Difference between revisions of "July 20th 2023"

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(Created page with " =AGENDA= ==Attendance== ===Board Members=== *Rustin Atkeisson, President *James Lancaster, At-Large *LaDeana Dockery, At-Large *Nicole Reid, Treasurer *Mindy McKinley, Se...")
 
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=AGENDA=  
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=AGENDA=  
 
==Attendance==
 
==Attendance==
 
===Board Members===
 
===Board Members===
 
*Rustin Atkeisson, President  
 
*Rustin Atkeisson, President  
 +
*Nicole Reid, Treasurer
 +
*Mindy McKinley, Secretary
 
*James Lancaster, At-Large  
 
*James Lancaster, At-Large  
 
*LaDeana Dockery, At-Large
 
*LaDeana Dockery, At-Large
−
*Nicole Reid, Treasurer
 
−
*Mindy McKinley, Secretary
 
 
*Gretchen Koch, At-Large
 
*Gretchen Koch, At-Large
 
*Michael Atherton, At-Large
 
*Michael Atherton, At-Large
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===Members===
 
===Members===
 +
 +
===Mission Statement===
 +
 +
===Thanks and Recognition===
 +
*To the new board members for already getting involved and actively trying to get up to speed
 +
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
  
 
===Reminder of Rights of the President during meetings===
 
===Reminder of Rights of the President during meetings===
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*President can eject people from the meeting if they do not cooperate
 
*President can eject people from the meeting if they do not cooperate
 
*President can decide whether or not meetings are in person or online (future meetings will be all in person)
 
*President can decide whether or not meetings are in person or online (future meetings will be all in person)
 +
 +
===Reminder of Rights of Board Members during meetings===
 +
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
 +
  
 
==Old Business==
 
==Old Business==
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*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
−
 
+
*Will most likely have 3 booths representing makeict might include demos making:
 +
**foam hats
 +
**paper airplanes
 +
**LED stickers
  
 
===Election Committee===
 
===Election Committee===
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===Treasurer’s Report===
 
===Treasurer’s Report===
  
 +
===Approval of Previous Minutes===
 +
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 +
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 +
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
 +
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
  
  
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*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
 
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
  
−
===Tool Loans to MakeICT Policy Update - Leads Responsibility===
 
−
*Currently does not cover leads bringing in personal equipment
 
−
*Have had a couple of past issues where a lead used the area as their personal storage space
 
−
*Also add anything bolted/screwed/fastened/etc to the building is considered a donation
 
−
*Any loan must be approved by inventory before belongings are brought to MakeICT
 
−
*Change to ‘NO’ tool loans to the space, tool loans should be considered a donation
 
  
−
===New Policy - Member Termination===
+
===Compensation For Instructors Policy Update===
−
*Need to formalize
+
*There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
 +
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
  
−
===Policy Update===
+
===Bento Card Policy Update===
−
*There is currently no policy or rule that prevents the treasurer from printing a badge for him/her self
+
*Current Bento card policy limits the cards to only be assigned to leads
−
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
+
*Would like to be able to appoint additional people to help with other
  
 
===VP Election===
 
===VP Election===
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**Dean Day
 
**Dean Day
 
**Aaron Rivers
 
**Aaron Rivers
−
*Election will be held August 1st and run for 48hrs
+
*Election will be held 2 weeks after the election committee is formalized
  
 
===Security/COC/IT/Board/Forum relationship===
 
===Security/COC/IT/Board/Forum relationship===
−
*COC’s purpose is to review issues
+
*COC’s purpose is to review issues that are sent by the reporting email
−
*Security handles physical enforcement of results but does not need COC input to act on immediate issues
+
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
−
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues
+
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
 
*Moderators can take action without COC input including banning members from the forum
 
*Moderators can take action without COC input including banning members from the forum
−
*Board is involved to approve review of actions by all 3 groups
+
*Board is involved to approve or review of actions by all 3 groups
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
 +
 +
===Member on scholarship===
 +
*A member on scholarship has requested to extend their scholarship another 6 months.
 +
  
 
===Open Positions / Lead Changes===
 
===Open Positions / Lead Changes===
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**Security - Michael Atherton
 
**Security - Michael Atherton
 
**ADAH - Serena Oden-Powers
 
**ADAH - Serena Oden-Powers
−
*Inventory -
+
*Inventory -  
−
*Concessions/breakroom -
+
*Concessions/breakroom - Gemma Blackburn
 
*Welcome Area - Kez Cook?
 
*Welcome Area - Kez Cook?
  
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*'''Member Orientation'''
 
*'''Member Orientation'''
−
**Tuesday July 18th @ 6pm
+
**Saturday August 12th @2:30pm
−
**Saturday August 12th @ 2:30pm
+
**Tuesday August 22nd @6pm
−
**Tuesday August 22nd @ 6pm
 
−
 
 
  
  

Revision as of 21:32, 16 July 2023

AGENDA

Attendance

Board Members

  • Rustin Atkeisson, President
  • Nicole Reid, Treasurer
  • Mindy McKinley, Secretary
  • James Lancaster, At-Large
  • LaDeana Dockery, At-Large
  • Gretchen Koch, At-Large
  • Michael Atherton, At-Large

Absent

Members

Mission Statement

Thanks and Recognition

  • To the new board members for already getting involved and actively trying to get up to speed
  • Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!

Reminder of Rights of the President during meetings

  • President can set time limits for speakers
  • President can shut down conversations as necessary
  • President can eject people from the meeting if they do not cooperate
  • President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

  • Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.


Old Business

Surplus Auction

  • Still got a couple items in room 2 to move

MakerFair - Exploration Place

  • Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Will most likely have 3 booths representing makeict might include demos making:
    • foam hats
    • paper airplanes
    • LED stickers

Election Committee

    • Election completed and met quorum to accept the results
    • May need help in having a 2nd election to appoint a vice president

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500


New Business

Treasurer’s Report

Approval of Previous Minutes


Property Removal Policy Update - Taking Offers Form

  • Current policy does not state what to do if no one puts an offer in the alloted time
  • Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace


Compensation For Instructors Policy Update

  • There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
    • Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer

Bento Card Policy Update

  • Current Bento card policy limits the cards to only be assigned to leads
  • Would like to be able to appoint additional people to help with other

VP Election

  • Will have a special election for a new vice president
  • Asking that the election committee
  • Current VP candidates:
    • Dean Day
    • Aaron Rivers
  • Election will be held 2 weeks after the election committee is formalized

Security/COC/IT/Board/Forum relationship

  • COC’s purpose is to review issues that are sent by the reporting email
  • Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
  • IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
  • Moderators can take action without COC input including banning members from the forum
  • Board is involved to approve or review of actions by all 3 groups
  • Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Member on scholarship

  • A member on scholarship has requested to extend their scholarship another 6 months.


Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
    • Garden - Sean Sandefur?
    • Visual Arts - (Kim Nguyen interim)
    • Textiles -
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
  • Inventory -
  • Concessions/breakroom - Gemma Blackburn
  • Welcome Area - Kez Cook?


===Policy Update -

Committee Reports

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays


  • Member Orientation
    • Saturday August 12th @2:30pm
    • Tuesday August 22nd @6pm


Decision Summary

    Task Summary

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