Difference between revisions of "Board Meeting 2021-07-15"

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(Initial creation for meeting.)
 
(Update with most current information)
Line 4: Line 4:
  
 
===Board Members===
 
===Board Members===
−
 
+
*Jai Chauhan, President
−
Absent
+
*Rustin Atkeisson, Vice-President
 +
*James Lancaster, Secretary
 +
*Beverly Schellenger, Treasurer
 +
*Aaron Rivers, At-Large
 +
*Anna DiSalvo, At-Large
 +
*David Hanson, At-Large
 +
*Doug Wilson, At-Large
  
 
===Members===
 
===Members===
Line 13: Line 19:
  
 
*'''Thanks & Recognition'''
 
*'''Thanks & Recognition'''
 +
** Cathy Bowman for her amazing work on the space.
 +
** Joe Birzer & Roy Lyon for getting the Fablab AC working.
 +
** All Committee leads and members who have gotten the meetings posted on the calendar
  
 
==Old Business==
 
==Old Business==
Line 19: Line 28:
 
**[[2021 Board Nominations|Nominations Tracking Page]]
 
**[[2021 Board Nominations|Nominations Tracking Page]]
 
** Due to some issues, some roadbumps in changing over.  
 
** Due to some issues, some roadbumps in changing over.  
 +
* 2021-2022 Board Members:
 +
**President: Jai Chauhan
 +
**Vice-President: Rustin Atkeisson
 +
**Secretary: James Lancaster
 +
**Treasurer: Beverly Schellenger
 +
**At-Large: Anna DiSalvo
 +
**At-Large: David Hanson
 +
**At-Large: Aaron Rivers
 +
**At-Large: Doug Wilson
 +
**Immediate Past President: None
  
  
Line 28: Line 47:
  
 
*'''Treasurer’s Report - Bev'''
 
*'''Treasurer’s Report - Bev'''
 +
**Presentation: https://docs.google.com/presentation/d/15yRKMHMUwlkWUB1fhlqb6_Sk1IAWRPK8/
 +
**As of July 12th
 +
***Emprise Bank  $17156.21 (+$2,471.21 from June 17th)
 +
***Ameritrade  $5200 (+/-0)
 +
***Southwestern Bank  $2200 (+/-0)
 +
 +
* '''Provide to members comparison of expenses from Booth and Douglas''' - Rustin
 +
** Mentioned at annual meeting
  
 
* '''Committee Wrangling - List of Committees and chairpeople '''
 
* '''Committee Wrangling - List of Committees and chairpeople '''
−
** No current list exists
+
** No current list exists, best James could come up with
 +
*** Notes: Those with *name* have been assigned since September, so are not acting chairpeople
 +
*** Building committee was noted in 18 March 2021 minutes.
 +
*** Three areas were created as Committees: Letterpress, Lounge/Breakroom, Welcome Center on 17 December 2020
 +
 
 +
{|
 +
|+
 +
!Committee
 +
!Acting Chair
 +
!Vice-Chair
 +
|-
 +
|Awards Committee
 +
|??
 +
|??
 +
|-
 +
|Ad-hoc Building Committee
 +
|??
 +
|??
 +
|-
 +
|Classroom Management Committee
 +
|LaDeana Dockery
 +
|(needs replaced)
 +
|-
 +
|Communications Committee
 +
|Malissa Long
 +
|??
 +
|-
 +
|Events
 +
|??
 +
|??
 +
|-
 +
|Election
 +
|Patrick Hutchinson
 +
|??
 +
|-
 +
|Facilities
 +
|Ralph Roman
 +
|??
 +
|-
 +
|Finance Committee
 +
|Dan Kries
 +
|??
 +
|-
 +
|Forge Committee
 +
|*James Seymour*
 +
|Mike Atherton
 +
|-
 +
|Fundraising
 +
|Ethan Doak
 +
|Domy Rivo
 +
|-
 +
|Garden
 +
|*Aaron Rivers*
 +
|Mike Barushok
 +
|-
 +
|Inventory
 +
|Anna DiSalvo
 +
|??
 +
|-
 +
|Lounge/Breakroom
 +
|*David Mendoza*
 +
|??
 +
|-
 +
|Letterpress
 +
|*David Springs*
 +
|??
 +
|-
 +
|IT Committee
 +
|Tom Bloom
 +
|??
 +
|-
 +
|Membership
 +
|Paula Pankratz
 +
|??
 +
|-
 +
|Outreach (and Education)
 +
|LaDeana Dockery
 +
|??
 +
|-
 +
|Scholarships
 +
|??
 +
|??
 +
|-
 +
|Security Team
 +
|Ken Steadman
 +
|??
 +
|-
 +
|Special Projects (and Makerfaire)
 +
|??
 +
|??
 +
|-
 +
|Welcome Center
 +
|*Angel Mejia*
 +
|
 +
|-
 +
|}
 +
<BR />
 +
 
