Difference between revisions of "Board Meeting 2021-07-15"
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Revision as of 16:40, 15 July 2021
Contents
- 1 AGENDA
- 1.1 Attendance
- 1.2 Standing Items
- 1.3 Old Business
- 1.4 New Business
- 1.5 Committee Reports
- 1.5.1 Awards Committee - x
- 1.5.2 Classroom Management Committee - LaDeana Dockery (interim)
- 1.5.3 Communications (and Wikibrarian) - Malissa Long
- 1.5.4 Facilities Committee - Ralph Roming (acting)
- 1.5.5 Finance Committee - Dan Kries
- 1.5.6 Forge Committee - James Seymour
- 1.5.7 Fundraising - Ethan Doak (proposed)
- 1.5.8 Lounge/Breakroom - David Mendoza
- 1.5.9 Letterpress - David Springs
- 1.5.10 Garden - Aaron Rivers
- 1.5.11 IT - Tom Bloom
- 1.5.12 Inventory - Anna DiSalvo
- 1.5.13 Membership (and Community Outreach) - Paula Pankratz
- 1.5.14 Outreach (and Education) - LaDeana Dockery (interim)
- 1.5.15 Scholarships - x
- 1.5.16 Security (and Safety) - Ken Steadman
- 1.5.17 Special Projects (and Makerfaire) - x
- 1.5.18 Welcome Center - Angel
- 1.6 Other Items Discussed
- 1.7 Past Events
- 1.8 Upcoming Events
- 1.9 Decision Summary
- 1.10 Task Summary
AGENDA
Attendance
Board Members
- Jai Chauhan, President
- Rustin Atkeisson, Vice-President
- James Lancaster, Secretary
- Beverly Schellenger, Treasurer
- Aaron Rivers, At-Large
- Anna DiSalvo, At-Large
- David Hanson, At-Large
- Doug Wilson, At-Large
Members
Standing Items
- Thanks & Recognition
- Cathy Bowman for her amazing work on the space.
- Joe Birzer & Roy Lyon for getting the Fablab AC working.
- All Committee leads and members who have gotten the meetings posted on the calendar
Old Business
- Election Update/Changeover - Patrick
- Nominations Tracking Page
- Due to some issues, some roadbumps in changing over.
- 2021-2022 Board Members:
- President: Jai Chauhan
- Vice-President: Rustin Atkeisson
- Secretary: James Lancaster
- Treasurer: Beverly Schellenger
- At-Large: Anna DiSalvo
- At-Large: David Hanson
- At-Large: Aaron Rivers
- At-Large: Doug Wilson
- Immediate Past President: None
- COVID Mask Policy Discussion / Update - All
New Business
- Treasurer’s Report - Bev
- Presentation: https://docs.google.com/presentation/d/15yRKMHMUwlkWUB1fhlqb6_Sk1IAWRPK8/
- As of July 12th
- Emprise Bank $17156.21 (+$2,471.21 from June 17th)
- Ameritrade $5200 (+/-0)
- Southwestern Bank $2200 (+/-0)
- Provide to members comparison of expenses from Booth and Douglas - Rustin
- Mentioned at annual meeting
- Committee Wrangling - List of Committees and chairpeople
- No current list exists, best James could come up with
- Notes: Those with *name* have been assigned since September, so are not acting chairpeople
- Building committee was noted in 18 March 2021 minutes.
- Three areas were created as Committees: Letterpress, Lounge/Breakroom, Welcome Center on 17 December 2020
- No current list exists, best James could come up with
Committee | Acting Chair | Vice-Chair |
---|---|---|
Awards Committee | ?? | ?? |
Ad-hoc Building Committee | ?? | ?? |
Classroom Management Committee | LaDeana Dockery | (needs replaced) |
Communications Committee | Malissa Long | ?? |
Events | ?? | ?? |
Election | Patrick Hutchinson | ?? |
Facilities | Ralph Roman | ?? |
Finance Committee | Dan Kries | ?? |
Forge Committee | *James Seymour* | Mike Atherton |
Fundraising | Ethan Doak | Domy Rivo |
Garden | *Aaron Rivers* | Mike Barushok |
Inventory | Anna DiSalvo | ?? |
Lounge/Breakroom | *David Mendoza* | ?? |
Letterpress | *David Springs* | ?? |
IT Committee | Tom Bloom | ?? |
Membership | Paula Pankratz | ?? |
Outreach (and Education) | LaDeana Dockery | ?? |
Scholarships | ?? | ?? |
Security Team | Ken Steadman | ?? |
Special Projects (and Makerfaire) | ?? | ?? |
Welcome Center | *Angel Mejia* |
- Reports from Areas & Committees - James
- Tried to introduce a format for them to be submitted, but almost all have not. (Within 2 weeks, that's understandable.)
