July 20th 2023
From MakeICT Wiki
Jump to navigationJump to searchContents
- 1 AGENDA
- 1.1 Attendance
- 1.2 Old Business
- 1.3 New Business
- 1.3.1 Treasurer’s Report
- 1.3.2 Approval of Previous Minutes
- 1.3.3 Property Removal Policy Update - Property Sale or Disposal
- 1.3.4 Membership Refund Policy
- 1.3.5 Compensation For Instructors Policy Update
- 1.3.6 Bento Card Policy Update
- 1.3.7 VP Election
- 1.3.8 Security/COC/IT/Board/Forum relationship
- 1.3.9 Member on scholarship
- 1.3.10 Open Positions / Lead Changes
- 1.4 Committee Reports
- 1.5 Upcoming Events
- 1.6 Decision Summary
- 1.7 Task Summary
AGENDA
Attendance
Board Members
- Rustin Atkeisson, President
- Nicole Reid, Treasurer
- Mindy McKinley, Secretary
- James Lancaster, At-Large
- LaDeana Dockery, At-Large
- Gretchen Koch, At-Large
- Michael Atherton, At-Large
Absent
Members
Mission Statement
Thanks and Recognition
- To the new board members for already getting involved and actively trying to get up to speed
- Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
Reminder of Rights of the President during meetings
- President can set time limits for speakers
- President can shut down conversations as necessary
- President can eject people from the meeting if they do not cooperate
- President can decide whether or not meetings are in person or online (future meetings will be all in person)
Reminder of Rights of Board Members during meetings
- Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.
Old Business
Surplus Auction
- Still got a couple items in room 2 to move
MakerFair - Exploration Place
- Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
- Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
- Will most likely have 3 booths representing makeict might include demos making:
- foam hats
- paper airplanes
- LED stickers
Election Committee
- Election completed and met quorum to accept the results
- May need help in having a 2nd election to appoint a vice president
Roof Funding
- Construction to begin mid-September and be completed by start of October
- Payment is not due until Construction is complete
- Need to raise $38,000 to keep from digging into reserves
- Currently raised: $500
New Business
Treasurer’s Report
- Income: $16,483.52, $6,000 more than expected
- Electric and gas bill decreased from last month
- Instructor pay $1,915 & area expenses $982.22
- Positive $6,391, $4,602 more than expected
- Even though this month was good, we still need donations for the Raise the Roof fundraiser.
- Depleting the cash reserves to pay for the roof will stifle progress and funds for things that are more fun around the makerspace
Approval of Previous Minutes
- 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
- 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
- 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
- 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
Property Removal Policy Update - Property Sale or Disposal
- Current policy does not state what to do if no one puts an offer in the alloted time
- Would like to give the leads the options to either put the item into a group auction sale or list the item on other sales platforms like craigslist and facebook marketplace
- Written procedure for how to handle excess items at the makerspace in a safe and effective way.
- Motion for approval?
Membership Refund Policy
- Clarifies what membership are refundable
- Easier to search on the wiki
- Motion for approval?
Compensation For Instructors Policy Update
Compensation for Instructor - Revision
- There is currently no policy or rule that prevents the treasurer from printing a check for him/her self
- Would like to revise policy to require the President to sign/approve payments made to the treasurer
- Motion for approval?
Bento Card Policy Update
- Current Bento card policy limits the cards to only be assigned to leads
- Would like the ability to appoint additional people to help with other areas
- Motion for approval?
VP Election
- Will have a special election for a new vice president
- Asking that the election committee
- Current VP candidates:
- Dean Day
- Aaron Rivers
- Election will be held 2 weeks after the election committee is formalized
Security/COC/IT/Board/Forum relationship
- COC’s purpose is to review issues that are sent by the reporting email
- Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
- IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
- Moderators can take action without COC input including banning members from the forum
- Board is involved to approve or review of actions by all 3 groups
- Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
Member on scholarship
- A member on scholarship has requested to extend their scholarship another 6 months.
- Motion for approval?
Open Positions / Lead Changes
- Several positions have recently been vacated and we need to find people willing to support these positions
- Positions include and suggested leads
- Woodshop - Aaron Rivers
- Ceramics - Russell Owens? - consider turning into a committee to help ease the load
- Garden - Sean Sandefur?
- Visual Arts - (Kim Nguyen interim)
- Textiles -
- Jewelry - (Michael Atherton interim)
- Communications -
- Fundraising -
- Security - Michael Atherton
- ADAH - Serena Oden-Powers
- Inventory -
- Concessions/breakroom - (Gemma Blackburn interim)
- Welcome Area - Kez Cook?
===Policy Update -
Committee Reports
Upcoming Events
- Maker Monday
- 2nd and 4th Mondays
- Member Orientation
- Saturday August 12th @2:30pm
- Tuesday August 22nd @6pm