 +
 
 +
 
  
 +
* '''Reports from Areas & Committees''' - James
 +
** Tried to introduce a format for them to be submitted, but almost all have not. (Within 2 weeks, that's understandable.)
 +
 +
* '''Status of some policies''' - James
 +
** When reviewing policies came across something that I have not been able to resolve asking a number of people:
 +
** Property Removal, Tool Loans, Donations and others changed on wiki as if changed by, but don't appear to have been actually changed by the board per minutes? I thought it was discussed again, and possibly voted on.
 +
** https://wiki.makeict.org/wiki/December_17_2020#New_Business (bottom of section)
  
 
==Committee Reports==
 
==Committee Reports==
  
 
===Awards Committee - x===
 
===Awards Committee - x===
 +
* Status and Next meeting?
  
−
===Scholarships - x===
+
===Classroom Management Committee - LaDeana Dockery (interim)===
 +
* Next meeting on calendar (22 July)
 +
* Last meeting minutes (linked on wiki): https://wiki.makeict.org/wiki/Classroom_Management
 +
** Note to committee reporter: Copying the calendar for events is not needed in reports
 +
**'''Classroom-Requests'''**
 +
*** Look at changing the classroom rental policy in the future (not done yet?)
  
 
===Communications (and Wikibrarian) - Malissa Long===
 
===Communications (and Wikibrarian) - Malissa Long===
 +
* Next meeting on calendar (28 July)
  
−
===Facilities Committee - X===
+
===Facilities Committee - Ralph Roming (acting)===
 +
* Next meeting on calendar (3 August)
 +
* Last meeting: https://wiki.makeict.org/wiki/July_6_2021_-_Facilities
 +
** ACs for Rooms
  
 
===Finance Committee - Dan Kries===
 
===Finance Committee - Dan Kries===
 +
==== '''Next meeting not on calendar''': When?====
 +
===='''Finance-Requests'''====
 +
** Finance Committee needs to appropriate $150 for the purchase of an updated QuickBooks.  Our current QB is no longer supported. IT purchasing?
  
 
===Forge Committee - James Seymour===
 
===Forge Committee - James Seymour===
 +
* Next meeting on calendar (11 August)
 +
* Minutes: https://talk.makeict.org/t/forge-committee-meeting-7-14-21-minutes/12326
 +
 +
===Fundraising - Ethan Doak (proposed)===
 +
* Next meeting on calendar (6 August)
 +
* Met, have not seen notes.
 +
 +
===Lounge/Breakroom - David Mendoza===
 +
==== '''Next meeting not on calendar''': When?====
 +
 +
===Letterpress - David Springs===
 +
==== '''Next meeting not on calendar''': When?====
 +
* Update here: https://talk.makeict.org/t/letterpress-area-needs-help/12133/11
 +
  
 
===Garden - Aaron Rivers===
 
===Garden - Aaron Rivers===
−
 
+
* Next meeting on calendar (26 July)
−
===Fundraising - x===
 
  
 
===IT - Tom Bloom===
 
===IT - Tom Bloom===
 +
* Next meeting on calendar (5 August)
 +
* Met 8 July
 +
** Issues with some security system being worked on. (window sensors etc.)
 +
** Backups and who is responsible for what.
 +
** Reimage laptops (possible request for SSDs in the future, and replacement parts)
 +
** Wifi changes (mostly transparent)
 +
**'''IT-Requests'''
 +
*** UPS batteries
 +
**** Need new batteries for UPS, were purchased 2 years ago have been in server room closet which is HOT.
 +
**** Cost between $178-340 depending on maker.
 +
*** Cooling needed for the closet.
  
