Difference between revisions of "July 20th 2023"

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m (→‎Open Positions / Lead Changes: Removed Kez Cook from consideration of Welcome Center lead per her request)
(Posting minutes)
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=AGENDA=  
+
=AGENDA=  
 
==Attendance==
 
==Attendance==
 
===Board Members===
 
===Board Members===
−
 
+
*Rustin Atkeisson, President  
−
*Rustin Atkeisson, President
+
*Nicole Reid, Treasurer  
−
*Nicole Reid, Treasurer
 
 
*Mindy McKinley, Secretary
 
*Mindy McKinley, Secretary
−
*James Lancaster, At-Large
 
 
*LaDeana Dockery, At-Large
 
*LaDeana Dockery, At-Large
 +
*Michael Atherton, At-Large
 
*Gretchen Koch, At-Large
 
*Gretchen Koch, At-Large
−
*Michael Atherton, At-Large
+
*James Lancaster, At-Large  
  
 
===Absent===
 
===Absent===
  
 
===Members===
 
===Members===
 +
*Kez Cook
 +
*Tony Reid
 +
*Mike Barushok
 +
*Russell Owens
 +
*Aaron Rivers
 +
*Serena Oden-Powers
 +
*Jeremy Blackburn, online
  
 
===Mission Statement===
 
===Mission Statement===
 +
*Rustin reminds us of the mission statement: MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.
  
 
===Thanks and Recognition===
 
===Thanks and Recognition===
−
 
 
*To the new board members for already getting involved and actively trying to get up to speed
 
*To the new board members for already getting involved and actively trying to get up to speed
 +
*James, LaDeana, Jeremy Blackburn, and Malissa Long for putting together everything for the Cultural Funding Grant!
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
 
*Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
 +
**Rustin mentions garden gathering on Sunday. If you are interested in helping out with the garden, check out the garden gathering.
 +
*Forum moderators for putting in a lot of time.
  
 
===Reminder of Rights of the President during meetings===
 
===Reminder of Rights of the President during meetings===
−
 
 
*President can set time limits for speakers
 
*President can set time limits for speakers
 
*President can shut down conversations as necessary
 
*President can shut down conversations as necessary
Line 30: Line 38:
  
 
===Reminder of Rights of Board Members during meetings===
 
===Reminder of Rights of Board Members during meetings===
−
 
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
 
*Any board member can force a vote to be called if a motion is on the table and has been seconded.  This can be done by the board member saying ‘ask the question’.
−
 
  
 
==Old Business==
 
==Old Business==
 
===Surplus Auction===
 
===Surplus Auction===
−
 
 
*Still got a couple items in room 2 to move
 
*Still got a couple items in room 2 to move
 +
**Rustin states we should consider these items trash
 +
**They are podiums/stages
 +
**Could list them for free on facebook marketplace?
  
 
===MakerFair - Exploration Place===
 
===MakerFair - Exploration Place===
−
 
+
*Event is August 28th
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
 
*Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
Line 47: Line 55:
 
**paper airplanes
 
**paper airplanes
 
**LED stickers
 
**LED stickers
 +
*Need volunteers for this
 +
*We can have an inside spot if we have volunteers who would rather volunteer in the A/C
 +
 +
=== ICTComic Con===
 +
*Event is 8/25-8/27
 +
*Been asked to run a booth at the event
 +
*Looking for help with running the booth and getting the patterns cut (maybe on the foam cutter)
  
 
===Election Committee===
 
===Election Committee===
−
 
+
*Election ending June 20th completed and met quorum to accept the results
−
**Election completed and met quorum to accept the results
+
*May need help in having a 2nd election to appoint a vice president
−
**May need help in having a 2nd election to appoint a vice president
+
*Doug Wilson is willing to head the election committee
 +
*Mike motions to accept doug as head of election committee
 +
*Gretchen seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses
  
