Difference between revisions of "July 20th 2023"

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==Attendance==
 
==Attendance==
 
===Board Members===
 
===Board Members===
−
 
+
*Rustin Atkeisson, President  
−
*Rustin Atkeisson, President
+
*Nicole Reid, Treasurer  
−
*Nicole Reid, Treasurer
 
 
*Mindy McKinley, Secretary
 
*Mindy McKinley, Secretary
−
*James Lancaster, At-Large
 
 
*LaDeana Dockery, At-Large
 
*LaDeana Dockery, At-Large
 +
*Michael Atherton, At-Large
 
*Gretchen Koch, At-Large
 
*Gretchen Koch, At-Large
−
*Michael Atherton, At-Large
+
*James Lancaster, At-Large  
  
 
===Absent===
 
===Absent===
  
 
===Members===
 
===Members===
 +
*Kez Cook
 +
*Tony Reid
 +
*Mike Barushok
 +
*Russell Owens
 +
*Aaron Rivers
 +
*Serena Oden-Powers
 +
*Jeremy Blackburn, online
  
 
===Mission Statement===
 
===Mission Statement===
 +
*Rustin reminds us of the mission statement: MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
  
 
===Thanks and Recognition===
 
===Thanks and Recognition===
−
 
 
*To the new board members for already getting involved and actively trying to get up to speed
 
*To the new board members for already getting involved and actively trying to get up to speed
 +
*James, LaDeana, Jeremy Blackburn, and Malissa Long for putting together everything for the Cultural Funding Grant!
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
 +
**Rustin mentions garden gathering on Sunday. If you are interested in helping out with the garden, check out the garden gathering.
 +
*Forum moderators for putting in a lot of time.
  
 
===Reminder of Rights of the President during meetings===
 
===Reminder of Rights of the President during meetings===
−
 
 
*President can set time limits for speakers
 
*President can set time limits for speakers
 
*President can shut down conversations as necessary
 
*President can shut down conversations as necessary
Line 30: Line 38:
  
 
===Reminder of Rights of Board Members during meetings===
 
===Reminder of Rights of Board Members during meetings===
−
 
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
−
 
  
 
==Old Business==
 
==Old Business==
 
===Surplus Auction===
 
===Surplus Auction===
−
 
 
*Still got a couple items in room 2 to move
 
*Still got a couple items in room 2 to move
 +
**Rustin states we should consider these items trash
 +
**They are podiums/stages
 +
**Could list them for free on facebook marketplace?
  
 
===MakerFair - Exploration Place===
 
===MakerFair - Exploration Place===
−
 
+
*Event is August 28th
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
Line 47: Line 55:
 
**paper airplanes
 
**paper airplanes
 
**LED stickers
 
**LED stickers
 +
*Need volunteers for this
 +
*We can have an inside spot if we have volunteers who would rather volunteer in the A/C
 +
 +
=== ICTComic Con===
 +
*Event is 8/25-8/27
 +
*Been asked to run a booth at the event
 +
*Looking for help with running the booth and getting the patterns cut (maybe on the foam cutter)
  
 
===Election Committee===
 
===Election Committee===
−
 
+
*Election ending June 20th completed and met quorum to accept the results
−
**Election completed and met quorum to accept the results
+
*May need help in having a 2nd election to appoint a vice president
−
**May need help in having a 2nd election to appoint a vice president
+
*Doug Wilson is willing to head the election committee
 +
*Mike motions to accept doug as head of election committee
 +
*Gretchen seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses
  
 
===Roof Funding===
 
===Roof Funding===
−
 
 
*Construction to begin mid-September and be completed by start of October
 
*Construction to begin mid-September and be completed by start of October
 
*Payment is not due until Construction is complete
 
*Payment is not due until Construction is complete
 
*Need to raise $38,000 to keep from digging into reserves
 
*Need to raise $38,000 to keep from digging into reserves
 
*Currently raised: $500
 
*Currently raised: $500
−
 
+
*We are tentatively getting about a $3,800 grant from ARPA, up to $5,000 is possible from this grant
  
 
==New Business==
 
==New Business==
−
===Treasurer’s Report===
 
−
 
−
*Income: $16,483.52, $6,000 more than expected
 
−
*Electric and gas bill decreased from last month
 
−
*Instructor pay $1,915 & area expenses $982.22
 
−
*Positive $6,391, $4,602 more than expected
 
−
*Even though this month was good, we still need donations for the Raise the Roof fundraiser.
 
