkeisson, Vice-President
−
*James Lancaster, Secretary
 
−
*Anna DiSalvo, At-Large
 
−
*Beverly Schellenger, Treasurer
 
 
*David Hanson, At-Large
 
*David Hanson, At-Large
−
*Doug Wilson, At-Large
 
 
*Aaron Rivers, At-Large
 
*Aaron Rivers, At-Large
 +
*Beverly Schellenger, Treasurer
 +
 +
Absent:
 +
  
 
===Members===
 
===Members===
 +
*LaDeana Dockery
 +
*Jeremiah Burian
 +
*Ethan Doak
 +
*Dean Day
 +
*Patrick Hutchinson
 +
*David Springs
 +
*Sarah Denton
 +
*Tom Bloom
 +
*Steve Owens
 +
 +
 +
  
  
 
==Standing Items==
 
==Standing Items==
 
*'''Thanks & Recognition'''
 
*'''Thanks & Recognition'''
 +
*David Springs and LaDeana Dockery for not waiting until the last minute to send reports to the board.
 +
*Bev as well as Marti getting Taxes done.
 +
*Donor to metalshop (anonymous)
 +
* Ethan for setting up audio & inventorying audio equipment in room 4.
 +
* Kansas BEST, 2 people volunteering. Larry Walton, Tom Cornwall, and Rusty
  
  
Line 24: Line 48:
 
* As it wasn't voted on, and was tabled, bringing back up the proposed changes.
 
* As it wasn't voted on, and was tabled, bringing back up the proposed changes.
 
* https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
 
* https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
−
* Has been tabled repeatedly.  
+
* Has been tabled repeatedly.
 +
* Discussion
 +
* Aaron motions to accept it minus the Internal reservation form. Doug seconds.
 +
Vote: 7 in favor,  0 opposed, one abstaining because of no tie.
 +
@ decision Approved
 +
 
  
  
 
===COVID Mask Policy Discussion / Update - All===
 
===COVID Mask Policy Discussion / Update - All===
 
*Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
 
*Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
 +
* James motions to continue as is. Aaron seconds
 +
* Much discussion
 +
 +
 +
Per:    https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
 +
“In Sedgwick County, Kansas, community transmission is high Transmission.       
 +
Everyone should wear a mask in public indoor settings.                   
 +
Mask requirements might vary from place to place. Make sure you follow local laws, rules, regulations or guidance.”
 +
Voting: yes 4 (tie breaking) no 3 abstain 1
 +
@decision Keep policy as is.
 +
  
 
===Name alignment between various locations - Jai===
 
===Name alignment between various locations - Jai===
 +
* Bev: Emprise, Southwestern done. (Had it correct, displayed wrong)
 +
* Has not been done with the KS SOS office yet.
  
 
===Request for using the space - Brian===
 
===Request for using the space - Brian===
−
*Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3  
+
*Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
 
*Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian
 
*Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian
 +
 +
{{todo|who=Jai|what=Reach back out to see about status, as can't talk to Insurance without a proposal. |done=0}}
  
 
==New Business==
 
==New Business==
 
===Treasurer’s Report - Bev===
 
===Treasurer’s Report - Bev===
 +
(Link being problematic add after meeting)
 +
* Motion Jai, Second by Doug
 +
Appropriate from cash reserves:
 +
$683 to supplement donations for 2 PRUSA 3D printers
 +
$500 to replace parts in 10 of the existing laptops to increase usability
 +
$1183 total
 +
Votes: 7 yes 0 no 1 abstain (no tie)
 +
 +
* Request for donations for some Kansas Best teams
 +
 +
{{todo|who=Rustin|what=Reach out and see about donations, not a request for direct MakeICT (organization) money.|done=0}}
 +
 +
===Area Leads===
 +
* Area leads need to be selected/appointed at the next meeting and budgets prepared
 +
 +
{{todo|who=James|what=Request people applying for area leads. |done=0}}
 +
 +
===Ending Zoom Meetings - James ===
 +
* Only used for board meetings. Costs $16 a month.
 +
* We have Google Meet for free, and links are automatically on the calendar.
 +
* Jai Motions to discontinue using zoom and use Google Meet. Doug seconds
 +
* Vote: yea 7 no 0 1 abstain (no tie)
  
  
  
