August 17th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Aaron Rivers, Vice President
• TBD, Treasurer
• TBD, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Gretchen Koch, At-Large
• Michael Atherton, At-Large

Members

• Sam Richardson
• Serena Oden-Powers
• Mike Barushok
• Dean Day
• Sherry Ibrahim

Mission Statement

• MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
  

Thanks and Recognition

• All the new leads for stepping up to the plate and doing an amazing job!
• LaDeana and Malissa for their continued efforts to keep up with fundraising!

Old Business

Surplus Auction

• Still got a couple items in room 2 to move
• Mix of old metal and old wood as well as a barrel of fabric
• May pitch if woodshop does not see a need for the materials

MakerFair - Exploration Place

• Rustin and John Harrison have been asked to lead up the “tinker corner” of maker fair this year
• Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
• Next meeting a 7PM on the 19th (on calendar)
• Will most likely have 3 booths representing makeict might include demos making:
  • Foam hats
  • PancakeBot
  • Painting rocks
  • LED stickers

Roof Funding

• Construction to begin mid-September and be completed by start of October
• Payment is not due until Construction is complete
• Need to raise $38,000 to keep from digging into reserves
• Currently raised: $500
• Have 2 grants in the works, but neither will pay before September
• This past month we saw more income from membership dues but less from workshop fees.
• More donations last month than this month

New Business

Treasurer’s Report

Income $15,000, Utilities insight Instructor pay $ Shop expenses $ Total expenses $ , above or below budget Positive or negative for the month

• Currently have a 1yr budget, but we do need to look at a 5yr financial plan
• Please donate to the roof fund*

Approval of Previous Minutes

• 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
• 7/20/2023 Minutes: https://wiki.makeict.org/wiki/July_20th_2023
• Rustin motions to accept the minutes for the both meetings, June 29 and July 20 2023
• Michael moves to table the July 20th minutes due to additional comments
• Rustin updates the motion to accept the minutes for June 29, 2023
  • LaDeana 2nds
  • Ladeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Yes
• Motion Passes

Open Positions / Lead Changes

• Several positions have recently been vacated and we need to find people willing to support these positions
• Positions include and suggested leads
  • Visual Arts - Kristian has been a member less than a week, but is interested in being lead
  • Textiles - June Huie, as lead & Rayna Fisher, as co-lead
  • Jewelry - (Michael Atherton interim)
  • Communications -
  • Fundraising -
  • Inventory - may have a member interested, James Lancaster will follow up

• James moves to accept June Huie and Rayna Fisher as leads of Textiles.
  • Aaron seconds
  • Rustin asserts that only one Bento card will be issued, and the appropriate lead contact him to have it issued.
• Vote by acclamation
• No objections, vote passes

Board Positions

• 2 Open Positions - Secretary, Treasure
• VP was voted on, and Aaron Rivers elected.
  • Rustin and James are handling the Treasury work
  • Gretchen is helping with the Secretary role
  • Should the other positions be elected or appointed?
    • James ask which way.
    • Aaron suggests that people be appointed, due to lack of interest and voter fatigue.
    • Rustin - Thinks that if there’s a member at large that appointing people to those positions, but feels that people who aren’t on the board should be elected.
    • Aaron - So would that have people appointed to be members at large?
    • Rustin - Election for members at large then.
    • Aaron - So if there’s someone who is is on the board to appoint
    • If appointed from existing board members, at large members would still need to be elected
• Rustin moves to appoint Gretchen Koch, as secretary for the remainder of 2023-2024 term
  • LaDeana seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Abstain
• Motion passes

• Rustin moves that we have one more election for another member at large as well as treasurer.
  • LaDeana seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Abstain
• Motion passes

• Will Doug run the election committee one more time? Serena texts him. He says. “Sure. What’s the worst that could happen?”

Policy Update - Building Access Policy

• Current policy does not cover the outdoor area of the makerspace.
• Proposed change: https://docs.google.com/document/d/1tBEEEz5z66uAF2udLm2fNTH7P_MWy1cGIhGlE_KWvNg/edit?usp=sharing

• This policy change makes it explicit that it must come from security or a board member.