 
===Roof Funding===
 
===Roof Funding===
−
 
 
*Construction to begin mid-September and be completed by start of October
 
*Construction to begin mid-September and be completed by start of October
 
*Payment is not due until Construction is complete
 
*Payment is not due until Construction is complete
 
*Need to raise $38,000 to keep from digging into reserves
 
*Need to raise $38,000 to keep from digging into reserves
 
*Currently raised: $500
 
*Currently raised: $500
−
 
+
*We are tentatively getting about a $3,800 grant from ARPA, up to $5,000 is possible from this grant
  
 
==New Business==
 
==New Business==
−
===Treasurer’s Report===
 
−
 
−
*Income: $16,483.52, $6,000 more than expected
 
−
*Electric and gas bill decreased from last month
 
−
*Instructor pay $1,915 & area expenses $982.22
 
−
*Positive $6,391, $4,602 more than expected
 
−
*Even though this month was good, we still need donations for the Raise the Roof fundraiser.
 
−
**Depleting the cash reserves to pay for the roof will stifle progress and funds for things that are more fun around the makerspace
 
−
 
 
===Approval of Previous Minutes===
 
===Approval of Previous Minutes===
−
 
+
*Gretchen states the 6/29 minutes have a problem with “permanent” versus “indefinite” expulsion
 +
*James says we need to check what the motion was during the meeting
 +
*Gretchen states the motion was “permanent expulsion”
 +
*Nicole states the person of concerns’ names should be removed from minutes, wiki, and COCRC determination
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 
*6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
 
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
 
*6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
 
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
 
*6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
 +
*Mindy motions to approve the July 12, June 23rd and June 15th minutes
 +
*Michael seconds
 +
***Nicole Reid -  Yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
*Motion passes 6 yeses
 +
*June 29th minutes will move to August board meeting to be approved after recommended edits
  
−
 
+
===Property Removal Policy Update - Taking Offers Form===
−
===Property Removal Policy Update - Property Sale or Disposal===
 
−
[https://docs.google.com/document/d/1aVrUgIi-ho5Wm_G4B2X-sAoDa0AZ5NQi5KTz4aXgmUY/edit Surplus Auction Policy - New]
 
−
 
 
 
*Current policy does not state what to do if no one puts an offer in the alloted time
 
*Current policy does not state what to do if no one puts an offer in the alloted time
−
*Would like to give the leads the options to either put the item into a group auction sale or list the item on other sales platforms like craigslist and facebook marketplace
+
*Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
−
 
+
*Nicole states we leave this on the minutes and wait until the next board meeting to vote on this
−
*Written procedure for how to handle excess items at the makerspace in a safe and effective way.
+
*Should post this on the forum for transparency
−
*Motion for approval?
+
*Need to rewrite to clarify that this is for items that do not pass the 3-nerd rule, this is not a replacement of the 3-nerd rule
−
 
+
*Mike B. states that 501c3 rules prohibit donations being sold before 6 months, need to define surplus better. He states we need a better policy for tracking donations
−
===Membership Refund Policy===
+
*James states there is a storage policy
−
[https://docs.google.com/document/d/1fBw1afXih76gyrV0QrX-eGGOX4Ze8EtTnia6u1dTi2Q/edit Membership Refund Policy]
+
*Rustin recommends this is a job for the inventory committee
−
 
+
*Inventory committee meeting is Wednesday, August 9th at 6pm
−
*Clarifies what membership are refundable
+
*Anyone who is interested in helping rewrite this policy should plan to attend this inventory meeting
−
*Easier to search on the wiki
+
*Kez points out that auction winners could be members, the policy states that every auction winner needs to be accompanied
−
*Motion for approval?
 
