March 16th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• James Lancaster, At-Large
• Gary Titus, Treasurer
• Sherry Ibrahim, Vice President
• Doug Wilson, At-Large
• LaDeana Dockery, At-Large

Absent

• Ethan Doak, Secretary
• Aaron Rivers, At-Large

Standing Items

• Thanks & Recognition
• LaDeana, Sherry, James, John, and Malissa for hosting USD 259
• LaDeana, Malissa, and John for picking up the ball when USD261 made a surprise early visit to the makerspace

Old Business

Wichita Virtual School (USD 259) Education Imagine Academy

• They came and enjoyed their visit
• Word has spread to other virtual schools and potentially have another set of visits in the works

Surplus Auction

• Is live https://www.gavelroads.com/search?search=make%20ict
• Are over $650 total as of 3/7/2023

MakerFair - Exploration Place

• Rustin and Malissa are on the panel

Roof Funding

• Insurance said a new roof was not needed
• Were suggested to either silver the roof or can put a 2nd layer on over the existing roof
• Need to get updated quotes, but will most likely be fund raising through the building fund to pay for the roof

Makerfest Market March 25 (11am-3pm)

• Permit submitted
• Almost all of the spots were filled for the outdoor and indoor booths
• Skipped on the large outdoor tent - no one signed up for those spots

New Business

Treasurer’s Report - Gary

• Had a positive income

Minutes Approval

• Board to review minutes notes from February

February: https://wiki.makeict.org/wiki/February_16th_2023

• Motion?

Ceramics Studio Access Policy Update

• Link to current ceramic studio wiki page: https://wiki.makeict.org/wiki/Ceramics_Area
• Ceramics studio does not currently have an access policy
• Gaye would like to add an access policy for the ceramics studio by adding the following lines:
  • Use of the Ceramics Studio requires attendance in the area authorization

class. Completion of the authorization class will grant access to the area and use of the equipment…

• • Operation of the kiln is limited to the Ceramics Studio Lead, Assistant

Lead(s), and their designees.

• Main concern is the maintenance of the ceramics studio and not the safety
• Authorization Classes would be offered on more than just Tuesday nights
• Link to proposed access policy: Ceramics Area Policy

• Proposed Policy update to wiki page:
  • Use of the Ceramics Studio requires attendance in the area authorization class. Completion of the authorization class will grant access to the area and use of the equipment.
  • Operation of the kiln is limited to the Ceramics Studio Lead, Assistant Lead(s), and their designees.
  • Members that have been using the ceramics studio prior to 2/16/2023 are authorized but are encouraged to contact the area lead and have a 1 on 1 session to answer any questions or concerns.

Guest Access Policy Update

• Current policy does not explicitly state how to handle babysitting or unattended children.
• Current policy link: https://wiki.makeict.org/wiki/Guest_policy
• Proposed edit to policy: Guest Policy Revision
• Suggest revising policy to add the following:
  • Babysitting is strictly an agreement between members and is not to be expected of other members.

Creation of Election Committee

• Would like to request the formation of an election committee with 3 members that are not planning on running for the board in the 2023 term.
• Motion

Open Position On Board

• Secretary position resigned
• The position was unopposed during the election
• Per Bylaws (Article VI, Section 6), we have 3 months to fill the position
• We would need to fill the position by the start of June

Breakfast with the board

• April 15th 2023 - Conflicts with renaissance fair
• Suggest changing to Mon April 17th at 6pm and calling it Dinner with the Board

==Committee Reports==-++

Communications - Sherry Ibrahim

• Meetings - days/time will change, TBD

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Joe Birzer

• On Calendar Tuesday 6:30

Finance Committee - Gary Titus

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

Garden - Sherry Ibrahim

• Plot rentals are open for returning garden members, see/email/message Sherry for details
• First tomatoes repotted into larger pots, Allium spp have been moved to raised beds. A second shelf was installed in boiler room and light was hung above it with Rob DuTeau’s help.  Cold frame built by Jesse over bok choy.  Daikon radishes for soil improvement have sprouted.  Hard freeze this next weekend is delaying further planting.  Master Gardeners may be out in their plot at any time now and have been permitted access to shed and watering equipment etc.
• Facilities will be rebuilding the water faucet
• Next meeting is Sunday March 19 at 10AM, currently meeting every other week
• Submitted a grant application for a $3k grant with focus of educating children on edible gardening
  

IT - James Lancaster

• Computer lab up, but not finished.

Inventory - Ben Rogers

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)

Membership (and Community Outreach) -

Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors) Membership as of 2022-08-18: 456 (plus 2 donors) Membership as of 2022-09-18: 445 (plus 2 donors) Membership as of 2022-10-22: 452 (plus 2 donors) Membership as of 2022-11-17: 448 (plus 2 donors) Membership as of 2022-12-15: 449 Membership as of 2023-01-19: 468 Membership as of 2023-02-16: 480

• next meeting Monday January

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Security (and Safety) - Rustin Atkeisson

• have a couple more cameras up
• security asks that people not put tall objects on top of the glass cabinets in the West hall

Special Projects (and Makerfaire) - x

• See events

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Breakfast with the board
• April 15th 2023 - Conflicts with renaissance fair
• 9am

• Member Orientation
  • Tuesday March 21st @ 6pm
  • Saturday April 8th @2:30pm

2023 Board Meetings