August 17th 2023

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AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Aaron Rivers, Vice President
  • TBD, Treasurer
  • TBD, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Gretchen Koch, At-Large
  • Michael Atherton, At-Large

Absent

Members

  • Sam Richardson
  • Serena Oden-Powers
  • Mike Barushok
  • Dean Day
  • Sherry Ibrahim

Mission Statement

  • MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Thanks and Recognition

  • All the new leads for stepping up to the plate and doing an amazing job!
  • LaDeana and Malissa for their continued efforts to keep up with fundraising!

Old Business

Surplus Auction

  • Still got a couple items in room 2 to move
  • Mix of old metal and old wood as well as a barrel of fabric
  • May pitch if woodshop does not see a need for the materials

MakerFair - Exploration Place

  • Rustin and John Harrison have been asked to lead up the “tinker corner” of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Next meeting a 7PM on the 19th (on calendar)
  • Will most likely have 3 booths representing makeict might include demos making:
    • Foam hats
    • PancakeBot
    • Painting rocks
    • LED stickers

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500
  • Have 2 grants in the works, but neither will pay before September
  • This past month we saw more income from membership dues but less from workshop fees.
  • More donations last month than this month

New Business

Treasurer’s Report

Income $ , above or below budget Utilities insight Instructor pay $ Shop expenses $ Total expenses $ , above or below budget Positive or negative for the month

  • Please donate to the roof fund*

Approval of Previous Minutes

  • 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
  • 7/20/2023 Minutes: https://wiki.makeict.org/wiki/July_20th_2023
  • Rustin motions to accept the minutes for the both meetings, June 29 and July 20 2023
  • Michael moves to table the July 20th minutes due to additional comments
  • Rustin updates the motion to accept the minutes for June 29, 2023
    • LaDeana 2nds
    • Ladeana - Yes
    • Michael - Yes
    • Aaron - Yes
    • James - Yes
    • Gretchen - Yes
  • Motion Passes

Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Visual Arts - (Kim Nguyen interim)
    • Textiles - June Huie, as lead & Rayna Fisher, as co-lead
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
  • Inventory -

Board Positions

  • Two Open Positions - Secretary, Treasurer
    • Rustin and James are handling the Treasury work.
    • Gretchen is helping with the Secretary role.
    • Aaron Rivers won the election for VP.
    • Should the other positions be elected or appointed?
      • If appointed from existing board members, open positions would still need to be resolved.
  • Sherry is interested in being Treasurer for the remainder of the term.
  • Gretchen is interested in being Secretary for the remainder of the term.

Policy Update - Building Access Policy

How to Contact Board Members or Other Leads

  • Through the years, different boards have had different preferences on how they are contacted.
    • The past years there has been a preference for Facebook or text.
    • The current preference is by the appropriate email:
      • directors@makeict.org
      • metalshop@makeict.org
      • woodshop@makeict.org
      • info@makeict.org
      • etc

Dispute Resolution Committee

  • Requesting to change their name (previously Code of Conduct Reporting Committee) to something less confusing - Dispute Resolution Committee (DRC)
  • Presenting recommendations to the board.

**May require executive session


Committee Reports

Garden Area

  • Would like a hydrant added to the garden area
  • Majority of funds in garden were spent at the start of the year
  • Do not have a current exact estimate for cost, but current cost would require a 3rd party to dig under utilities
    • Ballpark cost would be about $1500.
    • Would be done at a plumber’s convenience since he has offered to do the labor at zero cost to the makerspace (would still have to pay for materials).
    • Would most likely happen in October.
    • Garden would like permission to pursue the hydrants pending funding being available.

Jewelry

  • Would like to pursue moving the jewelry lab to room 1.
  • Currently struggling to run classes with more than 2 people at a time given space and equipment limitations.
  • An experienced jeweler has offered to donate more equipment that would aid in those classes.
  • Safety considerations have been looked at for moving to room 1.
    • The considerations have been shown that there should not be a limitation to move to room 1.

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Member Orientation
    • Tuesday August 22nd @6pm
    • Saturday September 9th @2:30pm
    • Tuesday September 19th @6pm

Decision Summary

    Task Summary