 +
===Revise Committee Policy - James===
 +
* Currently our policy is both out with regards to practice and enforcement.
 +
* Multiple groups have suggested that either an email list or a forum would work better than meetings.
 +
https://docs.google.com/document/d/13XZ53-ffEPGVuNoCf8WRSAW8GTgGXAfGiBp1iAulcoo/edit
 +
* Tabled for the month.
 +
 +
 +
===Communication issues - James===
 +
* We have huge communication issues.
 +
* In the past we have had a single list which has worked well to make sure everyone can be informed.
 +
* Propose to go back to a single administration list, so that everyone who wishes to can be informed on all committee discussions.
 +
* In discussions people have liked it, as there's a huge communication problem.
 +
** One drawback pointed out is some people are already behind on emails.
 +
 +
{{todo|who=Board|what=Review Current Dsitribution Lists/emails|done=0}}
  
  
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==Area Reports==
 
==Area Reports==
−
 
+
https://docs.google.com/document/d/1BjmroxfuihLnTIejhyy6vHxH-JUIUUw7Xxfg6oRh5jQ/edit
  
 
==Committee Reports==
 
==Committee Reports==
−
 
−
NOTE: Some changes not yet updated.
 
  
  
−
===Awards Committee - Jai===
+
===Awards Committee & Donor Wall - Jai===
 
===='''Next meeting not on calendar''': When?====
 
===='''Next meeting not on calendar''': When?====
  
 
===Classroom Management Committee - LaDeana Dockery===
 
===Classroom Management Committee - LaDeana Dockery===
 
*Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
 
*Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
 +
*Next meeting 12/2 8pm
 +
* Halloween Party
 +
* Game Night and Music nights
 +
Last meeting canceled (one every 2 weeks)
 +
 +
  
 
===Communications (and Wikibrarian) - Malissa Long===
 
===Communications (and Wikibrarian) - Malissa Long===
 
*Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
 
*Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
 +
  
 
===Events Committee - X===
 
===Events Committee - X===
 
*See above (Classroom Management Committee)
 
*See above (Classroom Management Committee)
  
−
===Facilities Committee - Ralph Romig===
+
===Facilities Committee - Saga Romig===
 
===='''Next meeting not on calendar''': When?====
 
===='''Next meeting not on calendar''': When?====
 +
https://wiki.makeict.org/wiki/November_2_2021_-_Facilities
  
 
===Finance Committee - Dan Kries===
 
===Finance Committee - Dan Kries===
−
*3rd Monday of the month at 6:30
+
*3rd Monday of the month at 6:30 (Is this correct? - schedule dependent, may change)
 +
*Met this morning at 8:30am
 +
*Discussed taxes
 +
*Discussed Giving Tuesday (last Tuesday of November) and Cyber Monday (to be covered in Newsletter)
  
 
===Forge Committee - James Seymour/Mike Atherton===
 
===Forge Committee - James Seymour/Mike Atherton===
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===Fundraising - Ethan Doak===
 
===Fundraising - Ethan Doak===
 
* Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
 
* Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
−
 
+
* Worked on Room 4 this month for the most.
  
 
===Lounge/Breakroom - David Mendoza===
 
===Lounge/Breakroom - David Mendoza===
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===Letterpress - David Springs===
 
===Letterpress - David Springs===
 
===='''Next meeting not on calendar''': When?====
 
===='''Next meeting not on calendar''': When?====
 +
* Meeting Dec 12th at 7 pm (Not on calendar)
 +
* Still mostly waiting on hardware.
 +
  
−
===Garden - Aaron Rivers===
+
===Garden - Sean Sandefur===
 
*Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
 
*Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
 +
*Dorment for the winter
  
 
===IT - Tom Bloom===
 
===IT - Tom Bloom===
 
===='''Next meeting not on calendar''': When?====
 
===='''Next meeting not on calendar''': When?====
 +
* Meeting was held.
 +
* Some requests, but they haven't been given to me (James, was sent at 7:45)
 +
* Internet has been slow, trying to track that down.
 +
* Make sure changes are sent to IT.
  
 
===Inventory - Anna DiSalvo/Wallis Mead===
 
===Inventory - Anna DiSalvo/Wallis Mead===
 
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
 
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
 +
*-Some progress on room 4 on Tuesday.  Inventory of the rest of the items has begun and some trash cleared out.  A list of items looking for a home will be posted to area leads to see if there is a use for them in the space before being offered to the membership.
 +
-May need another scrap metal haul in order to get rid of large staging panels
 +
-Currently working on creating a schedule and process to perform room by room inventory side by side with area leads
  
−
===Membership (and Community Outreach) - Paula Pankratz/Steve Owens===
+
===Membership (and Community Outreach) - Jai===
 +
Membership as of 2021-11-18: 416 (plus 2 donors)
 +
 