−
**Depleting the cash reserves to pay for the roof will stifle progress and funds for things that are more fun around the makerspace
 
−
 
 
===Approval of Previous Minutes===
 
===Approval of Previous Minutes===
−
 
+
*Gretchen states the 6/29 minutes have a problem with “permanent” versus “indefinite” expulsion
 +
*James says we need to check what the motion was during the meeting
 +
*Gretchen states the motion was “permanent expulsion”
 +
*Nicole states the person of concerns’ names should be removed from minutes, wiki, and COCRC determination
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
 
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
 
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
 
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
 +
*Mindy motions to approve the July 12, June 23rd and June 15th minutes
 +
*Michael seconds
 +
***Nicole Reid -  Yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses
 +
*June 29th minutes will move to August board meeting to be approved after recommended edits
  
−
 
+
===Property Removal Policy Update - Taking Offers Form===
−
===Property Removal Policy Update - Property Sale or Disposal===
 
−
[https://docs.google.com/document/d/1aVrUgIi-ho5Wm_G4B2X-sAoDa0AZ5NQi5KTz4aXgmUY/edit Surplus Auction Policy - New]
 
−
 
 
 
*Current policy does not state what to do if no one puts an offer in the alloted time
 
*Current policy does not state what to do if no one puts an offer in the alloted time
−
*Would like to give the leads the options to either put the item into a group auction sale or list the item on other sales platforms like craigslist and facebook marketplace
+
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
−
 
+
*Nicole states we leave this on the minutes and wait until the next board meeting to vote on this
−
*Written procedure for how to handle excess items at the makerspace in a safe and effective way.
+
*Should post this on the forum for transparency
−
*Motion for approval?
+
*Need to rewrite to clarify that this is for items that do not pass the 3-nerd rule, this is not a replacement of the 3-nerd rule
−
 
+
*Mike B. states that 501c3 rules prohibit donations being sold before 6 months, need to define surplus better. He states we need a better policy for tracking donations
−
===Membership Refund Policy===
+
*James states there is a storage policy
−
[https://docs.google.com/document/d/1fBw1afXih76gyrV0QrX-eGGOX4Ze8EtTnia6u1dTi2Q/edit Membership Refund Policy]
+
*Rustin recommends this is a job for the inventory committee
−
 
+
*Inventory committee meeting is Wednesday, August 9th at 6pm
−
*Clarifies what membership are refundable
+
*Anyone who is interested in helping rewrite this policy should plan to attend this inventory meeting
−
*Easier to search on the wiki
+
*Kez points out that auction winners could be members, the policy states that every auction winner needs to be accompanied
−
*Motion for approval?
 
  
 
===Compensation For Instructors Policy Update===
 
===Compensation For Instructors Policy Update===
−
[https://docs.google.com/document/d/1YjYtmUhloqvPqXB3oEHKjPmA9LEE5pOi3gxccEvzmp4/edit Compensation for Instructor - Revision]
+
*There is currently no policy or rule that prevents the treasurer from printing a check for him/herself
−
 
+
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
−
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
+
*Nicole states there will be further edits, comments, suggestions on this policy
−
*Would like to revise policy to require the President to sign/approve payments made to the treasurer
+
*Good idea to separate this edit into two edits
−
*Motion for approval?
+
*First edit changes how the class instructor is no longer paid if the student does not pay for the class
 +
**Nicole states that instructors should be checking in the participants and not letting the student take the class if they have not paid
 +
**The issue comes from people paying for a class without putting the class name, date, student name, etc. on the envelope, this is impossible for treasurer to track down
 +
**Russell recommends a separate policy for members than nonmembers, such as nonmembers must pay 7 days in advance
 +
**LaDeana thinks this policy used to exist
 +
**Recommendation that nonmembers must pay via paypal, only members can pay cash
 +
**Nicole states that we should have a meeting to discuss this policy further
 +
**LaDeana states that this would fall under the classroom meeting
 +
**Next classroom committee is July 25th at 8pm in classroom 3, we will discuss this policy further during that meeting
 +
*2nd point is about instructors volunteering their time
 +
**Instructors can donate their class fees back to MakeICT
 +
**This income is not reported on your taxes
  
