Difference between revisions of "Board Meeting 2021-11-18"
(Initial creation for meeting) |
Brad Cozine (talk | contribs) m (Text replacement - "Ralph" to "Saga") |
||
(4 intermediate revisions by 2 users not shown) | |||
Line 1: | Line 1: | ||
+ | [[Category:Board]] | ||
+ | [[Category:Meetings]] | ||
+ | [[Category:Board Meetings]] | ||
+ | [[Category:Meetings in 2021]] | ||
+ | |||
=AGENDA= | =AGENDA= | ||
==Attendance== | ==Attendance== | ||
===Board Members=== | ===Board Members=== | ||
− | + | *James Lancaster, Secretary | |
+ | *Anna DiSalvo, At-Large | ||
+ | *Doug Wilson, At-Large | ||
*Jai Chauhan, President | *Jai Chauhan, President | ||
*Rustin Atkeisson, Vice-President | *Rustin Atkeisson, Vice-President | ||
− | |||
− | |||
− | |||
*David Hanson, At-Large | *David Hanson, At-Large | ||
− | |||
*Aaron Rivers, At-Large | *Aaron Rivers, At-Large | ||
+ | *Beverly Schellenger, Treasurer | ||
+ | |||
+ | Absent: | ||
+ | |||
===Members=== | ===Members=== | ||
+ | *LaDeana Dockery | ||
+ | *Jeremiah Burian | ||
+ | *Ethan Doak | ||
+ | *Dean Day | ||
+ | *Patrick Hutchinson | ||
+ | *David Springs | ||
+ | *Sarah Denton | ||
+ | *Tom Bloom | ||
+ | *Steve Owens | ||
+ | |||
+ | |||
+ | |||
==Standing Items== | ==Standing Items== | ||
*'''Thanks & Recognition''' | *'''Thanks & Recognition''' | ||
+ | *David Springs and LaDeana Dockery for not waiting until the last minute to send reports to the board. | ||
+ | *Bev as well as Marti getting Taxes done. | ||
+ | *Donor to metalshop (anonymous) | ||
+ | * Ethan for setting up audio & inventorying audio equipment in room 4. | ||
+ | * Kansas BEST, 2 people volunteering. Larry Walton, Tom Cornwall, and Rusty | ||
Line 24: | Line 48: | ||
* As it wasn't voted on, and was tabled, bringing back up the proposed changes. | * As it wasn't voted on, and was tabled, bringing back up the proposed changes. | ||
* https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing | * https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing | ||
− | * Has been tabled repeatedly. | + | * Has been tabled repeatedly. |
+ | * Discussion | ||
+ | * Aaron motions to accept it minus the Internal reservation form. Doug seconds. | ||
+ | Vote: 7 in favor, 0 opposed, one abstaining because of no tie. | ||
+ | @ decision Approved | ||
+ | |||
===COVID Mask Policy Discussion / Update - All=== | ===COVID Mask Policy Discussion / Update - All=== | ||
*Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.” | *Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.” | ||
+ | * James motions to continue as is. Aaron seconds | ||
+ | * Much discussion | ||
+ | |||
+ | |||
+ | Per: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html | ||
+ | “In Sedgwick County, Kansas, community transmission is high Transmission. | ||
+ | Everyone should wear a mask in public indoor settings. | ||
+ | Mask requirements might vary from place to place. Make sure you follow local laws, rules, regulations or guidance.” | ||
+ | Voting: yes 4 (tie breaking) no 3 abstain 1 | ||
+ | @decision Keep policy as is. | ||
+ | |||
===Name alignment between various locations - Jai=== | ===Name alignment between various locations - Jai=== | ||
+ | * Bev: Emprise, Southwestern done. (Had it correct, displayed wrong) | ||
+ | * Has not been done with the KS SOS office yet. | ||
===Request for using the space - Brian=== | ===Request for using the space - Brian=== | ||
− | *Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3 | + | *Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3 |
*Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian | *Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian | ||
+ | |||
+ | {{todo|who=Jai|what=Reach back out to see about status, as can't talk to Insurance without a proposal. |done=0}} | ||
==New Business== | ==New Business== | ||
===Treasurer’s Report - Bev=== | ===Treasurer’s Report - Bev=== | ||
+ | (Link being problematic add after meeting) | ||