 +
 
 +
Did not meet.
 +
Request: Key form require 2 area/committee lead, 2 board member, and 2 members)
 +
Saturday before the 1st Maker Monday of the month and the Tuesday before the last Maker Monday of the month
 +
Email: membership @makeict.org or president @makeict.org
  
  
Line 104: Line 212:
 
===Security (and Safety) - Ken Steadman/David Springs===
 
===Security (and Safety) - Ken Steadman/David Springs===
 
*Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
 
*Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
 +
*Had break in. Someone left 5 windows unlocked.
 +
* Possibly device to help secure it.
 +
  
  
Line 113: Line 224:
  
 
==Other Items Discussed==
 
==Other Items Discussed==
−
 
+
* Jewelry, Lead stepping down
 +
* Authorization
 +
** Require people to resubmit the access policies?
 +
** Designate what that class is for any authorizations.
  
 
==Past Events==
 
==Past Events==
  
−
*''''Membership meeting''''
 
  
−
* Halloween Party  
+
* Halloween Party
−
** October 29th, 18:30 – 21:00 at MakeICT  
+
** October 29th, 18:30 – 21:00 at MakeICT
 
** BRING A PUMPKIN 🎃
 
** BRING A PUMPKIN 🎃
 
* Committee Open House
 
* Committee Open House
Line 131: Line 244:
 
*'''Member meeting'''
 
*'''Member meeting'''
 
*Sunday December 19th at 5pm
 
*Sunday December 19th at 5pm
 +
*'''LUNAR ECLIPSE'''
 +
** TONIGHT
 +
** Starts at midnight this evening/night/tomorrow morning
 +
** Only a partial one.
  
 
*'''ECO Fest'''
 
*'''ECO Fest'''

Latest revision as of 10:04, 9 June 2022


Contents

AGENDA

Attendance

Board Members

  • James Lancaster, Secretary
  • Anna DiSalvo, At-Large
  • Doug Wilson, At-Large
  • Jai Chauhan, President
  • Rustin Atkeisson, Vice-President
  • David Hanson, At-Large
  • Aaron Rivers, At-Large
  • Beverly Schellenger, Treasurer

Absent:


Members

  • LaDeana Dockery
  • Jeremiah Burian
  • Ethan Doak
  • Dean Day
  • Patrick Hutchinson
  • David Springs
  • Sarah Denton
  • Tom Bloom
  • Steve Owens



Standing Items

  • Thanks & Recognition
  • David Springs and LaDeana Dockery for not waiting until the last minute to send reports to the board.
  • Bev as well as Marti getting Taxes done.
  • Donor to metalshop (anonymous)
  • Ethan for setting up audio & inventorying audio equipment in room 4.
  • Kansas BEST, 2 people volunteering. Larry Walton, Tom Cornwall, and Rusty


Old Business

Inventory policies - Jai

Vote: 7 in favor, 0 opposed, one abstaining because of no tie. @ decision Approved


COVID Mask Policy Discussion / Update - All

  • Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
  • James motions to continue as is. Aaron seconds
  • Much discussion


Per: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html “In Sedgwick County, Kansas, community transmission is high Transmission. Everyone should wear a mask in public indoor settings. Mask requirements might vary from place to place. Make sure you follow local laws, rules, regulations or guidance.” Voting: yes 4 (tie breaking) no 3 abstain 1 @decision Keep policy as is.


Name alignment between various locations - Jai

  • Bev: Emprise, Southwestern done. (Had it correct, displayed wrong)
  • Has not been done with the KS SOS office yet.

Request for using the space - Brian

@TODO (Jai, no date): Reach back out to see about status, as can't talk to Insurance without a proposal.

New Business

Treasurer’s Report - Bev

(Link being problematic add after meeting)

  • Motion Jai, Second by Doug

Appropriate from cash reserves: $683 to supplement donations for 2 PRUSA 3D printers $500 to replace parts in 10 of the existing laptops to increase usability $1183 total Votes: 7 yes 0 no 1 abstain (no tie)

  • Request for donations for some Kansas Best teams

@TODO (Rustin, no date): Reach out and see about donations, not a request for direct MakeICT (organization) money.

Area Leads

  • Area leads need to be selected/appointed at the next meeting and budgets prepared

@TODO (James, no date): Request people applying for area leads.

