March 16th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• James Lancaster, At-Large
• Gary Titus, Treasurer
• Sherry Ibrahim, Vice President
• Doug Wilson, At-Large
• LaDeana Dockery, At-Large

Absent

• Ethan Doak, Secretary
• Aaron Rivers, At-Large

Standing Items

• Thanks & Recognition
• LaDeana, Sherry, James, John, and Malissa for hosting USD 259
• LaDeana, Malissa, and John for picking up the ball when USD261 made a surprise early visit to the makerspace

Old Business

Wichita Virtual School (USD 259) Education Imagine Academy

• They came and enjoyed their visit
• Word has spread to other virtual schools and potentially have another set of visits in the works

Surplus Auction

• Is live https://www.gavelroads.com/search?search=make%20ict
• Are over $650 total as of 3/7/2023

MakerFair - Exploration Place

• Rustin and Malissa are on the panel

Roof Funding

• Insurance said a new roof was not needed
• Were suggested to either silver the roof or can put a 2nd layer on over the existing roof
• Need to get updated quotes, but will most likely be fund raising through the building fund to pay for the roof

Makerfest Market March 25 (11am-3pm)

• Permit submitted
• Almost all of the spots were filled for the outdoor and indoor booths
• Skipped on the large outdoor tent - no one signed up for those spots

New Business

Treasurer’s Report - Gary

• Had a positive income

Minutes Approval

• Board to review minutes notes from February

February: https://wiki.makeict.org/wiki/February_16th_2023

• Motion?

Ceramics Studio Access Policy Update

• Link to current ceramic studio wiki page: https://wiki.makeict.org/wiki/Ceramics_Area
• Ceramics studio does not currently have an access policy
• Gaye would like to add an access policy for the ceramics studio by adding the following lines:
  • Use of the Ceramics Studio requires attendance in the area authorization

class. Completion of the authorization class will grant access to the area and use of the equipment…

• • Operation of the kiln is limited to the Ceramics Studio Lead, Assistant

Lead(s), and their designees.

• Main concern is the maintenance of the ceramics studio and not the safety
• Authorization Classes would be offered on more than just Tuesday nights
• Link to proposed access policy: Ceramics Area Policy

• Proposed Policy update to wiki page:
  • Use of the Ceramics Studio requires attendance in the area authorization class. Completion of the authorization class will grant access to the area and use of the equipment.
  • Operation of the kiln is limited to the Ceramics Studio Lead, Assistant Lead(s), and their designees.
  • Members that have been using the ceramics studio prior to 2/16/2023 are authorized but are encouraged to contact the area lead and have a 1 on 1 session to answer any questions or concerns.

Guest Access Policy Update

• Current policy does not explicitly state how to handle babysitting or unattended children.
• Current policy link: https://wiki.makeict.org/wiki/Guest_policy
• Proposed edit to policy: Guest Policy Revision
• Suggest revising policy to add the following:
  • Babysitting is strictly an agreement between members and is not to be expected of other members.

Creation of Election Committee

• Would like to request the formation of an election committee with 3 members that are not planning on running for the board in the 2023 term.
• Motion

Open Position On Board

• Secretary position resigned
• The position was unopposed during the election
• Per Bylaws (Article VI, Section 6), we have 3 months to fill the position
• We would need to fill the position by the start of June

Breakfast with the board

• April 15th 2023 - Conflicts with renaissance fair
• Suggest changing to Mon April 17th at 6pm and calling it Dinner with the Board

==Committee Reports==-++

Communications - Sherry Ibrahim

• Meetings:
  • Recurring: 4th Wednesday @ 8pm primarily online

Events Committee - X

• See above (Classroom Management Committee)

Facilities Committee - Joe Birzer

• On Calendar Tuesday 6:30

Finance Committee - Gary Titus

• 3rd Monday of the month at 6:30
• Usually meet in Room 3 or the lounge (whichever is cooler)

Fundraising - Ethan Doak

• Next meeting on calendar (Standard schedule: every 2nd Thursday @ 7pm)

IT - James Lancaster

• Computer lab up, but not finished.

Inventory - Ben Rogers

• Next meeting on calendar (Standard schedule: every 2nd Wednesday @ 6pm)

Membership (and Community Outreach) -

Membership as of 2022-04-14: 467 (plus 2 donors) Membership as of 2022-04-21: 466 (plus 2 donors) Membership as of 2022-05-12: 462 (plus 2 donors) Membership as of 2022-06-16: 459 (plus 2 donors) Membership as of 2022-07-21: 457 (plus 2 donors) Membership as of 2022-08-18: 456 (plus 2 donors) Membership as of 2022-09-18: 445 (plus 2 donors) Membership as of 2022-10-22: 452 (plus 2 donors) Membership as of 2022-11-17: 448 (plus 2 donors) Membership as of 2022-12-15: 449 Membership as of 2023-01-19: 468 Membership as of 2023-02-16: 480

• next meeting Monday January

Outreach (and Education) - LaDeana Dockery

• See Classroom above.

Scholarships - x

• As per committee policy: No meeting for a while, will need to be reviewed in August.

Security (and Safety) - Rustin Atkeisson

• have a couple more cameras up
• security asks that people not put tall objects on top of the glass cabinets in the West hall

Special Projects (and Makerfaire) - x

• See events

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Breakfast with the board
• April 15th 2023 - Conflicts with renaissance fair
• 9am

• Member Orientation
  • Tuesday March 21st @ 6pm
  • Saturday April 8th @2:30pm

2023 Board Meetings