Difference between revisions of "July 20th 2023"

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*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
 
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
  
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=== Surplus Auction Policy ===
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[https://docs.google.com/document/d/1M9l3WXFOL6PvTqkXzuhpztQsI0J1Ou-EszdpgcHl2dQ/edit Surplus Auction Policy - New]
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* Written procedure for how to handle excess items at the makerspace in a safe and effective way.
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=== Membership Refund Policy ===
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[https://docs.google.com/document/d/1O7U6yiwNM6F0Go8KRsH_OSIghNfhrdtj-eDK6lh_lto/edit Membership Refund Policy]
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* Clarifies what membership are refundable
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* Easier to search on the wiki
  
 
===Compensation For Instructors Policy Update===
 
===Compensation For Instructors Policy Update===
 +
[https://docs.google.com/document/d/1BaKlszmHGJ5QUu8w9F1sfUC79liDtB1-eSw30Hc4V_k/edit Compensation for Instructors - Revision]
  
 
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
 
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
+
*Would like to revise policy to require the President to sign/approve payments made to the treasurer
  
 
===Bento Card Policy Update===
 
===Bento Card Policy Update===
 +
[https://docs.google.com/document/d/1KAIFFGf-lH_CTlf-Xk4ubg9Atou2wSWoK3vC63ZsJI0/edit Bento Card Policy - Revision]
  
 
*Current Bento card policy limits the cards to only be assigned to leads
 
*Current Bento card policy limits the cards to only be assigned to leads
*Would like to be able to appoint additional people to help with other
+
*Would like the ability to appoint additional people to help with other areas
  
 
===VP Election===
 
===VP Election===

Revision as of 16:01, 17 July 2023

AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Nicole Reid, Treasurer
  • Mindy McKinley, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Gretchen Koch, At-Large
  • Michael Atherton, At-Large

Absent

Members

Mission Statement

Thanks and Recognition

  • To the new board members for already getting involved and actively trying to get up to speed
  • Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!

Reminder of Rights of the President during meetings

  • President can set time limits for speakers
  • President can shut down conversations as necessary
  • President can eject people from the meeting if they do not cooperate
  • President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

  • Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.


Old Business

Surplus Auction

  • Still got a couple items in room 2 to move

MakerFair - Exploration Place

  • Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Will most likely have 3 booths representing makeict might include demos making:
    • foam hats
    • paper airplanes
    • LED stickers

Election Committee

    • Election completed and met quorum to accept the results
    • May need help in having a 2nd election to appoint a vice president

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500


New Business

Treasurer’s Report

Approval of Previous Minutes


Property Removal Policy Update - Taking Offers Form

  • Current policy does not state what to do if no one puts an offer in the alloted time
  • Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace

Surplus Auction Policy

Surplus Auction Policy - New

  • Written procedure for how to handle excess items at the makerspace in a safe and effective way.

Membership Refund Policy

Membership Refund Policy

  • Clarifies what membership are refundable
  • Easier to search on the wiki

Compensation For Instructors Policy Update

Compensation for Instructors - Revision

  • There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
  • Would like to revise policy to require the President to sign/approve payments made to the treasurer

Bento Card Policy Update

Bento Card Policy - Revision

  • Current Bento card policy limits the cards to only be assigned to leads
  • Would like the ability to appoint additional people to help with other areas

VP Election

  • Will have a special election for a new vice president
  • Asking that the election committee
  • Current VP candidates:
    • Dean Day
    • Aaron Rivers
  • Election will be held 2 weeks after the election committee is formalized

Security/COC/IT/Board/Forum relationship

  • COC’s purpose is to review issues that are sent by the reporting email
  • Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
  • IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
  • Moderators can take action without COC input including banning members from the forum
  • Board is involved to approve or review of actions by all 3 groups
  • Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Member on scholarship

  • A member on scholarship has requested to extend their scholarship another 6 months.


Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
    • Garden - Sean Sandefur?
    • Visual Arts - (Kim Nguyen interim)
    • Textiles -
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
  • Inventory -
  • Concessions/breakroom - (Gemma Blackburn interim)
  • Welcome Area - Kez Cook?


===Policy Update -

Committee Reports

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays


  • Member Orientation
    • Saturday August 12th @2:30pm
    • Tuesday August 22nd @6pm


Decision Summary

    Task Summary