+ | * Motion Jai, Second by Doug | ||
+ | Appropriate from cash reserves: | ||
+ | $683 to supplement donations for 2 PRUSA 3D printers | ||
+ | $500 to replace parts in 10 of the existing laptops to increase usability | ||
+ | $1183 total | ||
+ | Votes: 7 yes 0 no 1 abstain (no tie) | ||
+ | |||
+ | * Request for donations for some Kansas Best teams | ||
+ | |||
+ | {{todo|who=Rustin|what=Reach out and see about donations, not a request for direct MakeICT (organization) money.|done=0}} | ||
+ | |||
+ | ===Area Leads=== | ||
+ | * Area leads need to be selected/appointed at the next meeting and budgets prepared | ||
+ | |||
+ | {{todo|who=James|what=Request people applying for area leads. |done=0}} | ||
+ | |||
+ | ===Ending Zoom Meetings - James === | ||
+ | * Only used for board meetings. Costs $16 a month. | ||
+ | * We have Google Meet for free, and links are automatically on the calendar. | ||
+ | * Jai Motions to discontinue using zoom and use Google Meet. Doug seconds | ||
+ | * Vote: yea 7 no 0 1 abstain (no tie) | ||
+ | ===Revise Committee Policy - James=== | ||
+ | * Currently our policy is both out with regards to practice and enforcement. | ||
+ | * Multiple groups have suggested that either an email list or a forum would work better than meetings. | ||
+ | https://docs.google.com/document/d/13XZ53-ffEPGVuNoCf8WRSAW8GTgGXAfGiBp1iAulcoo/edit | ||
+ | * Tabled for the month. | ||
+ | |||
+ | |||
+ | ===Communication issues - James=== | ||
+ | * We have huge communication issues. | ||
+ | * In the past we have had a single list which has worked well to make sure everyone can be informed. | ||
+ | * Propose to go back to a single administration list, so that everyone who wishes to can be informed on all committee discussions. | ||
+ | * In discussions people have liked it, as there's a huge communication problem. | ||
+ | ** One drawback pointed out is some people are already behind on emails. | ||
+ | |||
+ | {{todo|who=Board|what=Review Current Dsitribution Lists/emails|done=0}} | ||
Line 46: | Line 127: | ||
==Area Reports== | ==Area Reports== | ||
− | + | https://docs.google.com/document/d/1BjmroxfuihLnTIejhyy6vHxH-JUIUUw7Xxfg6oRh5jQ/edit | |
==Committee Reports== | ==Committee Reports== | ||
− | |||
− | |||
− | ===Awards Committee - Jai=== | + | ===Awards Committee & Donor Wall - Jai=== |
===='''Next meeting not on calendar''': When?==== | ===='''Next meeting not on calendar''': When?==== | ||
===Classroom Management Committee - LaDeana Dockery=== | ===Classroom Management Committee - LaDeana Dockery=== | ||
*Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm) | *Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm) | ||
+ | *Next meeting 12/2 8pm | ||
+ | * Halloween Party | ||
+ | * Game Night and Music nights | ||
+ | Last meeting canceled (one every 2 weeks) | ||
+ | |||
+ | |||
===Communications (and Wikibrarian) - Malissa Long=== | ===Communications (and Wikibrarian) - Malissa Long=== | ||
*Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm) | *Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm) | ||
+ | |||
===Events Committee - X=== | ===Events Committee - X=== | ||
*See above (Classroom Management Committee) | *See above (Classroom Management Committee) | ||
− | ===Facilities Committee - | + | ===Facilities Committee - Saga Romig=== |
===='''Next meeting not on calendar''': When?==== | ===='''Next meeting not on calendar''': When?==== | ||
+ | https://wiki.makeict.org/wiki/November_2_2021_-_Facilities | ||
===Finance Committee - Dan Kries=== | ===Finance Committee - Dan Kries=== | ||
− | *3rd Monday of the month at 6:30 | + | *3rd Monday of the month at 6:30 (Is this correct? - schedule dependent, may change) |
+ | *Met this morning at 8:30am | ||
+ | *Discussed taxes | ||
+ | *Discussed Giving Tuesday (last Tuesday of November) and Cyber Monday (to be covered in Newsletter) | ||
===Forge Committee - James Seymour/Mike Atherton=== | ===Forge Committee - James Seymour/Mike Atherton=== | ||