- Status of some policies - James
- When reviewing policies came across something that I have not been able to resolve asking a number of people:
- Property Removal, Tool Loans, Donations and others changed on wiki as if changed by, but don't appear to have been actually changed by the board per minutes? I thought it was discussed again, and possibly voted on.
- https://wiki.makeict.org/wiki/December_17_2020#New_Business (bottom of section)
Committee Reports
Awards Committee - x
- Status and Next meeting?
Classroom Management Committee - LaDeana Dockery (interim)
- Next meeting on calendar (22 July)
- Last meeting minutes (linked on wiki): https://wiki.makeict.org/wiki/Classroom_Management
- Note to committee reporter: Copying the calendar for events is not needed in reports
- Classroom-Requests**
- Look at changing the classroom rental policy in the future (not done yet?)
Communications (and Wikibrarian) - Malissa Long
- Next meeting on calendar (28 July)
Facilities Committee - Ralph Roming (acting)
- Next meeting on calendar (3 August)
- Last meeting: https://wiki.makeict.org/wiki/July_6_2021_-_Facilities
- ACs for Rooms
Finance Committee - Dan Kries
Next meeting not on calendar: When?
Finance-Requests
- Finance Committee needs to appropriate $150 for the purchase of an updated QuickBooks. Our current QB is no longer supported. IT purchasing?
Forge Committee - James Seymour
- Next meeting on calendar (11 August)
- Minutes: https://talk.makeict.org/t/forge-committee-meeting-7-14-21-minutes/12326
Fundraising - Ethan Doak (proposed)
- Next meeting on calendar (6 August)
- Met, have not seen notes.
Lounge/Breakroom - David Mendoza
Next meeting not on calendar: When?
Letterpress - David Springs
Next meeting not on calendar: When?
Garden - Aaron Rivers
- Next meeting on calendar (26 July)
IT - Tom Bloom
- Next meeting on calendar (5 August)
- Met 8 July
- Issues with some security system being worked on. (window sensors etc.)
- Backups and who is responsible for what.
- Reimage laptops (possible request for SSDs in the future, and replacement parts)
- Wifi changes (mostly transparent)
- IT-Requests
- UPS batteries
- Need new batteries for UPS, were purchased 2 years ago have been in server room closet which is HOT.
- Cost between $178-340 depending on maker.
- Cooling needed for the closet.
- UPS batteries
Inventory - Anna DiSalvo
- Next meeting on calendar (11 August)
- Meeting on 14 July
- Determining things that did not sell for donation, sale to general public/donation/reuse/trash
- Location for things
- Sorting the rest of Room 4, meeting on 25 July at 2 pm
Membership (and Community Outreach) - Paula Pankratz
Next meeting not on calendar: When?
- Membership Numbers
- As of 15 July 2021: 400 Members
- By same measure, 387 at last board meeting.
- Dip in members near the end is due to delays in the paypal/WA script being manually run. (Almost certainly the downward spike seen about a month ago as well.)
Outreach (and Education) - LaDeana Dockery (interim)
- Is this a subset of classroom?
Scholarships - x
- Status and Next meeting?
Security (and Safety) - Ken Steadman
Next meeting not on calendar: When?
Special Projects (and Makerfaire) - x
- Status and Next meeting?
Welcome Center - Angel
Next meeting not on calendar: When?
Other Items Discussed
Past Events
- Saturday 6/19, Noon - 5 at Riverside Park
- How did this go?
- Saturday 6/19, Noon - 5 at Riverside Park
Upcoming Events
- ReMakeICT Tuesday work nights at Booth
- Every Tuesday from 6:00PM - 9:00PM
- Maker Monday
- 2nd and 4th Mondays