  
 
===Compensation For Instructors Policy Update===
 
===Compensation For Instructors Policy Update===
−
[https://docs.google.com/document/d/1YjYtmUhloqvPqXB3oEHKjPmA9LEE5pOi3gxccEvzmp4/edit Compensation for Instructor - Revision]
+
*There is currently no policy or rule that prevents the treasurer from printing a check for him/herself
−
 
+
**Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
−
*This policy is on the forum for community feedback and will not be voted on until August’s board meeting.
+
*Nicole states there will be further edits, comments, suggestions on this policy
 +
*Good idea to separate this edit into two edits
 +
*First edit changes how the class instructor is no longer paid if the student does not pay for the class
 +
**Nicole states that instructors should be checking in the participants and not letting the student take the class if they have not paid
 +
**The issue comes from people paying for a class without putting the class name, date, student name, etc. on the envelope, this is impossible for treasurer to track down
 +
**Russell recommends a separate policy for members than nonmembers, such as nonmembers must pay 7 days in advance
 +
**LaDeana thinks this policy used to exist
 +
**Recommendation that nonmembers must pay via paypal, only members can pay cash
 +
**Nicole states that we should have a meeting to discuss this policy further
 +
**LaDeana states that this would fall under the classroom meeting
 +
**Next classroom committee is July 25th at 8pm in classroom 3, we will discuss this policy further during that meeting
 +
*2nd point is about instructors volunteering their time
 +
**Instructors can donate their class fees back to MakeICT
 +
**This income is not reported on your taxes
  
 
===Bento Card Policy Update===
 
===Bento Card Policy Update===
−
[https://docs.google.com/document/d/1FxwJZ0TNQpL9zB183m2MVa7ycn9E7fes_AfFS72XhIw/edit Bento Card Policy - Revision]
 
−
 
 
*Current Bento card policy limits the cards to only be assigned to leads
 
*Current Bento card policy limits the cards to only be assigned to leads
−
*Would like the ability to appoint additional people to help with other areas
+
*Would like to be able to appoint additional people to help with other  
−
*Motion for approval?<br />
+
*Rustin moves to revise the policy as stated
 +
*Mindy seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
Motion passes 6 yeses
  
 
===VP Election===
 
===VP Election===
−
 
 
*Will have a special election for a new vice president
 
*Will have a special election for a new vice president
 
*Asking that the election committee
 
*Asking that the election committee
Line 114: Line 155:
 
**Dean Day
 
**Dean Day
 
**Aaron Rivers
 
**Aaron Rivers
−
*Election will be held 2 weeks after the election committee is formalized
+
*Election will tentatively start the 2nd week of August and run 48 hours like previous elections
  
 
===Security/COC/IT/Board/Forum relationship===
 
===Security/COC/IT/Board/Forum relationship===
−
 
+
*COC’s purpose is to review issues that are sent by the reporting email or by the Google Form
−
*COC’s will handle the review of issues that are sent by the reporting email as well as handle the education side of corrections
 
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
 
*Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
 
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
 
*IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
Line 124: Line 164:
 
*Board is involved to approve or review of actions by all 3 groups
 
*Board is involved to approve or review of actions by all 3 groups
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
 
*Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
−
 
+
**Rustin would like to come up with a more formal procedure for how we handle issues that arise
−
*More coordination is going on between these groups to further establish and improve collaboration and communication between groups.
+
*There are two people who would like to join the COCRC
−
*No motion is being requested at this time.
+
**The COCRC would like to vet the potential members before allowing them to join the COCRC
 +
**COCRC is a board appointed position
 +
**There is no formal vetting process
 +
**Michael states there is a book: “How to Respond to Code of Conduct Reports by Valerie Aurora and Mary Gardiner”
 +
**Serena asks for an executive session to discuss how the COCRC operates
 +
**Serena warns that the COCRC is the most stressful and dangerous committee
 +
**Aaron Rivers states that everything on the forum should not be considered someone volunteering, needs to be a direct contact
 +
**Kez asks that leadership respond to emails in a timely manner
  
 
===Member on scholarship===
 
===Member on scholarship===
−
 
 
*A member on scholarship has requested to extend their scholarship another 6 months.
 