Ending Zoom Meetings - James

  • Only used for board meetings. Costs $16 a month.
  • We have Google Meet for free, and links are automatically on the calendar.
  • Jai Motions to discontinue using zoom and use Google Meet. Doug seconds
  • Vote: yea 7 no 0 1 abstain (no tie)


Revise Committee Policy - James

  • Currently our policy is both out with regards to practice and enforcement.
  • Multiple groups have suggested that either an email list or a forum would work better than meetings.

https://docs.google.com/document/d/13XZ53-ffEPGVuNoCf8WRSAW8GTgGXAfGiBp1iAulcoo/edit

  • Tabled for the month.


Communication issues - James

  • We have huge communication issues.
  • In the past we have had a single list which has worked well to make sure everyone can be informed.
  • Propose to go back to a single administration list, so that everyone who wishes to can be informed on all committee discussions.
  • In discussions people have liked it, as there's a huge communication problem.
    • One drawback pointed out is some people are already behind on emails.

@TODO (Board, no date): Review Current Dsitribution Lists/emails



Area Reports

https://docs.google.com/document/d/1BjmroxfuihLnTIejhyy6vHxH-JUIUUw7Xxfg6oRh5jQ/edit

Committee Reports

Awards Committee & Donor Wall - Jai

Next meeting not on calendar: When?

Classroom Management Committee - LaDeana Dockery

  • Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
  • Next meeting 12/2 8pm
  • Halloween Party
  • Game Night and Music nights

Last meeting canceled (one every 2 weeks)


Communications (and Wikibrarian) - Malissa Long

  • Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)


Events Committee - X

  • See above (Classroom Management Committee)

Facilities Committee - Saga Romig

Next meeting not on calendar: When?

https://wiki.makeict.org/wiki/November_2_2021_-_Facilities

Finance Committee - Dan Kries

  • 3rd Monday of the month at 6:30 (Is this correct? - schedule dependent, may change)
  • Met this morning at 8:30am
  • Discussed taxes
  • Discussed Giving Tuesday (last Tuesday of November) and Cyber Monday (to be covered in Newsletter)

Forge Committee - James Seymour/Mike Atherton

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)

Fundraising - Ethan Doak

  • Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
  • Worked on Room 4 this month for the most.

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

Letterpress - David Springs

Next meeting not on calendar: When?

  • Meeting Dec 12th at 7 pm (Not on calendar)
  • Still mostly waiting on hardware.


Garden - Sean Sandefur

  • Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
  • Dorment for the winter

IT - Tom Bloom

Next meeting not on calendar: When?

  • Meeting was held.
  • Some requests, but they haven't been given to me (James, was sent at 7:45)
  • Internet has been slow, trying to track that down.
  • Make sure changes are sent to IT.

Inventory - Anna DiSalvo/Wallis Mead

  • Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
  • -Some progress on room 4 on Tuesday. Inventory of the rest of the items has begun and some trash cleared out. A list of items looking for a home will be posted to area leads to see if there is a use for them in the space before being offered to the membership.

-May need another scrap metal haul in order to get rid of large staging panels -Currently working on creating a schedule and process to perform room by room inventory side by side with area leads

Membership (and Community Outreach) - Jai

Membership as of 2021-11-18: 416 (plus 2 donors)


Did not meet. Request: Key form require 2 area/committee lead, 2 board member, and 2 members) Saturday before the 1st Maker Monday of the month and the Tuesday before the last Maker Monday of the month Email: membership @makeict.org or president @makeict.org


Outreach (and Education) - LaDeana Dockery

  • See Classroom above.

Scholarships - x

  • Per July decision will be handled by Finance.

Security (and Safety) - Ken Steadman/David Springs

  • Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
  • Had break in. Someone left 5 windows unlocked.
  • Possibly device to help secure it.


Special Projects (and Makerfaire) - x

  • See Events

Welcome Center - Angel

Next meeting not on calendar: When?

Other Items Discussed

  • Jewelry, Lead stepping down
  • Authorization
    • Require people to resubmit the access policies?
    • Designate what that class is for any authorizations.

Past Events

  • Halloween Party
    • October 29th, 18:30 – 21:00 at MakeICT
    • BRING A PUMPKIN 🎃
  • Committee Open House
    • November 6th 2021, 10am-12pm at MakeICT

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Member Orientation
  • Member meeting
  • Sunday December 19th at 5pm
  • LUNAR ECLIPSE
    • TONIGHT
    • Starts at midnight this evening/night/tomorrow morning
    • Only a partial one.
  • ECO Fest
    • Has been postponed to May 1st, 2022

Decision Summary

    Task Summary

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