Difference between revisions of "July 20th 2023"
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*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace | *Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace | ||
+ | === Surplus Auction Policy === | ||
+ | [https://docs.google.com/document/d/1M9l3WXFOL6PvTqkXzuhpztQsI0J1Ou-EszdpgcHl2dQ/edit Surplus Auction Policy - New] | ||
+ | |||
+ | * Written procedure for how to handle excess items at the makerspace in a safe and effective way. | ||
+ | |||
+ | === Membership Refund Policy === | ||
+ | [https://docs.google.com/document/d/1O7U6yiwNM6F0Go8KRsH_OSIghNfhrdtj-eDK6lh_lto/edit Membership Refund Policy] | ||
+ | |||
+ | * Clarifies what membership are refundable | ||
+ | * Easier to search on the wiki | ||
===Compensation For Instructors Policy Update=== | ===Compensation For Instructors Policy Update=== | ||
+ | [https://docs.google.com/document/d/1BaKlszmHGJ5QUu8w9F1sfUC79liDtB1-eSw30Hc4V_k/edit Compensation for Instructors - Revision] | ||
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self | *There is currently no policy or rule that prevents the treasurer from printing a check for him/her self | ||
− | + | *Would like to revise policy to require the President to sign/approve payments made to the treasurer | |
===Bento Card Policy Update=== | ===Bento Card Policy Update=== | ||
+ | [https://docs.google.com/document/d/1KAIFFGf-lH_CTlf-Xk4ubg9Atou2wSWoK3vC63ZsJI0/edit Bento Card Policy - Revision] | ||
*Current Bento card policy limits the cards to only be assigned to leads | *Current Bento card policy limits the cards to only be assigned to leads | ||
− | *Would like | + | *Would like the ability to appoint additional people to help with other areas |
===VP Election=== | ===VP Election=== |
Revision as of 16:01, 17 July 2023
Contents
- 1 AGENDA
- 1.1 Attendance
- 1.2 Old Business
- 1.3 New Business
- 1.3.1 Treasurer’s Report
- 1.3.2 Approval of Previous Minutes
- 1.3.3 Property Removal Policy Update - Taking Offers Form
- 1.3.4 Surplus Auction Policy
- 1.3.5 Membership Refund Policy
- 1.3.6 Compensation For Instructors Policy Update
- 1.3.7 Bento Card Policy Update
- 1.3.8 VP Election
- 1.3.9 Security/COC/IT/Board/Forum relationship
- 1.3.10 Member on scholarship
- 1.3.11 Open Positions / Lead Changes
- 1.4 Committee Reports
- 1.5 Upcoming Events
- 1.6 Decision Summary
- 1.7 Task Summary
AGENDA
Attendance
Board Members
- Rustin Atkeisson, President
- Nicole Reid, Treasurer
- Mindy McKinley, Secretary
- James Lancaster, At-Large
- LaDeana Dockery, At-Large
- Gretchen Koch, At-Large
- Michael Atherton, At-Large
Absent
Members
Mission Statement
Thanks and Recognition
- To the new board members for already getting involved and actively trying to get up to speed
- Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
Reminder of Rights of the President during meetings
- President can set time limits for speakers
- President can shut down conversations as necessary
- President can eject people from the meeting if they do not cooperate
- President can decide whether or not meetings are in person or online (future meetings will be all in person)
Reminder of Rights of Board Members during meetings
- Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.
Old Business
Surplus Auction
- Still got a couple items in room 2 to move
MakerFair - Exploration Place
- Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
- Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
- Will most likely have 3 booths representing makeict might include demos making:
- foam hats
- paper airplanes
- LED stickers
Election Committee
- Election completed and met quorum to accept the results
- May need help in having a 2nd election to appoint a vice president
Roof Funding
- Construction to begin mid-September and be completed by start of October
- Payment is not due until Construction is complete
- Need to raise $38,000 to keep from digging into reserves
- Currently raised: $500
New Business
Treasurer’s Report
Approval of Previous Minutes
- 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
- 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
- 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
- 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
Property Removal Policy Update - Taking Offers Form
- Current policy does not state what to do if no one puts an offer in the alloted time
- Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
Surplus Auction Policy
- Written procedure for how to handle excess items at the makerspace in a safe and effective way.
Membership Refund Policy
- Clarifies what membership are refundable
- Easier to search on the wiki
Compensation For Instructors Policy Update
Compensation for Instructors - Revision
- There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
- Would like to revise policy to require the President to sign/approve payments made to the treasurer
Bento Card Policy Update
- Current Bento card policy limits the cards to only be assigned to leads
- Would like the ability to appoint additional people to help with other areas
VP Election
- Will have a special election for a new vice president
- Asking that the election committee
- Current VP candidates:
- Dean Day
- Aaron Rivers
- Election will be held 2 weeks after the election committee is formalized
Security/COC/IT/Board/Forum relationship
- COC’s purpose is to review issues that are sent by the reporting email
- Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
- IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
- Moderators can take action without COC input including banning members from the forum
- Board is involved to approve or review of actions by all 3 groups
- Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
Member on scholarship
- A member on scholarship has requested to extend their scholarship another 6 months.
Open Positions / Lead Changes
- Several positions have recently been vacated and we need to find people willing to support these positions
- Positions include and suggested leads
- Woodshop - Aaron Rivers
- Ceramics - Russell Owens? - consider turning into a committee to help ease the load
- Garden - Sean Sandefur?
- Visual Arts - (Kim Nguyen interim)
- Textiles -
- Jewelry - (Michael Atherton interim)
- Communications -
- Fundraising -
- Security - Michael Atherton
- ADAH - Serena Oden-Powers
- Inventory -
- Concessions/breakroom - (Gemma Blackburn interim)
- Welcome Area - Kez Cook?
===Policy Update -
Committee Reports
Upcoming Events
- Maker Monday
- 2nd and 4th Mondays
- Member Orientation
- Saturday August 12th @2:30pm
- Tuesday August 22nd @6pm