*A member on scholarship has requested to extend their scholarship another 6 months.
−
*Motion for approval?
+
**Needs to be executive session discussion
 +
**Scholarships usually make monthly fee $10, and are usually 6 months at a time
 +
**Mindy moves to approve the scholarship
 +
**Nicole seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
*Motion passes 6 yeses
  
−
<br />
 
 
===Open Positions / Lead Changes===
 
===Open Positions / Lead Changes===
−
 
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Several positions have recently been vacated and we need to find people willing to support these positions
 
*Positions include and suggested leads
 
*Positions include and suggested leads
 
**Woodshop - Aaron Rivers
 
**Woodshop - Aaron Rivers
−
**Ceramics - Russell Owens? - consider turning into a committee to help ease the load
+
**Ceramics - Russell Owens
−
**Garden - Sean Sandefur?
+
**Garden - Sean Sandefur
 
**Visual Arts - (Kim Nguyen interim)
 
**Visual Arts - (Kim Nguyen interim)
−
**Textiles -
+
**Textiles -  
 
**Jewelry - (Michael Atherton interim)
 
**Jewelry - (Michael Atherton interim)
 
**Communications -
 
**Communications -
−
**Fundraising -
+
**Fundraising -  
 +
**Security - Michael Atherton
 +
**ADAH - Serena Oden-Powers
 +
*Inventory -
 +
*Concessions/breakroom - Gemma Blackburn Interim
 +
*Welcome Area - (Gemma Blackburn?)
 +
*COC chair - Serena Oden-Powers
 +
**ADAH is the policies, COCRC is the investigation and determinations
 +
**If you are interested in taking on one of these positions, contact directors@makeict.org
 +
*Nicole moves we accept the leads and chair below:
 +
*Michael seconds
 +
**Woodshop - Aaron Rivers
 +
**Ceramics - Russell Owens
 
**Security - Michael Atherton
 
**Security - Michael Atherton
 
**ADAH - Serena Oden-Powers
 
**ADAH - Serena Oden-Powers
−
*Inventory -
+
**Concessions/breakroom - Gemma Blackburn (Interim)  
−
*Concessions/breakroom - (Gemma Blackburn interim)
+
**Welcome Area - Gemma Blackburn
−
*Welcome Area - Gemma Blackburn?
+
**COC chair - Serena Oden-Powers
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
*Motion passes 6 yeses
 +
**Garden - Sean Sandefur
 +
*Rustin moves to approve Sean for Garden lead
 +
*Seconded by James
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch - yes
 +
Motion passes 6 yeses
 +
 
 +
===Ceramics Funding===
 +
*Russell asks for approx $1800 to purchase a new skutt wheel, would be able to purchase with personal funds and allow makeict to “rent to own”
 +
*Nicole says ceramics has approx $800 to spend from old fundraiser
 +
 
 +
===COCRC New members===
 +
*Mike B says in May of last year the board approved an amendment to the policies that allows the Board to appoint people to COCRC
 +
*Mike objects to this to be pushed to the next meeting, he states he is here to be appointed to the COCRC
 +
*Rustin states that there are three people here who are interested in joining this committee
 +
*Rustin asks each of these people to think if they are willing to dedicate the time and hardship to joining this committee
 +
*Serena is concerned that the male/female balance is off on the COCRC, her and Gretchen are only female members. The three people interested in joining the committee are male.
 +
*The COCRC is especially asking for women or minorities to join the committee
 +
*Kez states we need to be concerned about what people would think if the board keeps putting this off
  
 +
===COCRC Executive Session===
 +
*Serena asks for an executive session
 +
*Rustin states executive session will start 8:35pm for 20 minutes
 +
*Another executive session from 8:55pm to 9:15pm
 +
*Rustin moves that we approve Russell Owens, Anthony Reid, and Mike Barushok as probationary members of the COCC, to be reviewed at the next regular board meeting
 +
*LeDeana seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
 +
Motion passes 6 yeses
  