 
===Bento Card Policy Update===
 
===Bento Card Policy Update===
−
[https://docs.google.com/document/d/1FxwJZ0TNQpL9zB183m2MVa7ycn9E7fes_AfFS72XhIw/edit Bento Card Policy - Revision]
 
−
 
 
*Current Bento card policy limits the cards to only be assigned to leads
 
*Current Bento card policy limits the cards to only be assigned to leads
−
*Would like the ability to appoint additional people to help with other areas
+
*Would like to be able to appoint additional people to help with other  
−
*Motion for approval?<br />
+
*Rustin moves to revise the policy as stated
 +
*Mindy seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
Motion passes 6 yeses
  
 
===VP Election===
 
===VP Election===
−
 
 
*Will have a special election for a new vice president
 
*Will have a special election for a new vice president
 
*Asking that the election committee
 
*Asking that the election committee
Line 116: Line 155:
 
**Dean Day
 
**Dean Day
 
**Aaron Rivers
 
**Aaron Rivers
−
*Election will be held 2 weeks after the election committee is formalized
+
*Election will tentatively start the 2nd week of August and run 48 hours like previous elections
  
 
===Security/COC/IT/Board/Forum relationship===
 
===Security/COC/IT/Board/Forum relationship===
−
 
+
*COC’s purpose is to review issues that are sent by the reporting email or by the Google Form
−
*COC’s purpose is to review issues that are sent by the reporting email
 
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
 
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
 
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
Line 126: Line 164:
 
*Board is involved to approve or review of actions by all 3 groups
 
*Board is involved to approve or review of actions by all 3 groups
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
 +
**Rustin would like to come up with a more formal procedure for how we handle issues that arise
 +
*There are two people who would like to join the COCRC
 +
**The COCRC would like to vet the potential members before allowing them to join the COCRC
 +
**COCRC is a board appointed position
 +
**There is no formal vetting process
 +
**Michael states there is a book: “How to Respond to Code of Conduct Reports by Valerie Aurora and Mary Gardiner”
 +
**Serena asks for an executive session to discuss how the COCRC operates
 +
**Serena warns that the COCRC is the most stressful and dangerous committee
 +
**Aaron Rivers states that everything on the forum should not be considered someone volunteering, needs to be a direct contact
 +
**Kez asks that leadership respond to emails in a timely manner
  
 
===Member on scholarship===
 
===Member on scholarship===
−
 
 
*A member on scholarship has requested to extend their scholarship another 6 months.
 
*A member on scholarship has requested to extend their scholarship another 6 months.
−
*Motion for approval?
+
**Needs to be executive session discussion
 +
**Scholarships usually make monthly fee $10, and are usually 6 months at a time
 +
**Mindy moves to approve the scholarship
 +
**Nicole seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
*Motion passes 6 yeses
  
−
<br />
 
 
===Open Positions / Lead Changes===
 
===Open Positions / Lead Changes===
−
 
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Positions include and suggested leads
 
*Positions include and suggested leads
 
**Woodshop - Aaron Rivers
 
**Woodshop - Aaron Rivers
−
**Ceramics - Russell Owens? - consider turning into a committee to help ease the load
+
**Ceramics - Russell Owens
−
**Garden - Sean Sandefur?
+
**Garden - Sean Sandefur
 