Line 76: | Line 166: | ||
===Fundraising - Ethan Doak=== | ===Fundraising - Ethan Doak=== | ||
* Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm) | * Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm) | ||
− | + | * Worked on Room 4 this month for the most. | |
===Lounge/Breakroom - David Mendoza=== | ===Lounge/Breakroom - David Mendoza=== | ||
Line 83: | Line 173: | ||
===Letterpress - David Springs=== | ===Letterpress - David Springs=== | ||
===='''Next meeting not on calendar''': When?==== | ===='''Next meeting not on calendar''': When?==== | ||
+ | * Meeting Dec 12th at 7 pm (Not on calendar) | ||
+ | * Still mostly waiting on hardware. | ||
+ | |||
− | ===Garden - | + | ===Garden - Sean Sandefur=== |
*Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm) | *Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm) | ||
+ | *Dorment for the winter | ||
===IT - Tom Bloom=== | ===IT - Tom Bloom=== | ||
===='''Next meeting not on calendar''': When?==== | ===='''Next meeting not on calendar''': When?==== | ||
+ | * Meeting was held. | ||
+ | * Some requests, but they haven't been given to me (James, was sent at 7:45) | ||
+ | * Internet has been slow, trying to track that down. | ||
+ | * Make sure changes are sent to IT. | ||
===Inventory - Anna DiSalvo/Wallis Mead=== | ===Inventory - Anna DiSalvo/Wallis Mead=== | ||
*Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm) | *Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm) | ||
+ | *-Some progress on room 4 on Tuesday. Inventory of the rest of the items has begun and some trash cleared out. A list of items looking for a home will be posted to area leads to see if there is a use for them in the space before being offered to the membership. | ||
+ | -May need another scrap metal haul in order to get rid of large staging panels | ||
+ | -Currently working on creating a schedule and process to perform room by room inventory side by side with area leads | ||
− | ===Membership (and Community Outreach) - | + | ===Membership (and Community Outreach) - Jai=== |
+ | Membership as of 2021-11-18: 416 (plus 2 donors) | ||
+ | |||
+ | |||
+ | Did not meet. | ||
+ | Request: Key form require 2 area/committee lead, 2 board member, and 2 members) | ||
+ | Saturday before the 1st Maker Monday of the month and the Tuesday before the last Maker Monday of the month | ||
+ | Email: membership @makeict.org or president @makeict.org | ||
Line 104: | Line 212: | ||
===Security (and Safety) - Ken Steadman/David Springs=== | ===Security (and Safety) - Ken Steadman/David Springs=== | ||
*Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm) | *Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm) | ||
+ | *Had break in. Someone left 5 windows unlocked. | ||
+ | * Possibly device to help secure it. | ||
+ | |||
Line 113: | Line 224: | ||
==Other Items Discussed== | ==Other Items Discussed== | ||
− | + | * Jewelry, Lead stepping down | |
+ | * Authorization | ||
+ | ** Require people to resubmit the access policies? | ||
+ | ** Designate what that class is for any authorizations. | ||
==Past Events== | ==Past Events== | ||
− | |||
− | * Halloween Party | + | * Halloween Party |
− | ** October 29th, 18:30 – 21:00 at MakeICT | + | ** October 29th, 18:30 – 21:00 at MakeICT |
** BRING A PUMPKIN 🎃 | ** BRING A PUMPKIN 🎃 | ||
* Committee Open House | * Committee Open House | ||
Line 131: | Line 244: | ||
*'''Member meeting''' | *'''Member meeting''' | ||
*Sunday December 19th at 5pm | *Sunday December 19th at 5pm | ||
+ | *'''LUNAR ECLIPSE''' | ||
+ | ** TONIGHT | ||
+ | ** Starts at midnight this evening/night/tomorrow morning | ||
+ | ** Only a partial one. | ||
*'''ECO Fest''' | *'''ECO Fest''' |
Latest revision as of 11:04, 9 June 2022
Contents
- 1 AGENDA
- 1.1 Attendance
- 1.2 Standing Items
- 1.3 Old Business
- 1.4 New Business
- 1.5 Area Reports
- 1.6 Committee Reports
- 1.6.1 Awards Committee & Donor Wall - Jai
- 1.6.2 Classroom Management Committee - LaDeana Dockery
