Board Meeting 2021-11-18

AGENDA

Attendance

Board Members

• James Lancaster, Secretary
• Anna DiSalvo, At-Large
• Doug Wilson, At-Large
• Jai Chauhan, President
• Rustin Atkeisson, Vice-President
• David Hanson, At-Large
• Aaron Rivers, At-Large
• Beverly Schellenger, Treasurer

Absent:

Members

• LaDeana Dockery
• Jeremiah Burian
• Ethan Doak
• Dean Day
• Patrick Hutchinson
• David Springs
• Sarah Denton
• Tom Bloom
• Steve Owens

Standing Items

• Thanks & Recognition
• David Springs and LaDeana Dockery for not waiting until the last minute to send reports to the board.
• Bev as well as Marti getting Taxes done.
• Donor to metalshop (anonymous)
• Ethan for setting up audio & inventorying audio equipment in room 4.
• Kansas BEST, 2 people volunteering. Larry Walton, Tom Cornwall, and Rusty

Old Business

Inventory policies - Jai

• As it wasn't voted on, and was tabled, bringing back up the proposed changes.
• https://docs.google.com/document/d/1R2euxbwB2qyhMkBxFU_9sP2tIN7iz3Fv26LuJkO7fro/edit?usp=sharing
• Has been tabled repeatedly.
• Discussion
• Aaron motions to accept it minus the Internal reservation form. Doug seconds.

Vote: 7 in favor, 0 opposed, one abstaining because of no tie. @ decision Approved

COVID Mask Policy Discussion / Update - All

• Last meetings: “From now until the next board meeting the board, in accordance with CDC guidelines, MakeICT is requesting mask wearing while in the makerspace, and a mask requirement for indoor group activities and classes. Signs will be posted as reminders.”
• James motions to continue as is. Aaron seconds
• Much discussion

Per: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html “In Sedgwick County, Kansas, community transmission is high Transmission. Everyone should wear a mask in public indoor settings. Mask requirements might vary from place to place. Make sure you follow local laws, rules, regulations or guidance.” Voting: yes 4 (tie breaking) no 3 abstain 1 @decision Keep policy as is.

Name alignment between various locations - Jai

• Bev: Emprise, Southwestern done. (Had it correct, displayed wrong)
• Has not been done with the KS SOS office yet.

Request for using the space - Brian

• Per forum: https://talk.makeict.org/t/board-meeting-online-october-21-2021-7-pm/13440/3
• Prior notes https://wiki.makeict.org/wiki/October_21_2021#Request_for_using_the_space_-_Brian

@TODO (Jai, no date): Reach back out to see about status, as can't talk to Insurance without a proposal.

New Business

Treasurer’s Report - Bev

(Link being problematic add after meeting)

• Motion Jai, Second by Doug

Appropriate from cash reserves: $683 to supplement donations for 2 PRUSA 3D printers $500 to replace parts in 10 of the existing laptops to increase usability $1183 total Votes: 7 yes 0 no 1 abstain (no tie)

• Request for donations for some Kansas Best teams

@TODO (Rustin, no date): Reach out and see about donations, not a request for direct MakeICT (organization) money.

Area Leads

• Area leads need to be selected/appointed at the next meeting and budgets prepared

@TODO (James, no date): Request people applying for area leads.

Ending Zoom Meetings - James

• Only used for board meetings. Costs $16 a month.
• We have Google Meet for free, and links are automatically on the calendar.
• Jai Motions to discontinue using zoom and use Google Meet. Doug seconds
• Vote: yea 7 no 0 1 abstain (no tie)

Revise Committee Policy - James

• Currently our policy is both out with regards to practice and enforcement.
• Multiple groups have suggested that either an email list or a forum would work better than meetings.

https://docs.google.com/document/d/13XZ53-ffEPGVuNoCf8WRSAW8GTgGXAfGiBp1iAulcoo/edit

• Tabled for the month.