**Visual Arts - (Kim Nguyen interim)
 
**Visual Arts - (Kim Nguyen interim)
−
**Textiles -
+
**Textiles -  
 
**Jewelry - (Michael Atherton interim)
 
**Jewelry - (Michael Atherton interim)
 
**Communications -
 
**Communications -
−
**Fundraising -
+
**Fundraising -  
 +
**Security - Michael Atherton
 +
**ADAH - Serena Oden-Powers
 +
*Inventory -
 +
*Concessions/breakroom - Gemma Blackburn Interim
 +
*Welcome Area - (Gemma Blackburn?)
 +
*COC chair - Serena Oden-Powers
 +
**ADAH is the policies, COCRC is the investigation and determinations
 +
**If you are interested in taking on one of these positions, contact directors@makeict.org
 +
*Nicole moves we accept the leads and chair below:
 +
*Michael seconds
 +
**Woodshop - Aaron Rivers
 +
**Ceramics - Russell Owens
 
**Security - Michael Atherton
 
**Security - Michael Atherton
 
**ADAH - Serena Oden-Powers
 
**ADAH - Serena Oden-Powers
−
*Inventory -
+
**Concessions/breakroom - Gemma Blackburn (Interim)  
−
*Concessions/breakroom - (Gemma Blackburn interim)
+
**Welcome Area - Gemma Blackburn
−
*Welcome Area - Kez Cook?
+
**COC chair - Serena Oden-Powers
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
*Motion passes 6 yeses
 +
**Garden - Sean Sandefur
 +
*Rustin moves to approve Sean for Garden lead
 +
*Seconded by James
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
Motion passes 6 yeses
 +
 
 +
===Ceramics Funding===
 +
*Russell asks for approx $1800 to purchase a new skutt wheel, would be able to purchase with personal funds and allow makeict to “rent to own”
 +
*Nicole says ceramics has approx $800 to spend from old fundraiser
 +
 
 +
===COCRC New members===
 +
*Mike B says in May of last year the board approved an amendment to the policies that allows the Board to appoint people to COCRC
 +
*Mike objects to this to be pushed to the next meeting, he states he is here to be appointed to the COCRC
 +
*Rustin states that there are three people here who are interested in joining this committee
 +
*Rustin asks each of these people to think if they are willing to dedicate the time and hardship to joining this committee
 +
*Serena is concerned that the male/female balance is off on the COCRC, her and Gretchen are only female members. The three people interested in joining the committee are male.
 +
*The COCRC is especially asking for women or minorities to join the committee
 +
*Kez states we need to be concerned about what people would think if the board keeps putting this off
  
 +
===COCRC Executive Session===
 +
*Serena asks for an executive session
 +
*Rustin states executive session will start 8:35pm for 20 minutes
 +
*Another executive session from 8:55pm to 9:15pm
 +
*Rustin moves that we approve Russell Owens, Anthony Reid, and Mike Barushok as probationary members of the COCC, to be reviewed at the next regular board meeting
 +
*LeDeana seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses <br>
 +
**Nicole moves to approve the purchase of a new pottery wheel contingent on ceramics department raising half the funds, no more than $950 will come from MakeICT General fund
 +
**Mindy seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses<br>
 +
*Mindy motions to adjourn
 +
*Michael seconds
  
−
===Policy Update -
+
===Policy Update ===
  
 
==Committee Reports==
 
==Committee Reports==
Line 160: Line 281:
 
*'''Maker Monday'''
 
*'''Maker Monday'''
 
**2nd and 4th Mondays
 
**2nd and 4th Mondays
−
 
  
 
*'''Member Orientation'''
 
*'''Member Orientation'''
 
**Saturday August 12th @2:30pm
 
**Saturday August 12th @2:30pm
 
**Tuesday August 22nd @6pm
 
**Tuesday August 22nd @6pm
−
 
  
 
==Decision Summary==
 
==Decision Summary==

Latest revision as of 22:47, 10 August 2023

AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Nicole Reid, Treasurer
  • Mindy McKinley, Secretary
  • LaDeana Dockery, At-Large
  • Michael Atherton, At-Large
  • Gretchen Koch, At-Large
  • James Lancaster, At-Large

Absent

Members

  • Kez Cook
  • Tony Reid
  • Mike Barushok
  • Russell Owens
  • Aaron Rivers
  • Serena Oden-Powers
  • Jeremy Blackburn, online

Mission Statement

  • Rustin reminds us of the mission statement: MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Thanks and Recognition

  • To the new board members for already getting involved and actively trying to get up to speed
  • James, LaDeana, Jeremy Blackburn, and Malissa Long for putting together everything for the Cultural Funding Grant!
  • Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
    • Rustin mentions garden gathering on Sunday. If you are interested in helping out with the garden, check out the garden gathering.
  • Forum moderators for putting in a lot of time.