• Rustin moves to accept the updated building access policy
  • LaDeana seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Yes
• Motion passes

How to contact board members or other leads

• Through the years, different boards have had different preferences on how they are contacted
  • Past years have had a preference by facebook or text
  • The current preference is by the appropriate email
    • directors@makeict.org, metalshop@makeict.org, woodshop@makeict.org, info@makeict.org etc
• Mike Barushok has updated the wiki to help with this concern https://wiki.makeict.org/wiki/Contact_Information

Dispute Resolution Committee

• The Code of Conduct Reporting Committee requests to change their name to something less confusing - Dispute Resolution Committee (DRC). All permutations of CoC, COCC, COCRC, etc. are too confusing, and the CoC should stand for the Code of Conduct itself.

• Mike moves to accept the name change and update the wiki to reflect it.
  • Aaron seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Yes
• Motion passes

Recommendations

• Serena reads a summary of DRC reports received and responses made, most of which have not needed to come before the Board.
• She requests that whoever writes the next newsletter includes a clarification that holding someone “conversational hostage” is a practice that has been reportedly taking place here, and needs to be acknowledged as unacceptable. She asks for a generic public “Hey guys, don’t do that” type of message. Newsletter seems best.

• She has four recommendations to present, and asks for an executive session. This is granted for 40 minutes, following a 5 minute break.

• Gretchen will abstain from DRC-related votes

• Person A - Mike moves to indefinitely suspend the member
  • Aaron seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - abstains
  • Gretchen - abstains
• Motion passes.

• Person B - Mike moves to indefinitely suspend the member
  • Aaron seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - abstains
  • Gretchen - abstains
• Motion passes

• Person C part 1 - LaDeana moves to accept the recommendation that the person’s key will be turned off, pending completion of the key revocation process
  • Mike seconds
  • LaDeana - Yes
  • Michael - abstain
  • Aaron - Yes
  • James - Yes
  • Gretchen - abstains
• Motion passes

• Person C part 2 - LaDeana moves to remove this person from security
  • James seconds
  • LaDeana - Yes
  • Michael - abstain
  • Aaron - No
  • James - Yes
  • Gretchen - abstains
• Motion passes

• Person D - Aaron moves for indefinite revocation of membership
  • Mike seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - abstain
  • Gretchen - abstains
• Motion passes

• Badge access will be revoked for persons A-D.
• Rustin says we’ll need to be explicit in creating a form of appeal, according to the bylaws. Mike agrees, since we don’t have one currently.

• Probationary Members
  • The following people shall no longer be considered probationary members of the DRC:
    • Tony Reid has explicitly stated that he no longer wishes to be considered for the DRC.
    • Russell Owens has been uninvolved except for attending the joint DRC/IT/Security meeting.
    • Mike Barushok also shall not be considered for the DRC.

• Aaron says that the DRC should not be a self-appointed committee, suggesting that this equates to favoritism.
• Serena says that the DRC functions by consensus, that at a certain point the committee needs to reach an agreement so they can decide on how to proceed.
• Mike suggests that this process is much like how the board operates. Dissent is part of the consensus.
• Serena says the committee is absolutely cognizant of the concerns.

• Mike moves to reject the probationary candidates for the DRC
  • Gretchen seconds
  • LaDeana - Yes
  • Michael - Yes
  • Aaron - Yes
  • James - Yes
  • Gretchen - Yes
• Motion passes

Committee Reports

Garden Area

• Would like a hydrant added to the garden area
• Majority of funds in garden were spent at the start of the year
• Do not have a current exact estimate for cost, but current cost would require a 3rd party to dig under utilities
  • Ballpark cost would be about $1500.
  • Would be done at a plumber’s convenience since he has offered to do the labor at zero cost to the makerspace (would still have to pay for materials).
  • Would most likely happen in October.
  • Garden would like permission to pursue the hydrants pending funding being available.

Jewelry

• Would like to pursue moving the jewelry lab to room 1.
• Currently struggling to run classes with more than 2 people at a time given space and equipment limitations.
• An experienced jeweler has offered to donate more equipment that would aid in those classes.
• Safety considerations have been looked at for moving to room 1.
  • The considerations have been shown that there should not be a limitation to move to room 1.

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Tuesday August 22nd @6pm
  • Saturday September 9th @2:30pm
  • Tuesday September 19th @6pm