- 1.6.3 Communications (and Wikibrarian) - Malissa Long
- 1.6.4 Events Committee - X
- 1.6.5 Facilities Committee - Saga Romig
- 1.6.6 Finance Committee - Dan Kries
- 1.6.7 Forge Committee - James Seymour/Mike Atherton
- 1.6.8 Fundraising - Ethan Doak
- 1.6.9 Lounge/Breakroom - David Mendoza
- 1.6.10 Letterpress - David Springs
- 1.6.11 Garden - Sean Sandefur
- 1.6.12 IT - Tom Bloom
- 1.6.13 Inventory - Anna DiSalvo/Wallis Mead
- 1.6.14 Membership (and Community Outreach) - Jai
- 1.6.15 Outreach (and Education) - LaDeana Dockery
- 1.6.16 Scholarships - x
- 1.6.17 Security (and Safety) - Ken Steadman/David Springs
- 1.6.18 Special Projects (and Makerfaire) - x
- 1.6.19 Welcome Center - Angel
- 1.7 Other Items Discussed
- 1.8 Past Events
- 1.9 Upcoming Events
- 1.10 Decision Summary
- 1.11 Task Summary
AGENDA
Attendance
Board Members
- James Lancaster, Secretary
- Anna DiSalvo, At-Large
- Doug Wilson, At-Large
- Jai Chauhan, President
- Rustin Atkeisson, Vice-President
- David Hanson, At-Large
- Aaron Rivers, At-Large
- Beverly Schellenger, Treasurer
Absent:
Members
- LaDeana Dockery
- Jeremiah Burian
- Ethan Doak
- Dean Day
- Patrick Hutchinson
- David Springs
- Sarah Denton
- Tom Bloom
- Steve Owens
Standing Items
- Thanks & Recognition
- David Springs and LaDeana Dockery for not waiting until the last minute to send reports to the board.
- Bev as well as Marti getting Taxes done.
- Donor to metalshop (anonymous)
- Ethan for setting up audio & inventorying audio equipment in room 4.
- Kansas BEST, 2 people volunteering. Larry Walton, Tom Cornwall, and Rusty
Old Business
Inventory policies - Jai
- As it wasn't voted on, and was tabled, bringing back up the proposed changes.
- https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
- Has been tabled repeatedly.
- Discussion
- Aaron motions to accept it minus the Internal reservation form. Doug seconds.
Vote: 7 in favor, 0 opposed, one abstaining because of no tie. @ decision Approved
COVID Mask Policy Discussion / Update - All
- Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
- James motions to continue as is. Aaron seconds
- Much discussion
Per: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html
“In Sedgwick County, Kansas, community transmission is high Transmission.
Everyone should wear a mask in public indoor settings.
Mask requirements might vary from place to place. Make sure you follow local laws, rules, regulations or guidance.”
Voting: yes 4 (tie breaking) no 3 abstain 1
@decision Keep policy as is.
Name alignment between various locations - Jai
- Bev: Emprise, Southwestern done. (Had it correct, displayed wrong)
- Has not been done with the KS SOS office yet.
Request for using the space - Brian
- Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
- Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian
@TODO (Jai, no date): Reach back out to see about status, as can't talk to Insurance without a proposal.
New Business
Treasurer’s Report - Bev
(Link being problematic add after meeting)
- Motion Jai, Second by Doug
Appropriate from cash reserves: $683 to supplement donations for 2 PRUSA 3D printers $500 to replace parts in 10 of the existing laptops to increase usability $1183 total Votes: 7 yes 0 no 1 abstain (no tie)
- Request for donations for some Kansas Best teams
@TODO (Rustin, no date): Reach out and see about donations, not a request for direct MakeICT (organization) money.
Area Leads
- Area leads need to be selected/appointed at the next meeting and budgets prepared
@TODO (James, no date): Request people applying for area leads.
Ending Zoom Meetings - James
- Only used for board meetings. Costs $16 a month.
- We have Google Meet for free, and links are automatically on the calendar.
- Jai Motions to discontinue using zoom and use Google Meet. Doug seconds
- Vote: yea 7 no 0 1 abstain (no tie)
Revise Committee Policy - James
- Currently our policy is both out with regards to practice and enforcement.