−
===New Policy - Animals on MakeICT Property===
+
**Nicole moves to approve the purchase of a new pottery wheel contingent on ceramics department raising half the funds, no more than $950 will come from MakeICT General fund
 +
**Mindy seconds
 +
***Nicole Reid -  yes
 +
***Mindy McKinley -  yes
 +
***Michael Atherton -  yes
 +
***LaDeana Dockery -  yes
 +
***James Lancaster -  yes
 +
***Gretchen Koch -  yes
  
−
*Malissa Long has started work on a policy to cover animals being at MakeICT
+
*Mindy motions to adjourn
−
*From Forum:
+
**Michael seconds
−
**The use of the space to house animals (including insects) outside of specified events is prohibited. The only exception to this rule is bird houses. Pets are welcome to visit but must be non-aggressive, under the control of their owner/handler at all times, and must be contained in a species appropriate manner.
 
  
 +
===Policy Update ===
  
 
==Committee Reports==
 
==Committee Reports==
Line 166: Line 282:
 
*'''Maker Monday'''
 
*'''Maker Monday'''
 
**2nd and 4th Mondays
 
**2nd and 4th Mondays
−
 
  
 
*'''Member Orientation'''
 
*'''Member Orientation'''
 
**Saturday August 12th @2:30pm
 
**Saturday August 12th @2:30pm
 
**Tuesday August 22nd @6pm
 
**Tuesday August 22nd @6pm
−
 
  
 
==Decision Summary==
 
==Decision Summary==

Revision as of 23:04, 20 July 2023

=AGENDA=

Attendance

Board Members

  • Rustin Atkeisson, President
  • Nicole Reid, Treasurer
  • Mindy McKinley, Secretary
  • LaDeana Dockery, At-Large
  • Michael Atherton, At-Large
  • Gretchen Koch, At-Large
  • James Lancaster, At-Large

Absent

Members

  • Kez Cook
  • Tony Reid
  • Mike Barushok
  • Russell Owens
  • Aaron Rivers
  • Serena Oden-Powers
  • Jeremy Blackburn, online

Mission Statement

  • Rustin reminds us of the mission statement: MakeICT is a 501(c)(3) charitable organization and is operated entirely by volunteers. It’s our mission to innovate, learn, and build community at the intersection of art, technology, science, and culture.

Thanks and Recognition

  • To the new board members for already getting involved and actively trying to get up to speed
  • James, LaDeana, Jeremy Blackburn, and Malissa Long for putting together everything for the Cultural Funding Grant!
  • Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!
    • Rustin mentions garden gathering on Sunday. If you are interested in helping out with the garden, check out the garden gathering.
  • Forum moderators for putting in a lot of time.

Reminder of Rights of the President during meetings

  • President can set time limits for speakers
  • President can shut down conversations as necessary
  • President can eject people from the meeting if they do not cooperate
  • President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

  • Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.

Old Business

Surplus Auction

  • Still got a couple items in room 2 to move
    • Rustin states we should consider these items trash
    • They are podiums/stages
    • Could list them for free on facebook marketplace?

MakerFair - Exploration Place

  • Event is August 28th
  • Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
  • Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
  • Will most likely have 3 booths representing makeict might include demos making:
    • foam hats
    • paper airplanes
    • LED stickers
  • Need volunteers for this
  • We can have an inside spot if we have volunteers who would rather volunteer in the A/C

ICTComic Con

  • Event is 8/25-8/27
  • Been asked to run a booth at the event
  • Looking for help with running the booth and getting the patterns cut (maybe on the foam cutter)

Election Committee

  • Election ending June 20th completed and met quorum to accept the results
  • May need help in having a 2nd election to appoint a vice president
  • Doug Wilson is willing to head the election committee
  • Mike motions to accept doug as head of election committee
  • Gretchen seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses

Roof Funding

  • Construction to begin mid-September and be completed by start of October
  • Payment is not due until Construction is complete
  • Need to raise $38,000 to keep from digging into reserves
  • Currently raised: $500
  • We are tentatively getting about a $3,800 grant from ARPA, up to $5,000 is possible from this grant

New Business

Approval of Previous Minutes

  • Gretchen states the 6/29 minutes have a problem with “permanent” versus “indefinite” expulsion
  • James says we need to check what the motion was during the meeting
  • Gretchen states the motion was “permanent expulsion”
  • Nicole states the person of concerns’ names should be removed from minutes, wiki, and COCRC determination
  • 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
  • 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
  • 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
  • 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023
  • Mindy motions to approve the July 12, June 23rd and June 15th minutes
  • Michael seconds
      • Nicole Reid - Yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
  • June 29th minutes will move to August board meeting to be approved after recommended edits

Property Removal Policy Update - Taking Offers Form

  • Current policy does not state what to do if no one puts an offer in the alloted time
  • Would like to give the lead the options to either put the item into a group auction sale or list it on other sale platforms like craigslist and facebook marketplace
  • Nicole states we leave this on the minutes and wait until the next board meeting to vote on this
  • Should post this on the forum for transparency
  • Need to rewrite to clarify that this is for items that do not pass the 3-nerd rule, this is not a replacement of the 3-nerd rule
  • Mike B. states that 501c3 rules prohibit donations being sold before 6 months, need to define surplus better. He states we need a better policy for tracking donations
  • James states there is a storage policy
  • Rustin recommends this is a job for the inventory committee
  • Inventory committee meeting is Wednesday, August 9th at 6pm
  • Anyone who is interested in helping rewrite this policy should plan to attend this inventory meeting
  • Kez points out that auction winners could be members, the policy states that every auction winner needs to be accompanied

Compensation For Instructors Policy Update

  • There is currently no policy or rule that prevents the treasurer from printing a check for him/herself
    • Would like to revise policy to require the President to sign/approve payment for any transaction made to the treasurer
  • Nicole states there will be further edits, comments, suggestions on this policy
  • Good idea to separate this edit into two edits
  • First edit changes how the class instructor is no longer paid if the student does not pay for the class
    • Nicole states that instructors should be checking in the participants and not letting the student take the class if they have not paid
    • The issue comes from people paying for a class without putting the class name, date, student name, etc. on the envelope, this is impossible for treasurer to track down
    • Russell recommends a separate policy for members than nonmembers, such as nonmembers must pay 7 days in advance
    • LaDeana thinks this policy used to exist
    • Recommendation that nonmembers must pay via paypal, only members can pay cash
    • Nicole states that we should have a meeting to discuss this policy further
    • LaDeana states that this would fall under the classroom meeting
    • Next classroom committee is July 25th at 8pm in classroom 3, we will discuss this policy further during that meeting
  • 2nd point is about instructors volunteering their time
    • Instructors can donate their class fees back to MakeICT
    • This income is not reported on your taxes

Bento Card Policy Update

  • Current Bento card policy limits the cards to only be assigned to leads
  • Would like to be able to appoint additional people to help with other
  • Rustin moves to revise the policy as stated
  • Mindy seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes

Motion passes 6 yeses

VP Election

  • Will have a special election for a new vice president
  • Asking that the election committee
  • Current VP candidates:
    • Dean Day
    • Aaron Rivers
  • Election will tentatively start the 2nd week of August and run 48 hours like previous elections

Security/COC/IT/Board/Forum relationship

  • COC’s purpose is to review issues that are sent by the reporting email or by the Google Form
  • Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
  • IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
  • Moderators can take action without COC input including banning members from the forum
  • Board is involved to approve or review of actions by all 3 groups
  • Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle
    • Rustin would like to come up with a more formal procedure for how we handle issues that arise
  • There are two people who would like to join the COCRC
    • The COCRC would like to vet the potential members before allowing them to join the COCRC
    • COCRC is a board appointed position
    • There is no formal vetting process
    • Michael states there is a book: “How to Respond to Code of Conduct Reports by Valerie Aurora and Mary Gardiner”
    • Serena asks for an executive session to discuss how the COCRC operates
    • Serena warns that the COCRC is the most stressful and dangerous committee
    • Aaron Rivers states that everything on the forum should not be considered someone volunteering, needs to be a direct contact
    • Kez asks that leadership respond to emails in a timely manner

