July 20th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Nicole Reid, Treasurer
• Mindy McKinley, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Gretchen Koch, At-Large
• Michael Atherton, At-Large

Thanks and Recognition

• To the new board members for already getting involved and actively trying to get up to speed
• Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!

Reminder of Rights of the President during meetings

• President can set time limits for speakers
• President can shut down conversations as necessary
• President can eject people from the meeting if they do not cooperate
• President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

• Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.

Old Business

Surplus Auction

• Still got a couple items in room 2 to move

MakerFair - Exploration Place

• Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
• Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
• Will most likely have 3 booths representing makeict might include demos making:
  • foam hats
  • paper airplanes
  • LED stickers

Election Committee

• • Election completed and met quorum to accept the results
  • May need help in having a 2nd election to appoint a vice president

Roof Funding

• Construction to begin mid-September and be completed by start of October
• Payment is not due until Construction is complete
• Need to raise $38,000 to keep from digging into reserves
• Currently raised: $500

New Business

Treasurer’s Report

• Income: $16,483.52, $6,000 more than expected
• Electric and Gas bill decreased from last month
• Instructor pay $1,915 & Area expenses $982.22
• Positive $6,391, $4,602 more than expected
• Even though this month was good, we still need donations for the Raise the Roof fundraiser.
  • Depleting the cash reserves to pay for the roof will stifle progress and funds for things that are more fun around the makerspace

Approval of Previous Minutes

• 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
• 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
• 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
• 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023

Property Removal Policy Update - Taking Offers Form

• Current policy does not state what to do if no one puts an offer in the alloted time
• Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace

Surplus Auction Policy

Surplus Auction Policy - New

• Written procedure for how to handle excess items at the makerspace in a safe and effective way.
• Motion for approval?

Membership Refund Policy

Membership Refund Policy

• Clarifies what membership are refundable
• Easier to search on the wiki
• Motion for approval?

Compensation For Instructors Policy Update

Compensation for Instructor - Revision

• There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
• Would like to revise policy to require the President to sign/approve payments made to the treasurer
• Motion for approval?

Bento Card Policy Update

Bento Card Policy - Revision

• Current Bento card policy limits the cards to only be assigned to leads
• Would like the ability to appoint additional people to help with other areas
• Motion for approval?

VP Election

• Will have a special election for a new vice president
• Asking that the election committee
• Current VP candidates:
  • Dean Day
  • Aaron Rivers
• Election will be held 2 weeks after the election committee is formalized

Security/COC/IT/Board/Forum relationship

• COC’s purpose is to review issues that are sent by the reporting email
• Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
• IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
• Moderators can take action without COC input including banning members from the forum
• Board is involved to approve or review of actions by all 3 groups
• Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Member on scholarship

• A member on scholarship has requested to extend their scholarship another 6 months.

Open Positions / Lead Changes

• Several positions have recently been vacated and we need to find people willing to support these positions
• Positions include and suggested leads
  • Woodshop - Aaron Rivers
  • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
  • Garden - Sean Sandefur?
  • Visual Arts - (Kim Nguyen interim)
  • Textiles -
  • Jewelry - (Michael Atherton interim)
  • Communications -
  • Fundraising -
  • Security - Michael Atherton
  • ADAH - Serena Oden-Powers
• Inventory -
• Concessions/breakroom - (Gemma Blackburn interim)
• Welcome Area - Kez Cook?

===Policy Update -

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Saturday August 12th @2:30pm
  • Tuesday August 22nd @6pm