- Multiple groups have suggested that either an email list or a forum would work better than meetings.
https://docs.google.com/document/d/13XZ53-ffEPGVuNoCf8WRSAW8GTgGXAfGiBp1iAulcoo/edit
- Tabled for the month.
Communication issues - James
- We have huge communication issues.
- In the past we have had a single list which has worked well to make sure everyone can be informed.
- Propose to go back to a single administration list, so that everyone who wishes to can be informed on all committee discussions.
- In discussions people have liked it, as there's a huge communication problem.
- One drawback pointed out is some people are already behind on emails.
@TODO (Board, no date): Review Current Dsitribution Lists/emails
Area Reports
https://docs.google.com/document/d/1BjmroxfuihLnTIejhyy6vHxH-JUIUUw7Xxfg6oRh5jQ/edit
Committee Reports
Awards Committee & Donor Wall - Jai
Next meeting not on calendar: When?
Classroom Management Committee - LaDeana Dockery
- Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
- Next meeting 12/2 8pm
- Halloween Party
- Game Night and Music nights
Last meeting canceled (one every 2 weeks)
Communications (and Wikibrarian) - Malissa Long
- Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)
Events Committee - X
- See above (Classroom Management Committee)
Facilities Committee - Saga Romig
Next meeting not on calendar: When?
https://wiki.makeict.org/wiki/November_2_2021_-_Facilities
Finance Committee - Dan Kries
- 3rd Monday of the month at 6:30 (Is this correct? - schedule dependent, may change)
- Met this morning at 8:30am
- Discussed taxes
- Discussed Giving Tuesday (last Tuesday of November) and Cyber Monday (to be covered in Newsletter)
Forge Committee - James Seymour/Mike Atherton
- Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)
Fundraising - Ethan Doak
- Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
- Worked on Room 4 this month for the most.
Lounge/Breakroom - David Mendoza
Next meeting not on calendar: When?
Letterpress - David Springs
Next meeting not on calendar: When?
- Meeting Dec 12th at 7 pm (Not on calendar)
- Still mostly waiting on hardware.
Garden - Sean Sandefur
- Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
- Dorment for the winter
IT - Tom Bloom
Next meeting not on calendar: When?
- Meeting was held.
- Some requests, but they haven't been given to me (James, was sent at 7:45)
- Internet has been slow, trying to track that down.
- Make sure changes are sent to IT.
Inventory - Anna DiSalvo/Wallis Mead
- Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
- -Some progress on room 4 on Tuesday. Inventory of the rest of the items has begun and some trash cleared out. A list of items looking for a home will be posted to area leads to see if there is a use for them in the space before being offered to the membership.
-May need another scrap metal haul in order to get rid of large staging panels -Currently working on creating a schedule and process to perform room by room inventory side by side with area leads
Membership (and Community Outreach) - Jai
Membership as of 2021-11-18: 416 (plus 2 donors)
Did not meet.
Request: Key form require 2 area/committee lead, 2 board member, and 2 members)
Saturday before the 1st Maker Monday of the month and the Tuesday before the last Maker Monday of the month
Email: membership @makeict.org or president @makeict.org
Outreach (and Education) - LaDeana Dockery
- See Classroom above.
Scholarships - x
- Per July decision will be handled by Finance.
Security (and Safety) - Ken Steadman/David Springs
- Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
- Had break in. Someone left 5 windows unlocked.
- Possibly device to help secure it.
Special Projects (and Makerfaire) - x
- See Events
Welcome Center - Angel
Next meeting not on calendar: When?
Other Items Discussed
- Jewelry, Lead stepping down
- Authorization
- Require people to resubmit the access policies?
- Designate what that class is for any authorizations.
Past Events
- Halloween Party
- October 29th, 18:30 – 21:00 at MakeICT
- BRING A PUMPKIN 🎃
- Committee Open House
- November 6th 2021, 10am-12pm at MakeICT
Upcoming Events
- Maker Monday
- 2nd and 4th Mondays
- Member Orientation
- Member meeting
- Sunday December 19th at 5pm
- LUNAR ECLIPSE
- TONIGHT
- Starts at midnight this evening/night/tomorrow morning
- Only a partial one.
- ECO Fest
- Has been postponed to May 1st, 2022