−
* UPS batteries
+
===Inventory - Anna DiSalvo===
−
** Cooling needed.
+
* Next meeting on calendar (11 August)
−
** Need new batteries for UPS
+
* Meeting on 14 July
 +
** Determining things that did not sell for donation, sale to general public/donation/reuse/trash
 +
** Location for things
 +
** Sorting the rest of Room 4, meeting on 25 July at 2 pm
  
 
===Membership (and Community Outreach) - Paula Pankratz===
 
===Membership (and Community Outreach) - Paula Pankratz===
−
 
+
==== '''Next meeting not on calendar''': When?====
−
* Membership
+
* Membership Numbers
−
** As of 8 July 2021: 399 Members (Will be updated on day of.)
+
** As of 15 July 2021: 400 Members  
 
** By same measure, 387 at last board meeting.  
 
** By same measure, 387 at last board meeting.  
 +
** Dip in members near the end is due to delays in the paypal/WA script being manually run. (Almost certainly the downward spike seen about a month ago as well.)
 +
[[File:Active-users-plot-to-2021-07-15.png|alt=Active Members Plot|none|thumb|Active Members Plot]]
 +
<br />
  
 
===Outreach (and Education) - LaDeana Dockery (interim)===
 
===Outreach (and Education) - LaDeana Dockery (interim)===
 +
* Is this a subset of classroom?
  
−
===Classroom Management Committee - LaDeana Dockery (interim)===
+
===Scholarships - x===
 +
* Status and Next meeting?
  
 
===Security (and Safety) - Ken Steadman===
 
===Security (and Safety) - Ken Steadman===
−
 
+
===='''Next meeting not on calendar''': When?====
−
===Inventory - Anna DiSalvo===
 
  
 
===Special Projects (and Makerfaire) - x===
 
===Special Projects (and Makerfaire) - x===
 +
* Status and Next meeting?
  
 +
===Welcome Center - Angel===
 +
==== '''Next meeting not on calendar''': When?====
  
  

Revision as of 15:39, 15 July 2021

AGENDA

Attendance

Board Members

  • Jai Chauhan, President
  • Rustin Atkeisson, Vice-President
  • James Lancaster, Secretary
  • Beverly Schellenger, Treasurer
  • Aaron Rivers, At-Large
  • Anna DiSalvo, At-Large
  • David Hanson, At-Large
  • Doug Wilson, At-Large

Members

Standing Items

  • Thanks & Recognition
    • Cathy Bowman for her amazing work on the space.
    • Joe Birzer & Roy Lyon for getting the Fablab AC working.
    • All Committee leads and members who have gotten the meetings posted on the calendar

Old Business

  • Election Update/Changeover - Patrick
  • 2021-2022 Board Members:
    • President: Jai Chauhan
    • Vice-President: Rustin Atkeisson
    • Secretary: James Lancaster
    • Treasurer: Beverly Schellenger
    • At-Large: Anna DiSalvo
    • At-Large: David Hanson
    • At-Large: Aaron Rivers
    • At-Large: Doug Wilson
    • Immediate Past President: None


  • COVID Mask Policy Discussion / Update - All


New Business

  • Provide to members comparison of expenses from Booth and Douglas - Rustin
    • Mentioned at annual meeting
  • Committee Wrangling - List of Committees and chairpeople
    • No current list exists, best James could come up with
      • Notes: Those with *name* have been assigned since September, so are not acting chairpeople
      • Building committee was noted in 18 March 2021 minutes.
      • Three areas were created as Committees: Letterpress, Lounge/Breakroom, Welcome Center on 17 December 2020
Committee Acting Chair Vice-Chair
Awards Committee ?? ??
Ad-hoc Building Committee ?? ??
Classroom Management Committee LaDeana Dockery (needs replaced)
Communications Committee Malissa Long ??
Events ?? ??
Election Patrick Hutchinson ??
Facilities Ralph Roman ??
Finance Committee Dan Kries ??
Forge Committee *James Seymour* Mike Atherton
Fundraising Ethan Doak Domy Rivo
Garden *Aaron Rivers* Mike Barushok
Inventory Anna DiSalvo ??
Lounge/Breakroom *David Mendoza* ??
Letterpress *David Springs* ??
IT Committee Tom Bloom ??
Membership Paula Pankratz ??
Outreach (and Education) LaDeana Dockery ??
Scholarships ?? ??
Security Team Ken Steadman ??
Special Projects (and Makerfaire) ?? ??
Welcome Center *Angel Mejia*