Member on scholarship

  • A member on scholarship has requested to extend their scholarship another 6 months.
    • Needs to be executive session discussion
    • Scholarships usually make monthly fee $10, and are usually 6 months at a time
    • Mindy moves to approve the scholarship
    • Nicole seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses

Open Positions / Lead Changes

  • Several positions have recently been vacated and we need to find people willing to support these positions
  • Positions include and suggested leads
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens
    • Garden - Sean Sandefur
    • Visual Arts - (Kim Nguyen interim)
    • Textiles -
    • Jewelry - (Michael Atherton interim)
    • Communications -
    • Fundraising -
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
  • Inventory -
  • Concessions/breakroom - Gemma Blackburn Interim
  • Welcome Area - (Gemma Blackburn?)
  • COC chair - Serena Oden-Powers
    • ADAH is the policies, COCRC is the investigation and determinations
    • If you are interested in taking on one of these positions, contact directors@makeict.org
  • Nicole moves we accept the leads and chair below:
  • Michael seconds
    • Woodshop - Aaron Rivers
    • Ceramics - Russell Owens
    • Security - Michael Atherton
    • ADAH - Serena Oden-Powers
    • Concessions/breakroom - Gemma Blackburn (Interim)
    • Welcome Area - Gemma Blackburn
    • COC chair - Serena Oden-Powers
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Motion passes 6 yeses
    • Garden - Sean Sandefur
  • Rustin moves to approve Sean for Garden lead
  • Seconded by James
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes

Motion passes 6 yeses

Ceramics Funding

  • Russell asks for approx $1800 to purchase a new skutt wheel, would be able to purchase with personal funds and allow makeict to “rent to own”
  • Nicole says ceramics has approx $800 to spend from old fundraiser

COCRC New members

  • Mike B says in May of last year the board approved an amendment to the policies that allows the Board to appoint people to COCRC
  • Mike objects to this to be pushed to the next meeting, he states he is here to be appointed to the COCRC
  • Rustin states that there are three people here who are interested in joining this committee
  • Rustin asks each of these people to think if they are willing to dedicate the time and hardship to joining this committee
  • Serena is concerned that the male/female balance is off on the COCRC, her and Gretchen are only female members. The three people interested in joining the committee are male.
  • The COCRC is especially asking for women or minorities to join the committee
  • Kez states we need to be concerned about what people would think if the board keeps putting this off

COCRC Executive Session

  • Serena asks for an executive session
  • Rustin states executive session will start 8:35pm for 20 minutes
  • Another executive session from 8:55pm to 9:15pm
  • Rustin moves that we approve Russell Owens, Anthony Reid, and Mike Barushok as probationary members of the COCC, to be reviewed at the next regular board meeting
  • LeDeana seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes

Motion passes 6 yeses

    • Nicole moves to approve the purchase of a new pottery wheel contingent on ceramics department raising half the funds, no more than $950 will come from MakeICT General fund
    • Mindy seconds
      • Nicole Reid - yes
      • Mindy McKinley - yes
      • Michael Atherton - yes
      • LaDeana Dockery - yes
      • James Lancaster - yes
      • Gretchen Koch - yes
  • Mindy motions to adjourn
    • Michael seconds

Policy Update

Committee Reports

Upcoming Events

  • Maker Monday
    • 2nd and 4th Mondays
  • Member Orientation
    • Saturday August 12th @2:30pm
    • Tuesday August 22nd @6pm

Decision Summary

    Task Summary

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