Communication issues - James

• We have huge communication issues.
• In the past we have had a single list which has worked well to make sure everyone can be informed.
• Propose to go back to a single administration list, so that everyone who wishes to can be informed on all committee discussions.
• In discussions people have liked it, as there's a huge communication problem.
  • One drawback pointed out is some people are already behind on emails.

@TODO (Board, no date): Review Current Dsitribution Lists/emails

Area Reports

https://docs.google.com/document/d/1BjmroxfuihLnTIejhyy6vHxH-JUIUUw7Xxfg6oRh5jQ/edit

Committee Reports

Classroom Management Committee - LaDeana Dockery

• Next meeting on calendar (Standard schedule: every 2nd and 4th Thursday @ 8pm)
• Next meeting 12/2 8pm
• Halloween Party
• Game Night and Music nights

Last meeting canceled (one every 2 weeks)

Communications (and Wikibrarian) - Malissa Long

• Next meeting on calendar (Standard schedule: 4th Wednesday @ 6:30 pm)

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Ralph Romig

Next meeting not on calendar: When?

https://wiki.makeict.org/wiki/November_2_2021_-_Facilities

Finance Committee - Dan Kries

• 3rd Monday of the month at 6:30 (Is this correct? - schedule dependent, may change)
• Met this morning at 8:30am
• Discussed taxes
• Discussed Giving Tuesday (last Tuesday of November) and Cyber Monday (to be covered in Newsletter)

Forge Committee - James Seymour/Mike Atherton

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 7pm)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 1st Friday @ 7pm)
• Worked on Room 4 this month for the most.

Letterpress - David Springs

Next meeting not on calendar: When?

• Meeting Dec 12th at 7 pm (Not on calendar)
• Still mostly waiting on hardware.

Garden - Sean Sandefur

• Next meeting on calendar (Standard schedule: every 2nd & 4th Monday @ 6pm)
• Dorment for the winter

IT - Tom Bloom

Next meeting not on calendar: When?

• Meeting was held.
• Some requests, but they haven't been given to me (James, was sent at 7:45)
• Internet has been slow, trying to track that down.
• Make sure changes are sent to IT.

Inventory - Anna DiSalvo/Wallis Mead

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)
• -Some progress on room 4 on Tuesday. Inventory of the rest of the items has begun and some trash cleared out. A list of items looking for a home will be posted to area leads to see if there is a use for them in the space before being offered to the membership.

-May need another scrap metal haul in order to get rid of large staging panels -Currently working on creating a schedule and process to perform room by room inventory side by side with area leads

Membership (and Community Outreach) - Jai

Membership as of 2021-11-18: 416 (plus 2 donors)

Did not meet. Request: Key form require 2 area/committee lead, 2 board member, and 2 members) Saturday before the 1st Maker Monday of the month and the Tuesday before the last Maker Monday of the month Email: membership @makeict.org or president @makeict.org

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• Per July decision will be handled by Finance.

Security (and Safety) - Ken Steadman/David Springs

• Next meeting on calendar (Standard schedule: every 4th Monday @ 6pm)
• Had break in. Someone left 5 windows unlocked.
• Possibly device to help secure it.

Special Projects (and Makerfaire) - x

• See Events

Other Items Discussed

• Jewelry, Lead stepping down
• Authorization
  • Require people to resubmit the access policies?
  • Designate what that class is for any authorizations.

Past Events

• Halloween Party
  • October 29th, 18:30 – 21:00 at MakeICT
  • BRING A PUMPKIN 🎃
• Committee Open House
  • November 6th 2021, 10am-12pm at MakeICT

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays
• Member Orientation
• Member meeting
• Sunday December 19th at 5pm
• LUNAR ECLIPSE
  • TONIGHT
  • Starts at midnight this evening/night/tomorrow morning
  • Only a partial one.

• ECO Fest
  • Has been postponed to May 1st, 2022