Reminder of Rights of the President during meetings

  • President can set time limits for speakers
  • President can shut down conversations as necessary
  • President can eject people from the meeting if they do not cooperate
  • President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

  • Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.

Old Business

Surplus Auction

  • Still got a couple items in room 2 to move
    • Rustin states we should consider these items trash
    • They are podiums/stages
    • Could list them for free on facebook marketplace?

MakerFair - Exploration Place

  • Event is August 28th
  • Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Will most likely have 3 booths representing makeict might include demos making:
    • foam hats
    • paper airplanes
    • LED stickers
  • Need volunteers for this
  • We can have an inside spot if we have volunteers who would rather volunteer in the A/C

ICTComic Con

  • Event is 8/25-8/27
  • Been asked to run a booth at the event
  • Looking for help with running the booth and getting the patterns cut (maybe on the foam cutter)

Election Committee

  • Election ending June 20th completed and met quorum to accept the results
  • May need help in having a 2nd election to appoint a vice president
  • Doug Wilson is willing to head the election committee
  • Mike motions to accept doug as head of election committee
  • Gretchen seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500
  • We are tentatively getting about a $3,800 grant from ARPA, up to $5,000 is possible from this grant

New Business

Approval of Previous Minutes

  • Gretchen states the 6/29 minutes have a problem with “permanent” versus “indefinite” expulsion
  • James says we need to check what the motion was during the meeting
  • Gretchen states the motion was “permanent expulsion”
  • Nicole states the person of concerns’ names should be removed from minutes, wiki, and COCRC determination
  • 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
  • 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
  • 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
  • 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
  • Mindy motions to approve the July 12, June 23rd and June 15th minutes
  • Michael seconds
      • Nicole Reid - Yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
  • June 29th minutes will move to August board meeting to be approved after recommended edits

Property Removal Policy Update - Taking Offers Form

  • Current policy does not state what to do if no one puts an offer in the alloted time
  • Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
  • Nicole states we leave this on the minutes and wait until the next board meeting to vote on this
  • Should post this on the forum for transparency
  • Need to rewrite to clarify that this is for items that do not pass the 3-nerd rule, this is not a replacement of the 3-nerd rule
  • Mike B. states that 501c3 rules prohibit donations being sold before 6 months, need to define surplus better. He states we need a better policy for tracking donations
  • James states there is a storage policy
  • Rustin recommends this is a job for the inventory committee
  • Inventory committee meeting is Wednesday, August 9th at 6pm
  • Anyone who is interested in helping rewrite this policy should plan to attend this inventory meeting
  • Kez points out that auction winners could be members, the policy states that every auction winner needs to be accompanied

Compensation For Instructors Policy Update

  • There is currently no policy or rule that prevents the treasurer from printing a check for him/herself
    • Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
  • Nicole states there will be further edits, comments, suggestions on this policy
  • Good idea to separate this edit into two edits
  • First edit changes how the class instructor is no longer paid if the student does not pay for the class
    • Nicole states that instructors should be checking in the participants and not letting the student take the class if they have not paid
    • The issue comes from people paying for a class without putting the class name, date, student name, etc. on the envelope, this is impossible for treasurer to track down
    • Russell recommends a separate policy for members than nonmembers, such as nonmembers must pay 7 days in advance
    • LaDeana thinks this policy used to exist
    • Recommendation that nonmembers must pay via paypal, only members can pay cash
    • Nicole states that we should have a meeting to discuss this policy further
    • LaDeana states that this would fall under the classroom meeting
    • Next classroom committee is July 25th at 8pm in classroom 3, we will discuss this policy further during that meeting
  • 2nd point is about instructors volunteering their time
    • Instructors can donate their class fees back to MakeICT
    • This income is not reported on your taxes