  • Reports from Areas & Committees - James
    • Tried to introduce a format for them to be submitted, but almost all have not. (Within 2 weeks, that's understandable.)
  • Status of some policies - James
    • When reviewing policies came across something that I have not been able to resolve asking a number of people:
    • Property Removal, Tool Loans, Donations and others changed on wiki as if changed by, but don't appear to have been actually changed by the board per minutes? I thought it was discussed again, and possibly voted on.
    • https://wiki.makeict.org/wiki/December_17_2020#New_Business (bottom of section)

Committee Reports

Awards Committee - x

  • Status and Next meeting?

Classroom Management Committee - LaDeana Dockery (interim)

  • Next meeting on calendar (22 July)
  • Last meeting minutes (linked on wiki): https://wiki.makeict.org/wiki/Classroom_Management
    • Note to committee reporter: Copying the calendar for events is not needed in reports
    • Classroom-Requests**
      • Look at changing the classroom rental policy in the future (not done yet?)

Communications (and Wikibrarian) - Malissa Long

  • Next meeting on calendar (28 July)

Facilities Committee - Ralph Roming (acting)

Finance Committee - Dan Kries

Next meeting not on calendar: When?

Finance-Requests

    • Finance Committee needs to appropriate $150 for the purchase of an updated QuickBooks. Our current QB is no longer supported. IT purchasing?

Forge Committee - James Seymour

Fundraising - Ethan Doak (proposed)

  • Next meeting on calendar (6 August)
  • Met, have not seen notes.

Lounge/Breakroom - David Mendoza

Next meeting not on calendar: When?

Letterpress - David Springs

Next meeting not on calendar: When?


Garden - Aaron Rivers

  • Next meeting on calendar (26 July)

IT - Tom Bloom

  • Next meeting on calendar (5 August)
  • Met 8 July
    • Issues with some security system being worked on. (window sensors etc.)
    • Backups and who is responsible for what.
    • Reimage laptops (possible request for SSDs in the future, and replacement parts)
    • Wifi changes (mostly transparent)
    • IT-Requests
      • UPS batteries
        • Need new batteries for UPS, were purchased 2 years ago have been in server room closet which is HOT.
        • Cost between $178-340 depending on maker.
      • Cooling needed for the closet.

Inventory - Anna DiSalvo

  • Next meeting on calendar (11 August)
  • Meeting on 14 July
    • Determining things that did not sell for donation, sale to general public/donation/reuse/trash
    • Location for things
    • Sorting the rest of Room 4, meeting on 25 July at 2 pm

Membership (and Community Outreach) - Paula Pankratz

Next meeting not on calendar: When?

  • Membership Numbers
    • As of 15 July 2021: 400 Members
    • By same measure, 387 at last board meeting.
    • Dip in members near the end is due to delays in the paypal/WA script being manually run. (Almost certainly the downward spike seen about a month ago as well.)
Active Members Plot
Active Members Plot


Outreach (and Education) - LaDeana Dockery (interim)

  • Is this a subset of classroom?

Scholarships - x

  • Status and Next meeting?

Security (and Safety) - Ken Steadman

Next meeting not on calendar: When?

Special Projects (and Makerfaire) - x

  • Status and Next meeting?

Welcome Center - Angel

Next meeting not on calendar: When?

Other Items Discussed

Past Events

    • Saturday 6/19, Noon - 5 at Riverside Park
      • How did this go?


Upcoming Events

  • ReMakeICT Tuesday work nights at Booth
    • Every Tuesday from 6:00PM - 9:00PM
  • Maker Monday
    • 2nd and 4th Mondays


Decision Summary

    Task Summary

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