July 20th 2023

AGENDA

Attendance

Board Members

• Rustin Atkeisson, President
• Nicole Reid, Treasurer
• Mindy McKinley, Secretary
• James Lancaster, At-Large
• LaDeana Dockery, At-Large
• Gretchen Koch, At-Large
• Michael Atherton, At-Large

Thanks and Recognition

• To the new board members for already getting involved and actively trying to get up to speed
• Tony Reid, Russell Owens, Nicole Reid, Michael Atherton, Sandra Zackula, Devin Halsey for keeping ceramics moving!

Reminder of Rights of the President during meetings

• President can set time limits for speakers
• President can shut down conversations as necessary
• President can eject people from the meeting if they do not cooperate
• President can decide whether or not meetings are in person or online (future meetings will be all in person)

Reminder of Rights of Board Members during meetings

• Any board member can force a vote to be called if a motion is on the table and has been seconded. This can be done by the board member saying ‘ask the question’.

Old Business

Surplus Auction

• Still got a couple items in room 2 to move

MakerFair - Exploration Place

• Rustin and John Harrison have been asked to lead up the ‘tinker corner’ of maker fair this year
• Exploration Place came out to MakeICT on 7/10 to talk with members about how they can get involved
• Will most likely have 3 booths representing makeict might include demos making:
  • foam hats
  • paper airplanes
  • LED stickers

Election Committee

• • Election completed and met quorum to accept the results
  • May need help in having a 2nd election to appoint a vice president

Roof Funding

• Construction to begin mid-September and be completed by start of October
• Payment is not due until Construction is complete
• Need to raise $38,000 to keep from digging into reserves
• Currently raised: $500

New Business

Treasurer’s Report

• Income: $16,483.52, $6,000 more than expected
• Electric and gas bill decreased from last month
• Instructor pay $1,915 & area expenses $982.22
• Positive $6,391, $4,602 more than expected
• Even though this month was good, we still need donations for the Raise the Roof fundraiser.
  • Depleting the cash reserves to pay for the roof will stifle progress and funds for things that are more fun around the makerspace

Approval of Previous Minutes

• 7/12/2023 Minutes: https://wiki.makeict.org/wiki/July_12th_2023
• 6/29/2023 Minutes: https://wiki.makeict.org/wiki/June_29th_2023
• 6/23/2023 Minutes: https://wiki.makeict.org/wiki/June_23rd_2023
• 6/15/2023 Minutes: https://wiki.makeict.org/wiki/June_15th_2023

Property Removal Policy Update - Property Sale or Disposal

Surplus Auction Policy - New

• Current policy does not state what to do if no one puts an offer in the alloted time
• Would like to give the leads the options to either put the item into a group auction sale or list the item on other sales platforms like craigslist and facebook marketplace

• Written procedure for how to handle excess items at the makerspace in a safe and effective way.
• Motion for approval?

Membership Refund Policy

Membership Refund Policy

• Clarifies what membership are refundable
• Easier to search on the wiki
• Motion for approval?

Compensation For Instructors Policy Update

Compensation for Instructor - Revision

• This policy is on the forum for community feedback and will not be voted on until August’s board meeting.

Bento Card Policy Update

Bento Card Policy - Revision

• Current Bento card policy limits the cards to only be assigned to leads
• Would like the ability to appoint additional people to help with other areas
• Motion for approval?
  

VP Election

• Will have a special election for a new vice president
• Asking that the election committee
• Current VP candidates:
  • Dean Day
  • Aaron Rivers
• Election will be held 2 weeks after the election committee is formalized

Security/COC/IT/Board/Forum relationship

• COC’s purpose is to review issues that are sent by the reporting email
• Security handles in person enforcement of results but does not need COC input to act on immediate issues under security’s perview
• IT will handles the electronic enforcement of results but does not need COC input to act on immediate issues under IT’s purview
• Moderators can take action without COC input including banning members from the forum
• Board is involved to approve or review of actions by all 3 groups
• Leads are responsible for reporting issues they come across to COC if they think it is something beyond what a lead should handle

Member on scholarship

• A member on scholarship has requested to extend their scholarship another 6 months.
• Motion for approval?

Open Positions / Lead Changes

• Several positions have recently been vacated and we need to find people willing to support these positions
• Positions include and suggested leads
  • Woodshop - Aaron Rivers
  • Ceramics - Russell Owens? - consider turning into a committee to help ease the load
  • Garden - Sean Sandefur?
  • Visual Arts - (Kim Nguyen interim)
  • Textiles -
  • Jewelry - (Michael Atherton interim)
  • Communications -
  • Fundraising -
  • Security - Michael Atherton
  • ADAH - Serena Oden-Powers
• Inventory -
• Concessions/breakroom - (Gemma Blackburn interim)
• Welcome Area - Kez Cook?/Gemma Blackburn?

New Policy - Animals on MakeICT Property

• Malissa Long has started work on a policy to cover animals being at MakeICT
• From Forum:
  • The use of the space to house animals (including insects) outside of specified events is prohibited. The only exception to this rule is bird houses. Pets are welcome to visit but must be non-aggressive, under the control of their owner/handler at all times, and must be contained in a species appropriate manner.

Upcoming Events

• Maker Monday
  • 2nd and 4th Mondays

• Member Orientation
  • Saturday August 12th @2:30pm
  • Tuesday August 22nd @6pm