Bento Card Policy Update

  • Current Bento card policy limits the cards to only be assigned to leads
  • Would like to be able to appoint additional people to help with other
  • Rustin moves to revise the policy as stated
  • Mindy seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes

Motion passes 6 yeses

VP Election

  • Will have a special election for a new vice president
  • Asking that the election committee
  • Current VP candidates:
    • Dean Day
    • Aaron Rivers
  • Election will tentatively start the 2nd week of August and run 48 hours like previous elections

Security/COC/IT/Board/Forum relationship

  • COC’s purpose is to review issues that are sent by the reporting email or by the Google Form
  • Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
  • IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
  • Moderators can take action without COC input including banning members from the forum
  • Board is involved to approve or review of actions by all 3 groups
  • Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
    • Rustin would like to come up with a more formal procedure for how we handle issues that arise
  • There are two people who would like to join the COCRC
    • The COCRC would like to vet the potential members before allowing them to join the COCRC
    • COCRC is a board appointed position
    • There is no formal vetting process
    • Michael states there is a book: “How to Respond to Code of Conduct Reports by Valerie Aurora and Mary Gardiner”
    • Serena asks for an executive session to discuss how the COCRC operates
    • Serena warns that the COCRC is the most stressful and dangerous committee
    • Aaron Rivers states that everything on the forum should not be considered someone volunteering, needs to be a direct contact
    • Kez asks that leadership respond to emails in a timely manner

Member on scholarship

  • A member on scholarship has requested to extend their scholarship another 6 months.
    • Needs to be executive session discussion
    • Scholarships usually make monthly fee $10, and are usually 6 months at a time
    • Mindy moves to approve the scholarship
    • Nicole seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses

Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens
    • Garden - Sean Sandefur
    • Visual Arts - (Kim Nguyen interim)
    • Textiles -
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
  • Inventory -
  • Concessions/breakroom - Gemma Blackburn Interim
  • Welcome Area - (Gemma Blackburn?)
  • COC chair - Serena Oden-Powers
    • ADAH is the policies, COCRC is the investigation and determinations
    • If you are interested in taking on one of these positions, contact directors@makeict.org
  • Nicole moves we accept the leads and chair below:
  • Michael seconds
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
    • Concessions/breakroom - Gemma Blackburn (Interim)
    • Welcome Area - Gemma Blackburn
    • COC chair - Serena Oden-Powers
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
    • Garden - Sean Sandefur
  • Rustin moves to approve Sean for Garden lead
  • Seconded by James
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes

Motion passes 6 yeses

Ceramics Funding

  • Russell asks for approx $1800 to purchase a new skutt wheel, would be able to purchase with personal funds and allow makeict to “rent to own”
  • Nicole says ceramics has approx $800 to spend from old fundraiser

COCRC New members

  • Mike B says in May of last year the board approved an amendment to the policies that allows the Board to appoint people to COCRC
  • Mike objects to this to be pushed to the next meeting, he states he is here to be appointed to the COCRC
  • Rustin states that there are three people here who are interested in joining this committee
  • Rustin asks each of these people to think if they are willing to dedicate the time and hardship to joining this committee
  • Serena is concerned that the male/female balance is off on the COCRC, her and Gretchen are only female members. The three people interested in joining the committee are male.
  • The COCRC is especially asking for women or minorities to join the committee
  • Kez states we need to be concerned about what people would think if the board keeps putting this off

COCRC Executive Session

  • Serena asks for an executive session
  • Rustin states executive session will start 8:35pm for 20 minutes
  • Another executive session from 8:55pm to 9:15pm
  • Rustin moves that we approve Russell Owens, Anthony Reid, and Mike Barushok as probationary members of the COCC, to be reviewed at the next regular board meeting
  • LeDeana seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
    • Nicole moves to approve the purchase of a new pottery wheel contingent on ceramics department raising half the funds, no more than $950 will come from MakeICT General fund
    • Mindy seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
  • Mindy motions to adjourn
  • Michael seconds

Policy Update

Committee Reports

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Member Orientation
    • Saturday August 12th @2:30pm
    • Tuesday August 22nd @6pm

Decision Summary

    Task Summary

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